c# pdf library stack overflow: Add metadata to pdf file Library SDK class asp.net .net wpf ajax sohodox

Scanning Documents

6.6.6

Scan a color document

You can scan color documents by selecting the Color option in the Select scan color option.

To Scan a Color Document:

In Sohodox, select the Home tab and click the Scan button

. This will bring up the

Scan Window

2.Select a scanner from the Select a Scanner drop down.

3.Click the Settings tab to set the scan settings.

4.Select the file type from Select the file type option to save the scanned document. For

example, if you want to save the scanned document as pdf select the PDF option from

the drop down.

Select the Color option from the Select color depth drop-down.

Set the scan DPI (Dots Per Inch) from the Set scan DPI option. The Dots Per Inch

option controls the amount of dots which must be captured per inch of the document

being scanned.

7.Click the Start Scan button to start scanning the document. The scanned document will

be displayed in the Preview pane of the Scan window.

Check the Show scanner interface before scanning option if you want the user interface of

your scanner driver to be displayed while scanning.

You can create a Scan Profile

to save the frequently used scan settings. Also see,

Destination Profiles

In the Settings tab, the display of options upon checking the Use document feeder

checkbox depends on the file type selected and not upon checking the document feeder

checkbox. This means you can scan multiple single pages even with a flatbed scanner, if

the file type supports it (e.g. TIFF or PDF).

Related Topics

Scan and add single document

Scan multiple single paged document

6.7

Virtual Duplex Scanning mode

Sohodox has always supported duplex scanning i.e. scanning both sides of a page and storing

them in the correct order in a PDF or TIFF file. However this required your scanning to have

built-in support for duplex scanning. With the new Virtual Duplex scanning mode, Sohodox can

now handle duplex scanning even with scanners which do not have built-in support for duplex

scanning.

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Sohodox Help

This is how it works...

Put a stack of documents in to your scanner’s ADF (Automatic Document Feeder). Sohodox will

scan the front side of each document. Now simply flip the stack of documents and place them in

your scanner’s ADF. Sohodox will now scan the back side of all the documents in the stack.

After this Sohodox will automatically re-arrange the scanned pages so that the reverse side of

each scanned page comes immediately after the front side of that page in the PDF or TIFF file.

The virtual duplex mode also works if your scanner does not have an ADF (i.e. you scan using

the flatbed of your scanner). However in this case, you have to individually flip each document

after their front side is scanned.

6.8

Import Scanned Files from Folder

When trying to scan and add documents, instead of choosing a scanner, you can choose to import

pre-scanned images for further processing and then addition to Sohodox.

Currently you can only use this feature if your scanner can save scanned images as single page

TIFF files. You must scan and save as single page TIFF files,even when scanning multi-page

documents. If you have scanned multi-page documents Sohodox will combine these these image

files into multi-page TIFF or PDF files when you import them into Sohodox via the Import Scanned

Files from Folder option.

You may want to use this option for any of the following reasons...

1) Your scanner does not support TWAIN but can save images of scanned pages as TIFF files in

a folder

2) Your scanner supports TWAIN but its TWAIN driver is slow or buggy

3) Your scanner performs much faster when directly saving scanned images to a folder (as

compared to scanning via TWAIN)

4) Your scanner offers a lot of advanced features which are not available via TWAIN.

To use this feature...

Click on the Scan button on the ribbon bar to launch the Scan Window

From the Select a scanner drop-down, choose the Import Scanned Files from Folder option

Click on the Start Scan button

You will be prompted to select the folder which contains the scanned images (single page

TIFF files only)

Change settings via the Settings tab if required

Click the Add button to add the documents

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Scanning Documents

6.9

Specify Document Title of the scanned document

You can specify the Document title of the scanned document from Destination pane.

To specify Document Title from the Scan window:

1.In Sohodox, select the Home tab and click the Scan button

. This will bring up the

Scan Window

You can select a Scan Profile from the Select a scan profile drop-down.

Select a scanner from the Select a Scanner drop down.

4.Click the Start Scan button to scan the document. The scanned document will now be

displayed in the Preview pane of the Scan window.

5.In the Destination pane, enter the name for the scanned document in the Document

title box.

6.Now, click the Add button to add the scanned document to Sohodox. The scanned

document will now be added to the location that you have specified in the Destination

tab.

