Forfurtherinformationonuniversecontexts,refertotheSAPBusinessObjectsInformation
DesignTooldocumentation.
• IftheInformationSpaceisbuiltonaBusinessObjectsuniverseandyouselectedanyuniverse
objectsthatrequireyourinput,youarepromptedtochoosepromptvalues.
7. Choosethesortingthatyouwanttoapplytoindividualobjectfacetvalues.Clickthecorresponding
object.
Description
Option
Arrangestheobjectvalueswithinfacetsinascending(AtoZsort)order.
AtoZ
Arrangestheobjectvalueswithinfacetsindescending(ZtoAsort)order.
ZtoA
Arrangestheobjectvalueswithinfacetsaccordingtotheirmeasurevaluesin
ascendingorder.
Smallestto
Largest
Arrangestheobjectvalueswithinfacetsaccordingtotheirmeasurevaluesin
descendingorder.
LargesttoSmall-
est
Arrangestheobjectvalueswithinfacetsaccordingtotheirrelevancy(default
sort).
Explorer
• ClickAtoZtoapplyanAtoZsort.
• ClickZtoAtoapplyaZtoAsort.
• ClickSmallesttoLargesttoapplyanAtoZsortbasedonthemeasure.
• ClickLargesttoSmallesttoapplyaZtoAsortbasedonthemeasure.
• ClickExplorerifyoudonotwanttoapplyanyprefinedsortingmethod.
Note:
Ifyoudonotselectanytypeofsorting,thedefaultsortingisapplied.
Foreachobject,theobjectvaluesarearrangedwithintheirfacetaccordingtoyourchosensorting
method.
8. ClicktheSchedulingtabifyouwanttochangetheschedulingoftheSpace(schedulingmaynot
benecessarydependingonyourdatasource).Choosetheindexingyoudesire:
Description
Option
Thereisnoindexing,thissettingisthedefaultfornewInformationSpaces.
None
Indexingoccurswhendesired.
Once
IndexingoccurseveryNnumberofminutes.
Minutes
IndexingoccurseveryNnumberofhours.
Hourly
IndexingoccurseveryNnumberofdays.
Daily
IndexingoccurseveryNnumberofdaysduringaweek.
Weekly
• ClickNoneifyoudonotwantschedulingtooccur.
• ClickOnceanddefinewhentheschedulingoccurs.
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Setting up data sources for exploration
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• ClickPeriodicallyanddefineifyouwantindexingtoruneveryNnumberofMinutes,Hours,
Days,orWeeks.Ensurethatyoudefinethestartdateandenddate.
Note:
YoumusthaveSpaceCreatororAdministratorrightstoscheduleindexing.
9. ClickOKtoregisteryourconfigurationandtosavetheInformationSpace.
Note:
ForyoureditstobevisibletousersaccessingtheInformationSpace,itneedstobeindexed.You
caneitherclickIndexNowtoindextheeditedInformationSpaceimmediatelyorwaitforthescheduled
indextobeprocessed.
ThedialogboxdisappearsandyouarereturnedtotheManageSpacestab.
TheexistingInformationSpacehasbeenedited.
Related Topics
Usinguniverseobjectformatting
Sortingfacets
Usingprompts
Usingfilters
Usingaggregatedvalues
Scheduling
3.3.2 Duplicating an Information Space
InsteadofbuildinganewInformationSpacefromscratchyoucanduplicateanexistingInformation
Space,makemodificationsandthensaveitwithanewname.
ToduplicateanInformationSpace:
1. ClicktheManageSpacestabtodisplaytheInformationSpacesyoucanmodify.
2. NavigatethroughtheavailablefolderstodisplaythelinktotheInformationSpaceyouwantto
duplicate.
3. IntheActioncolumn,clicktheDuplicatebutton.
"DuplicateInformationSpace"dialogappears.
4. TypeanewnameintotheNamefield.
ThisisthenamethatwillappearontheHometaboncetheduplicateIndexSpacehasbeenindexed.
5. Specifytheproperties,objectsandscheduleinformationasnormal.
6. Optional:totestwhethertheInformationSpaceisconfiguredcorrectly,clickValidate.
TheInformationSpaceisvalidatedautomaticallyandanerrormessageappearsifyouneedto
changeanything.
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Setting up data sources for exploration
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7. ClickOK.
TheInformationSpaceneedstobeindexedbeforeitcanappearontheHometabandbesearchable.
Youcaneitherindexitmanually,byclickingIndexNoworscheduleitforindexingataspecifictime.
