When you close the Note Properties dialog box, Acrobat changes the current
comment to suit the new icon and/or color settings. All notes that you subse-
quently create will use the new note settings. Be aware, however, that the icons
for notes previously added are unaffected by your changes to these settings
(you would have to delete and then re-create them to have all your notes
reflect the new color and icon settings). Also keep in mind that changes you
make in the Author or Subject text boxes of the Note Properties dialog box
affect only the particular note selected at that time.
Acrobat 6 uses your Windows Identity or Log-in name as the default entry in
the Author text box for Notes. If your Windows Log-in name differs from your
Acrobat Identity (entered in the Identity Preferences dialog box), you can
choose your Acrobat Identity for all subsequent notes you create with the
Note tool. To do so, open the Preferences dialog box (Ctrl+K on Windows,
Ô+K on the Mac), click Commenting in the list box, and then deselect the
Always Use Log-in Name for Author name check box in the Making Comments
You can also change the font and font size for text used in the comments you
create with the Note tool, as well as the opacity of the comment box (by
decreasing it, you can see more of the text and graphics underneath) in the
Viewing Comments area of the Commenting Preferences dialog box. Note that
changes you make in the Font and Font Size drop-down lists affect only new
comments created with the Note tool. The same holds true for any new set-
ting you select with the Opacity text box or slider.
Using the Stamp tool
You can use the Stamp tool to imprint the document with a predefined graphic
mark that mimics real-world rubber ink stamps used to indicate the status of
the document, such as Draft, As Is, Confidential, or Final. When you use one of
these marks, you can also add a hidden comment to it, just like you do when
creating a comment with the Note tool. Acrobat comes with a wide variety of
ready-made stamps that you can use (which are organized into different cate-
gories). You can also add your own marks to these collections.
Don’t confuse adding a stamp to the PDF document you’re reviewing with digi-
tally signing a PDF document. When you stamp a document, you’re simply
adding another, more graphic form of notation to the document. When you
digitally sign a document, however, you’re actually using a secure method
for identifying yourself as the signatory (see Chapter 11 for details on the
process involved in digitally signing a document). Use stamps when you want
to call attention to the current state of the PDF document or add a very visible
review comment, such as red-flagging a change with, of all things, a red flag.
Digitally sign the PDF document when you’re ready to freeze it and prevent all
further changes to it.
Part III: Reviewing, Editing, and Securing PDFs