7.Click the Close button to close the Scan window.

If you have scanned multiple documents then all the documents will have same name

followed by a suffix. For e.g. if you entered Acme Invoice, then the scanned document will

be named as Acme Invoice1, Acme Invoice2, Acme Invoice3 and so on.

If you leave the Document Title blank then the system will generate a title for the scanned

document.

Related Topics

Scan and add single document

Scan multiple single paged document

6.10

Insert a page to a PDF or TIFF document

You can insert a page to a PDF (created using Sohodox) and Tiff file by using the Image Editor

window

To Insert a Page to a PDF or Tiff Document:

1.Select the document to which you want to add the page.

Click the Pages tab on the left bar of the Document Details pane. The Pages panel will

now be displayed.

3.In the Pages pane click the Insert Page(s) button

. The Insert Pages dialog will now

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Sohodox Help

be launched.

4.Select the position at which you want to insert the page(s) from the drop-down.

Select Insert pages from disk option if you want to add a document from disk or select

the Scan and insert pages option if you want to insert a scanned document.

Note: You can also insert a page (from disk) by dragging and dropping it to the position

you want.

6.Click the OK button. A window will be launched depending on the option you have

selected.

7.Now, select the document and add it to the multi-paged document. The page(s) will

now be inserted to the position you have selected.

8.Click the Add and Close button to save the changes and close the dialog.

To Insert a Page to a PDF or TIFF Document from the

Image Editor window:

1.Select the document to which you want to add the page.

2.In the Details pane of the document click the Edit button

. The document will now

be opened in the Image Editor window.

3.In the Pages pane click the Insert Page(s) button

. The Insert Pages dialog will now

be launched.

4.Select the position at which you want to insert the page(s) from the drop-down.

5.Select Insert pages from disk option if you want to add a document from disk or select

the Scan and insert pages option if you want to insert a scanned document.

Note: You can also insert a page (from disk) by dragging and dropping it to the position

you want.

6.Click the OK button. A window will be launched depending on the option you have

selected.

7.Now, select the document and add it to the multi-paged document. The page(s) will

now be inserted to the position you have selected.

Click the Save and Close button to save the changes and close the dialog.

From the Image editor window, you can change the position of the pages by using the

Move Page(s)... button

From the Image editor window, you can delete a page(s) by using the Delete button

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Scanning Documents

6.11

Save the frequently used Scan Settings as a Scan Profile

Sohodox uses Scan Profile to simplify the process of scanning documents. Scan Profile is a

collections of frequently used settings which can be saved and reused to scan a document.

Instead of specifying these settings every time you scan and save a document, you can specify

these settings once and save them as a Scan Profile. Documents can be of several types (for e.

g. Color photographs, Black & White text etc.). The settings required to scan and save a black &

white text document are very different from the settings required to scan and save a color

photograph. Therefore different Scan Profiles are required to correctly scan and save different

types of documents.

For e.g. Lets say on a daily basis you scan all the Invoices you receive, as Black & White PDF

and all the Agreements as Color Tiff. You can create two Scan Profiles one for scanning your

Invoices and other for scanning the Agreements. Now, all you need to do is select the

appropriate Scan Profile and click the Start Scan button to begin the scan process.

You can create as many Scan Profiles as you want.

To Save the Frequently used Scan Settings as Scan

Profile:

1.In Sohodox, select the Home tab and click the Scan button

. This will bring up the

Scan Window

2.Click the Settings tab to create a Scan Profile.

3.Click the New button

besides the Select a scan profile box. Now, enter a name for

the new profile in the Select a scan profile box.

4.Select a scanner from the Select a Scanner drop down.

5.Once you have specified the scan settings then click the Save button

besides the

Select a scan profile box to save the Scan Profile.

The Scan Profile will now be listed in the Select a scan profile drop-down.

To delete a Scan Profile, click the Delete button

besides the Select a scan profile box.

By default the following Scan Profiles are available...

Black & White Document (Single Sided): This option should be selected if you want to

scan a single sided document to a black and white image.

Black & White Document (Double Sided): This option should be selected if you want to

scan a double sided document to a black and white image.

Grayscale Document (Single Sided): This option should be selected if you want to

scan a single sided document to a grayscale image.