Related Topics
Scheduling
3.3.3 Personalizing an Information Space
CreateanInformationSpacethatcanbeusedaspersonalizationlayer.ThisInformationSpacetypically
usesadataproviderthatcontainsrelevantdimensionsforpersonalizationpurposes,e.g.user,store,
region.
WiththepersonalizationofanInformationSpace,youcanfilterthecontentofanInformationSpace
thatcanbeexploredbyasingleuser,e.g.astoremanagercanonlyseethedataofhislocation.
Therewith,youcanreuseapersonalizedInformationSpaceforseveralusers.
CreateapersonalizationlayeranduseittopersonalizeanInformationSpace:
1. SelectManageSpace.
2. SelectadataproviderandclickNew.
3. EnterthepropertiesanddeselectShowonHomepage.
4. Selectthedimensions.
Selectadimensionthatcontainstheusersyouwanttopersonalizeandselectthedimensionsthat
containdatayouwanttofilter.
5. Entertheschedulinginformation.
6. SelectOK.
7. CreateanewInformationSpacethatyouwanttopersonlize.
YoucanalsoopenanexistingInformationSpaceforeditingtopersonalizeit.
8. GototabPersonalization
9. SelectPersonalizationusingaReferenceInformationSpace.
10. SelecttheInformationSpaceyoucreatedforpersonalizationasReferenceInformationSpace.
11. SelecttheuserdimensionasUserObject
12. Addafilterforthedimensionsyouwanttopersonalize.
Selecttheicon"AddNewFilter".Inthereferencefacetlist,youfindthefacetsofthepersonalization
layerandinthelocalfacetlist,youfindthefacetsoftheInformationSpacethatyoucurrently
personalize.Assignalocalfacettothecorrespondingreferencefacet,e.g.storename.
Duringexploration,ausercanonlyseethedatatothestoresheisassignedto.
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Setting up data sources for exploration
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YouhavepersonlizedanInformationSpacefordifferentusers.LoggingontothisInformationSpace,
everyusercanonlyexplorethedatathatisfilteredforhim.
Related Topics
CreatinganInformationSpace
3.3.4 Deleting an Information Space
YoucandeleteanInformationSpacewhenitisnolongerrequired.
Note:
OnlyAdministratorsandInformationSpacecreatorscandeleteInformationSpaces.
Thissectionshowsyouhow:
1. ClickManageSpaceslocatedonthetitlebar(ifyouhaveManageprivileges).
YouaretakentotheManageSpacestab.
2. Clickadatasourcelocatedwithintheleftpanetoselectit(forexample,auniverse).
Note:
Datasourcesareorganizedinarepositoryandarrangedinafolderstructure.
AnyexistingInformationSpacescreatedfromthedatasourceappearsintherightpane.
3. LocatetheInformationSpaceyouwanttodeletewithintherightpane.
ThereareseveralbuttonslocatedbesidetheInformationSpaceincludingDelete.
4. ClickDeletebesidetheInformationSpace.
Aconfirmationmessageappearswhenyouhaverightstodelete,otherwiseyoucannotdeletethe
InformationSpace.
Note:
IftheInformationSpaceisbeingexplored,itisnotdeleteduntilitisnolongerused.
5. ClickOKtoconfirmyouwanttheInformationSpacetobedeleted.
Theconfirmationmessagedisappears.
TheInformationSpaceisdeletedandisnolongeraccessiblebyyouandotherusers.Ifyouhavethe
InformationSpaceinyourpreexistingsearchresultslist,youcannotexploreitanymore.
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Setting up data sources for exploration
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Exploring data
4.1 Searching for information
4.1.1 Search features
Thefollowingsearchfeaturesareavailable:
• Searchcontent
YoucansearchwithinthecontentofInformationSpacesviatheHometab.
• Searchtechniques
Youcansearchusingtechniqueslikemethodsusedinothersearchengines.
• Matchedwordhighlighting
Whenthetextyouaresearchingformatchesthewordsinthetitleofanobject,thedescriptionof
anobject,theuniversename,ortheownername,thematchedwordsarehighlighted.Withinthe
Explore:tab,thefacets,legend,andvisualizationarehighlighted.
• Searchresultranking
Onthe"Searchresults"tab,eachobjectisassignedascoreratingrangingfrom1to5.Thereisa
dependenceupontherelevanceofanobjecttothesearchinput.Eachscoreratingisrepresented
withasetofgraphicalbars,forexampleascoreoffivebarssignifiestheobjectisastrongmatch.
Ascoreofonesignifiesaweakmatch.
