1. In the Office application, choose Adobe PDF➪Convert to Adobe PDF
and E-mail or click the Convert to Adobe PDF and E-mail button (the
second button) on the PDFMaker 6.0 toolbar.
If you haven’t saved your Office document, Acrobat PDFMaker will
prompt you to do so. After clicking Yes to save the current Office docu-
ment, the Save PDF File As dialog box appears.
2. Edit the filename of the converted PDF file in the Name text box and
select the folder in which to save it on your hard drive.
If you don’t edit the filename, PDFMaker gives the new PDF file the same
name as its Office counterpart but with the .pdffilename extension. If
you’re using Office XP, the filename extension may not be displayed along
with your title in the File Name text box, but PDF Files is automatically
selected in the Save as Type list box below.
3. Click the Save button to convert the file and then launch your e-mail
4. Fill in the e-mail addresses of the recipient(s) in the To and Cc text
boxes, as required, and then describe the contents of the message in
the Subject text box in the message header before writing a memo to
the recipient(s) in the body of the message.
5. Click the Send button to send the e-mail message to the designated
recipient(s), complete with the attached PDF document, and then
return to your Microsoft Office program.
Customizing the PDF conversion settings
PDFMaker enables you to change and customize the distilling settings used in
any of your Office-to-PDF file conversions. To customize the distilling set-
tings, you choose Adobe PDF➪Change Conversion Settings from the Office
application program’s menu bar to open the Adobe PDFMaker.
Figure 5-3 shows this dialog box as it appears in Microsoft Word with its four
tabs: Settings, Security, Word, and Bookmarks. Note that the Adobe PDFMaker
dialog box that opens when you choose Adobe PDF➪Change Conversion
Settings from the Microsoft Excel or PowerPoint menus has only the two tabs:
Settings and Security. A separate Bookmarks tab is unique to Microsoft Word
and provides the ability to select specific headings and paragraph styles in
your Word document that can be converted into bookmarks in the resulting
PDF file. In addition, you won’t find an application-specific tab (like the Word
tab in Figure 5-3) when using Excel or PowerPoint. Application-specific options
in those programs are either minimal enough to include in the Application
Setting area of the Settings tab (as is the case with PowerPoint) or as a new
menu option (as is the case with Excel) when using PDFMaker 6.
Chapter 5: Converting Microsoft Office Documents