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Data Fields - FAQ
What are data fields?
When you add documents to a Sohodox DB you would also want to add descriptive/indexing
information along with each document. This information would include data items like Author
Name, Title, Subject etc.. Each of these items of data is known as a data field.
You can create data fields for Document Types
How do I create data fields?
If you want to add a data field to a Document Type then select Settings > Document Type in
the Navigation pane.
Click the New button. Enter the information in the Information tab
Click the Fields tab to add fields. Use this pane to add fields.
You can add, modify or delete data fields from a Sohodox DB at any time.
For more info see:
How many data fields can I create in a Sohodox DB?
The actual number of fields you can create in a Sohodox DB depends on the type of DB you
create. However normally you can create up to 200 fields. Please note that you cannot create
data fields with the following names...
ID, File Icon, Document Title, File Name, Type, Version, Version Comment, Status, Position,
Owner, Added On, Created By, Last Modified On, Last Modified by, Checked out by, Checked
Out Date, In Workflow, Document Text, Tags.
What are the types of data fields that I can create?
The type of a data field determines the type of data you can store inside it. The types of data
fields you can create are...
Stores up to 255
characters of text
You can use the Text data type to enter values
such as Names, Telephone numbers etc.
Stores up to 65536
amount of text
You can use the Memo data type to enter Address,
Description, Comments etc.
You can use the Email data type to enter email
Stores Web links
You can use the URL data type to enter Web Sites
addresses for e.g. www.itaz.com
You can use the Integer data type to enter
Telephone numbers, Age, Invoice number, etc.
You can use the Decimal data type to enter values
such as Weight, Height, Length, etc.
You can use the Currency data type to enter values
such as Price, Amount etc.
Stores Date values
You can use the Date data type to enter values