Grayscale Document (Double Sided): This option should be selected if you want to

scan a double sided document to a grayscale image.

Color Document (Single Sided): This option should be selected if you want to scan a

single sided document to a color image.

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Sohodox Help

Color Document (Double Sided): This option should be selected if you want to scan a

double sided document to a color image

You can also create profiles which stores information about the document like its

Document Type

its folder which can be saved and reused. These profiles are called as

Destination Profiles

. Thus by using Scan Profiles and Destination Profiles you can

automate your scanning process

Related Topics

Scan multiple single paged document

Edit a document

6.12

Merge two or more scanned documents

You can merge two or more scanned pages as a single document by using the Merge button on

the Scan window. This option is only available from the scan window.

To Merge two or more Scanned documents:

1. In Sohodox, select the Home tab and click the Scan button . The Scan Window will now

be launched.

2. You can select a Scan Profile from the Select a scan profile drop-down.

3. Select a scanner from the Select a Scanner drop down.

4. Click the Start Scan button to scan the documents. The thumbnails scanned documents

will now be displayed in

the Preview pane of the Scan window.

5. From the preview pane select the documents that you want to merge.

6. Now, click the Merge button .

7. You can specify the location to add the merged document in the Destination tab

(optional).

8. Now, click the Add button to add the merged document to the Sohodox DB. The merged

document will now be

added.

9. Click the Close button to close the Scan window.

If you have a flat bed scanner then you can use the Merge feature to save single page

scanned documents as multi-page documents.

Check the Show scanner interface before scanning option if you want the user interface of

your scanner driver to be displayed while scanning.

You can create a Scan Profile

to save the frequently used scan settings. Also see, Destination

Profiles

Scanning Documents

You can use the Settings tab to change or set the scan setting.

------------------------------------------------------------------------------------------------------------------------------

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Related Topics

Insert a page to a multi-paged document

Scan document with variable number of pages

Scan documents with fixed number of pages

6.13

Replace Document by Scanning

You can replace a file from Sohodox with another file in the scanner by using the Replace by

Scanning option.

To Replace a Document by Scanning:

1.In Sohodox, select the document to be replaced from the List View pane.

2.Right-click and select the Replace by Scanning option.

3.The Scan window will be launched. Now, use the Scan window to scan the document

and replace it with the selected document. For more information, see Scan and add a

single document

Related Topics

Replace document from disk

Scan multiple single paged document

6.14

Automate the Scan Process

You can use a Scan

Profile

along with a Destination

Profiles

to automate your scanning process.

Scan Profile is a collections of frequently used settings which can be saved and reused to scan

a document and Destination Profile is a collections of information about the document like its

Document

Type

, and its folder which can be saved and reused. Instead of specifying the scan

settings and location every time you scan save a document, you can specify these settings once

and save them as a Scan Profile and Destination Profile respectively. Then all you need to do is

select appropriate profiles and hit the Scan button. Your documents will be scanned as per the

settings specified in the Scan Profile and the Document Type and folder will be set as per the

information specified in the Destination Profile

For e.g. Lets say that you scan, all the Invoices from Acme Corp. as Black & White PDF and

then you set their Document Type to Invoice, add them to the Acme folder. You can make your

job much easier by creating a Scan Profile and Destination Profile. Now, all you just need to do is

select the Scan Profile then the Destination Profile and click the Start Scan button to begin the

scan process.

To Automate the Scan Process:

Sohodox Help

1.In Sohodox, select the Home tab and click the Scan button

. This will bring up the

Scan Window

2.Click the Settings tab to create a Scan Profile.

3.Click the New button

besides the Select a scan profile box. Now, enter a name for

the new profile in the Select a scan profile box.

4.Select a scanner from the Select a Scanner drop down.

5.Once you have specified the scan settings then click the Save button

besides the

Select a scan profile box to save the Scan Profile.

The Scan Profile will now be listed in the Select a scan profile drop-down.Now, that you

have created a Scan profile, you can go ahead and create a Destination Profile.

6.In the Destination tab, click the New button

besides the Select a Destination profile

box.

7.Enter a name for the new profile in the Select a destination profile box.

