c# pdf library comparison: Edit pdf metadata acrobat Library control component asp.net web page .net mvc sohodox

101

Documents

7.18

Print the indexed information of a document

You can print the indexed information of the documents that is displayed in the List View

pane by

clicking the Print drop-down and selecting the Print List option.

To Print the Indexed Information of Documents:

In Sohodox, select Workspace > All Documents in the Navigation pane.

On the Home tab click the Print drop-down and select the Print List option. This will bring

up the Print window.

3. Select a theme to format the data that you want to print from the Themes

drop down.

4. Check the columns you want to print from the Columns pane. You can rearrange the

columns order as per your wish by using the Up

and Down

button.

5. Select the data you want to print.

a)If you want to print the data displayed on the current page then select the Print

Current Page option.

b)If you want to print all the data then select the Print All Pages option.

c) If you want to print only the selected data then select the Print Selected option.

Click the Next button to go to the next page.

Select the printer from the Printers drop down to print the data. Click the Settings button

to select the printer's settings.

8. You can click the Print Preview... button to view the data that is going to be printed.

9. Select the line spacing for the data that is going to be printed from the Line Spacing drop

down.

10.Click the Custom Header button to modify the header of the document.

This will bring up the Header dialog.

This dialog will allow you to insert additional information in the header. The Header is

split into three sections, Left, Center and Right. You can enter text, page number, system

date or time in any of these sections, which will be printed on the left, center or right side

of the document.

To format the entered text, click the Font button.

To insert the page number click the Page number button.

To insert the date click the Date button.

To insert the time click the Time button.

11.Click the Custom Footer button to enter information in the header of the document.

This will bring up the Footer dialog.

This dialog will allow you to insert additional information in the footer. The Footer is split

into three sections, Left, Center and Right. You can put in text, page number, system

date or time in any of these sections, which will be printed on the left, center or right side

of the document.

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102

Sohodox Help

To format the entered text, click the Font button.

To insert the page number click the Page number button.

To insert the date click the Date button.

To insert the time click the Time button.

12.Select the Span columns across option to span the columns across the page. If you

select this option, the columns that will not fit on a page will be printed on the next page.

13.Select the Wrap text option to wrap the text.

14.Click the Print button to print the data.

Some file formats (e.g. MS Powerpoint files) cannot be printed by using the Print

Document window. When you try to print such files, a Print Progress dialog will be

displayed informing you that these files cannot be printed.

To print these files, in the Print Progress dialog click the Document Title of the file. The

document will open in its associated application (e.g. .doc document will open in MS

Powerpoint). Now, use the associated application to print the document.

You can also export the indexed information along with the documents to a CSV file or a

HTML file, for more info see, Export Data

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103

Documents

7.19

Fax a Document

You can fax a document from the Sohodox DB by right clicking it and selecting the Fax option.

To Fax a Document:

Select the document you want to fax from the List View

pane.

2. Click the Fax button of the Home tab, Or right click the document and select the Fax option.

The Fax dialog box will now be launched.

3. Select a fax printer to the send the fax from the Selected Fax printer drop-down.

4. If you want to send multiple documents as a single fax then make sure that the Merge all

documents in a single fax option is checked. Please note that this option is only available if

you have selected multiple documents.

5. Check the Set this printer as the default fax printer option to make the selected fax printer

as the default.

6. In the Page Range section specify the range of pages to be printed.

a)Select the All Pages option to print all the pages of the selected document.

b)Select the Pages option and type specific page numbers or a page ranges separated

by commas counting from the start of the document. For e.g. Type 1, 3 if you want to

print the first and the third page of the document or type 4-8 if you want to print pages

starting from the fourth page to the eighth page.

7. Select the Print with annotations option to fax the document along with the annotations.

a)Select the users whose annotations you want to print in the User Name section.

b)Check the Include User Information option to include the .

8. Click the OK button to fax the document.

Note: You can only Fax PDF files and image files for e.g. Tiff files.

Currently you can only fax PDF documents and image files. You can fax documents belonging to

different file format by using their associated application.

You can create a new document by dragging and dropping text from a RTF file to

Sohodox info see, Create

New

Document

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104

Sohodox Help

7.20

Enable/disable the automatic preview of a specific file type

You can use the Options dialog to select the file formats for which Sohodox must automatically

display a preview.

How to to configure the built-in document viewer:

Click the Sohodox button at the top left of the window.

1. Click Options. This opens a dialog box

2. In the left panel, User Options should highlighted; if not, click it

3. Scroll down to File Type Viewer Options

4. In the list of file types, make the files that you want Sohodox to preview automatically are

checked and the ones which should not be previewed automatically are left unchecked.

5. Click OK to close the Options Dialog

Related Topics

Data

Fields

FAQ

Create Data Fields for Document Types

108

Sohodox Help

8.2

Data Fields - FAQ

What are data fields?

When you add documents to a Sohodox DB you would also want to add descriptive/indexing

information along with each document. This information would include data items like Author

Name, Title, Subject etc.. Each of these items of data is known as a data field.