• “Didyoumean“searchassistance
Spellingcorrectionsaresuggestedforsearchqueries.Explorerwillnowsuggest,andincertain
cases,automaticallyexecutealternativequerieswithspellingcorrectionsontheoriginalqueryfor
allmetadataandinformationspacedatabasedonuniversedatasources.
Note:
This“Didyoumean“featuredoesnotcurrentlysupportHanaandBusinessIntelligenceAccelerator
(BIA)data.
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Exploring data
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Related Topics
Performingasearch
Searchtipsandwildcards
4.1.1.1 Performing a search
1. Typeinasearchphrasewithinthe"Search"box.
2. ClickSearch.
Thesearchresultsaredisplayedtoyouinthe"Searchresults"tab.
The"Searchresults"tabdisplaysInformationSpaces,aswellasfacetsthatareconstructedfrom
keywordsearchresultsforfurthernarrowing.
Related Topics
Searchtipsandwildcards
4.1.1.2 Search tips and wildcards
Byincludingsomesimpleoperatorsandwildcards,youcanrefineyoursearchcriteriatoextendorlimit
thesearchresults.
Example
Syntax
Search Functional-
ity
"annualsalesgrowth"
Insertquotemarksbeforeandafter
thestring.
Retrievecontent
thatmatchesa
stringexactlyasit
istyped.
• EuropeEMEA
• EuropeOREMEA
ReturnscontentthatincludesEuropeor
EMEAorthatcontainsbothwords.
Twooptions:
• insertaspacebetweeneach
word
• type"OR"betweeneachword
Note:
Insertaspacebeforeandafter
"OR"
Retrievecontent
thatmatchesone
ormorewords
containedina
string.
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Exploring data
Example
Syntax
Search Functional-
ity
• +Europe+EMEA
• EuropeANDEMEA
ReturnscontentthatincludesbothEurope
andEMEA.
Twooptions:
• type"+"beforeeachword
• type"AND"betweeneachword.
Note:
Insertaspacebeforeandafter
"AND"
Retrievecontent
thatmatchesall
thewordscon-
tainedinastring.
• Americas-USA-US
• AmericasANDNOTUSAANDNOT
US
ReturnscontentforAmericasthatdoes
notincludeUSAandthatdoesnotinclude
US.
Twooptions:
• type"-"beforeeachwordyou
wanttoexcludefromthesearch
• type"ANDNOT"beforeeach
wordyouwanttoexcludefrom
thesearch.
Note:
Insertaspacebeforeandafter
"ANDNOT"
Donotretrieve
contentthat
matchesspecific
words.
Eur*
ReturnsEur,Euro,Europe,Europa,Euro
peanetc.
Type"*"afterapartialstring.
Retrievecontent
thatincludes
wordsthatbegin
withaspecific
string.
Note:
Searchisnotcasesensitive.
4.1.2 Search results
ThetabcontainsasearchboxcontainingthekeywordsyouusedforthesearchandInformationSpaces.
Bydefault,themostrelevantInformationSpaceisshowntoyoufirstinalistofInformationSpaces.
YoucanexpandthedetailsoftheInformationSpacestoviewtheircontents.Anycontentthatmatches
yoursearchishighlightedtoindicatewhytheInformationSpaceappearsintheresults.
Note:
Theorderofthematchingfacetvaluesisnotsystematicandmaychangefromonesearchtoanother.
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Exploring data
Related Topics
NavigatingthroughanInformationSpace
4.1.2.1 The search box within the Search results tab
ThesearchboxwithintheSearchresultstab,islikethesearchboxintheHometab.However,youcan
usethissearchboxforcorrectingorrefiningyourresults.Forexample,youhavesearchedforsales
resultsbuttheresultsarenotexactlywhatyouwanted.Youcansearchagainusingthesearchbox
andbemoreprecise-salesresultsSpain.TheresultsarerefreshedintheSearchresultstab.
4.1.2.2 Information Spaces within the Search results tab
WithintheSearchresultstabistheInformationSpacethathastheclosestmatchtoyoursearchkeywords
(eitherinmetadataorcontent).KeywordrelevancedeterminesthesortingofInformationSpacesand
givesthemascore.
InformationSpaceshaveadescription(includinginformationsuchastheindexdate),anInformation
Spaceicon,listofobjects,andascorelevel.ThedetailsofanInformationSpacearehidden.Toview
thedetailsclickthearrowicon.
IftherearealotofInformationSpacesintheresults,ascrollbarappearsallowingyoutonavigate.
TobeginexplorationofaInformationSpaceclickthetitle.YouaretakentotheExplorationtab.