8.Click this

button besides the Choose a Folder box to select a folder to add the

scanned document. The Folder Selection window will be launched.

a)Select a folder from the list. You can use the Search box to search a folder.

b)Click the OK button to select the folder. The selected folder will now be displayed in

the Choose a Folder box.

9.You can add Tags

(keywords) to the scanned documents in the Attach Tags option. You

can type as many tags you want by using a comma to separate them

10.

Select a Document Type

for the document, from the Set a Document Type drop down.

For e.g. Set the Document Type to 'Invoice' if the document is a invoice.

11.Once you have specified the information in the Settings section then click the Save

button

besides the Select a Destination profile box to save the Destination Profile.

The Destination Profile will now be listed in the Select a Destination profile drop-down.

12.Now, that you have created a Scan Profile and a Destination Profile all you just need to

do is select the Scan Profile then the Destination Profile and click the Start Scan button

to scan documents.

To delete a Scan Profile, click the Delete

button besides the Select a scan profile box.

Related Topics

Scan multiple single paged document

Separate various documents while scanning

Scanning Documents

6.15

Enhance Scanned Documents

When I scan my documents they come appear to be very light. Is there a way to make the

document darker?

You can try the following to make the text appear darker.

1.In Sohodox, double click the scanned document to open it in the Image Viewer. Or click

the Edit button

on the Image toolbar. The scanned document will now open in the

Image editor window.

Click Adjustments drop down

and select the Brightness option.

Decrease the brightness percentage to -10.

3.Click Ok to apply the settings. The image will appear dark.

4.Now, again click the Adjustments drop down

and select the Contrast

option. Increase the contrast percentage till it appears bright.

5.Click Ok to apply the settings. The image content should now appear darker.

How to auto-straighten scanned documents

You can auto-straighten documents that were tilted during scanning process. To do this

follow the steps below...

In the Scan window, click the Settings tab. The Settings pane will now be displayed.

Check the Automatically deskew scanned image option to auto-straighten the scanned

image. Now, whenever a document is scanned, each and every page of that document will be

checked, if the scanned document is tilted, then the image will be auto-straightened and will

then be added to Sohodox.

You can also manually auto-straighten the document. To do this...

Click the Edit button

on the Image toolbar. The scanned document will now open in

the Image editor window.

Click Adjustments drop down

and select the Deskew option. The

document will now be straightened

How to remove noise (tiny black spots) from the documents

Check the Automatically despeckle scanned image option to remove noise from the scanned

image. Now, whenever a document is scanned, each and every page of that document will be

checked, if the scanned document is speckled (has tiny black spots), then the image will be

despeckled and will then be added to Sohodox.

To manually remove or reduce noise (tiny black spots) from the scanned document, follow

the steps below...

Sohodox Help

1.Click the Edit button

on the Image toolbar. The scanned document will now open

in the Image editor window.

2.Click the Eraser button

. Now hold left button of the mouse and drag it over the black

spots to erase it.

Please make sure not to drag the Eraser tool over the scanned text as it may erase it too.

Incase you accidentally erased a text area then please make sure you do not save the

changes, this will retain the erased text area.

Another method to do this is as follows...

1.Click Adjustments drop down

and select the Despeckle option.

Specify 1 pixel in the Dot size box. Now, click the Ok button.

3.All the dots that are around one pixel in size will be automatically erased from the

document.

This method is not recommended for scanned documents that have text with small font sizes,

as it may remove full stops (period), decimals etc.

You can remove noise from the document even during the scan process.

You can avoid the tiny black spots by...

Cleaning the paper documents before scanning (wipe it with a dry cloth).

Cleaning the scanner's glass and making sure that there are no dust particles on it (for

cleaning instructions see scanner's manual).

How to remove punch hole marks (two big black spots) and stapler or pin marks from the

documents

You can remove the punch hole marks or the stapler (pin) marks from the scanned document

by using the Eraser tool. To use the eraser tool...

1.Click the Edit button

on the Image toolbar. The scanned document will now open

in the Image editor window.

2.Click the Eraser button

. Now hold left button of the mouse and drag it over the big

black spots and on the stapler marks to erase them.

Please make not to drag the Eraser tool over the scanned text as it may erase it too. Incase

you accidentally erased a text area then please make sure you do not save the changes, this

will retain the erased text area.

Documents

Topics Covered

1.Document Details Window

2.Create a New Document

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