You can create data fields for Document Types

How do I create data fields?

If you want to add a data field to a Document Type then select Settings > Document Type in

the Navigation pane.

Click the New button. Enter the information in the Information tab

Click the Fields tab to add fields. Use this pane to add fields.

You can add, modify or delete data fields from a Sohodox DB at any time.

For more info see:

Creating

Data

Fields

for

Document

Types

How many data fields can I create in a Sohodox DB?

The actual number of fields you can create in a Sohodox DB depends on the type of DB you

create. However normally you can create up to 200 fields. Please note that you cannot create

data fields with the following names...

ID, File Icon, Document Title, File Name, Type, Version, Version Comment, Status, Position,

Owner, Added On, Created By, Last Modified On, Last Modified by, Checked out by, Checked

Out Date, In Workflow, Document Text, Tags.

What are the types of data fields that I can create?

The type of a data field determines the type of data you can store inside it. The types of data

fields you can create are...

Text

Stores up to 255

characters of text

You can use the Text data type to enter values

such as Names, Telephone numbers etc.

Memo

Stores up to 65536

amount of text

You can use the Memo data type to enter Address,

Description, Comments etc.

Stores Email

address

You can use the Email data type to enter email

address

URL

Stores Web links

You can use the URL data type to enter Web Sites

addresses for e.g. www.itaz.com

Integer

Stores numeric

values

You can use the Integer data type to enter

Telephone numbers, Age, Invoice number, etc.

Decimal

Stores Decimal

values

You can use the Decimal data type to enter values

such as Weight, Height, Length, etc.

Currency

Stores Currency

values

You can use the Currency data type to enter values

such as Price, Amount etc.

Date

Stores Date values

You can use the Date data type to enter values

109

Index Documents

such as Date of Birth, Payment Date, Order Date,

Shipment Date etc.

Time

Stores time values

You can use the Time data type to enter values

such as Shipment Time, Arrival and Departure time

etc.

DateTime

Stores both Date

and Time values

You can use the DateTime data type to enter

values such as Shipment date and time, Arrival

date and time, Departure date and time etc.

Yes/No

Stores Yes/No

values

You can use the Yes/No data type to enter Boolean

values such as Invoice Paid (Yes), Loan Approved

(No),

PickListSi

ngle

Stores data in the

form of a List.

You can select only one item from this data field.

You can use the PickListSingle data type to enter

values such as Gender (Male, Female), Country

(India, USA, UK, Brazil, China, Canada),

PickListM

ultiple

Stores data in the

form of a List.

You can select only multiple item from this data

field. You can use the PickListMultiple data type to

enter values such as Items Purchased (Monitor,

Mouse, Keyboard, wireless Keyboard), Items

Owned (House, Car, Telephone, Credit Card) etc.

Lookup

Stores values of

document

You can use the LookUp data type to look for

values from a Document Type. LookUp data type is

somewhat similar to PickList data type. The only

difference is the values of a LookUp data type are

'Dynamic' and the values of a PickList data type

are 'Static'.

Related Topics

Create

Data

Fields

for

Document

Types

110

Sohodox Help

8.3

Fields tab

Fields Tab

All the data fields of the Document Type are displayed in the Fields pane. You can also add new

data fields to the Document Type from this panel. You can also modify or delete existing data

fields. The order of the fields can also be changed from here.

If you want to add a data field to a Document Type then select Settings > Document Type in the

Navigation pane.

Double click an existing Document Type to open it. If you want to create a new Document Type

then click the New button on the Home tab.

On the Document Type window click the Fields tab to add fields.

The Fields panel is divided into three sections, Field List pane, Field Properties pane and the

Field Template pane.

Field List:

The Field List pane displays the list of data fields. You can add or modify a data field

from this pane. The Field List pane has three column, they are:

Field Name: Enter the name for the field in the Field Name box. The field name cannot be more

than 25 characters long. You can use any combination of alphabets and numbers for the field

name. Field names can also contain spaces, though a field name cannot begin or end with a

space. The following characters are not allowed in a field name...

` - Accent Grave

! - Exclamation Mark

[ - Open Box Bracket

] - Close Box Bracket

| - Pipe

# - Hash

Please note that you cannot create data fields with the following names...

ID, File Icon, Document Title, File Name, Type, Version, Version Comment, Status, Position,

Owner, Added On, Created By, Last Modified On, Last Modified by, Checked out by, Checked

Out Date, In Workflow, Document Text, Tags.

Field Type: Select the type of data the field will hold from this drop-down.

The data field can be of the following types

Text Data Type:

Use the Text data type to enter text or combinations of text and numbers, as well as

numbers that don't require calculations, such as phone numbers. You can use the Text

data type to enter values such as Names, Telephone numbers etc. The Text data type has

the following field properties...

Auto-

generate

values for

this field

This option is only available for fields of the Text or Integer data type.

Check this option if you want values to be auto-generated for the field you are

creating. If this option is checked, a new value will be auto-generated for this

field every time you add a new document.

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