Note:
TheresultsonlyshowInformationSpacestowhichyouhaveaccess.IfanInformationSpaceisina
folderyoudonothaveaccessto,thenyoucannotviewthatInformationSpace.
Related Topics
Searchfeatures
4.2 Exploring Information Spaces
ByselectinganInformationSpaceontheHometab,youopentheInformationSpaceforexploration
ontheExploretab.WhenyouopenmorethanoneInformationSpaces,eachofthemisdisplayedin
seperateExploretab.
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Exploring data
TheExploretabissplitinseveralpaneswithanareaforavailablefacets(thefacetpane),anareafor
thefilteredfacets(filterpane)andanareacontainingthevisualizationforanalysis(thevisualization
pane).Thefacetpanealsocontainsthemeasurepanelonthelefthandsidewhereallavailablemeasures
oftheInformationSpacearelisted.InthetoolbaroftheExploretab,youcanselectifyouwanttoview
allpanesoronlythefacetorvisualizationpane.
Clickingandchoosingvaluesfromthefacetsallowsyoutoviewyourunderlyingdataquicklyanddirectly.
Facetinteractionaffectsthevisualizationandthebreakdownvalues.
ThefollowingdiagramshowsthescreenareasoftheExploretab:
Related Topics
NavigatingthroughanInformationSpace
ExploringlocalExcelfiles
4.2.1 Navigating through an Information Space
Beforeyoucanbegin,opentheInformationSpaceyouwanttoexplore.
TonavigatethroughtheInformationSpace:
1. Selectthemeasurethatyouwanttofocusupon.
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Exploring data
WhenyouopenanInformationSpace,onemeasureisalreadyselected.Theselectedmeasureis
usedinthefacetandinthevisualizationpane.Ifyouwanttofocusonanothermeasure,selectthe
desiredmeasure.Thechangeisimmediatelytakenintoaccount.
Youcanselectonemeasureinthefacetpane.Thismainmeasureisusedforallfacets.Inthe
visualizationpane,youcanadduptotwomeasures.Toselecttheadditionalmeasures,clickthe
arrowontherightofthemainmeasureandselectoneortwoadditionalmeasures.Yourvisualization
changesaccordingtoyourchosenmeasuresandtheadditionalmeasuresareaddedtothelegend.
2. Locatethefacetssituatedinthefacetpane.
Note:
Usethescrollbartoviewfacetsthatarenotdisplayed.
Thefacetscontainthedatasourceobjectsthatyoucanusefornavigation.Whenyouopenan
InformationSpace,nofacetsarefiltered.Thefilterpaneisempty.
3. Setafilteronafacetvaluethatyouwanttofocusupon.
Forexample,withinafacetcalledCountry,selectFrance.
• ClickExploremore...locatedatthebottomofthefacettoselectvaluesthatarenotdisplayed.
TheExploremore...dialogappears.
Selectavalueintheopenedfacet.Thefacetcontainingtheselectedvalueisremovedfromthe
facetpaneandisaddedtothefilterpane.Youcanrepeatthisstepforallfacetsyouwanttoseta
filterfor.
Thevalueswithinthefacets,thebreakdownvaluelists,thevisualization,andthelegendchangeto
alignwithyourselectedfacetvalues.Forexample,whenyouselectFrancewithintheCountryfacet
andthereisasuggestedfacetforProductLine,andameasureforSalesRevenue:
• theProductLinefacetvaluesrepresenttheSalesRevenueforFrance(foreachproduct)
• thebreakdownvalueschange
• thevisualizationshowstheSalesRevenueforFrancebrokendownbyProductLine
• thelegendshowsthesameasthevisualization
4. Selectadditionalvaluesinafilteredfacet
Clickonthecollapsedfacetboxinthefilterpaneandselectthedesiredvalue.Toselectseveral
valuesinthelist,usethecontrolkeyofthekeyboard.
Allselectedvaluesarelistedinthecollapsedfacet.
5. Tounselectafacetandremovethefilter,clickthecrossontherightcornerofthecollapsedfacet
box.
Toremoveallvaluesofafilteredfacetandallfacetsplacedafterthisfacet,pressandholdtheshift
keybeforeclickingonthecrossicon.
ByusingthefacetsyoucaneasilyseeandaccesstheunderlyingdataofyourInformationSpace.As
younavigate,thedatavaluesaremadeavailabletoyouinthefacets,thevisualization,andthelegend.
Youcanquicklyfindthedatayouaresearchingforandbeginanalyzing.
Related Topics
ThesearchboxwithintheExploretab
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Exploring data
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