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Informatik xPrint

Version 3.30

User Guide

November 10, 2012

Please download latest version of program and user guide from www.informatik.com.

Important! If you do not read the entire user guide, remember

just one thing: To convert a document, choose the ‘Print’ option

from the open document’s application, then choose the

‘Microsoft XPS Document Writer’ as the printer, and in the ‘File

Name’ field simply enter the filename 'xprint.xps' (or x.xps) and

press Print/OK. Still, we recommend that you read the entire

user guide.

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Table of Contents

Introduction...........................................................................................................3

Licensing...............................................................................................................4

Installation of Upgrade Version.............................................................................4

How-To-Use Informatik xPrint...............................................................................5

Suggestion… ........................................................................................................6

XPS Document Writer...........................................................................................7

File Name (Output File).........................................................................................7

Save the Document..............................................................................................8

PDF/A, Encrypted PDF.........................................................................................9

Serialization ..........................................................................................................9

Appending Files..................................................................................................10

Graphics Formats ...............................................................................................10

Multi-Page Documents........................................................................................11

Color Depth.........................................................................................................11

Markup................................................................................................................11

Setup ..................................................................................................................12

Framework .NET 3.5 Compatibility.....................................................................13

Terminal Server / Citrix Version..........................................................................13

Trouble Shooting.................................................................................................13

Technical Support...............................................................................................15

Uninstall..............................................................................................................15

Other Software....................................................................................................15

License, Warranty, Disclaimer............................................................................15

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Important! If you do not read the entire user guide, remember

just one thing: To convert a document, choose the ‘Print’ option

from the open document’s application, then choose the

‘Microsoft XPS Document Writer’ as the printer, and in the ‘File

Name’ field simply enter the filename 'xprint.xps' (or x.xps) and

press Print/OK. Still, we recommend that you read the entire

user guide.

Introduction

Informatik xPrint is a useful program that converts any printable document to single or

multipage TIFF and PDF files and other graphics formats. Informatik xPrint works like a

printer, but instead of printing to paper it creates a file. Informatik xPrint uses the reliable

Microsoft XPS Document Writer as the printer driver. Internally, the system creates an

XPS file first which is then automatically converted to TIFF, PDF and many other

formats. You preview the image of the file before you save it. You can also mark up the

file with options such as text annotations, redactions, watermarks, highlighting, drawings,

etc.

Please take a few minutes to read the entire user guide and get a feel for the workings of

Informatik xPrint. There are many options and features that will help you use the system

in the most proficient manner.

If you are upgrading from an earlier version of Informatik xPrint, please read the

Installation of Upgrade Version section below.

If Informatik xPrint does not appear to work, please read the paragraphs in the

Troubleshooting section of this manual before you contact Technical Support.

Informatik xPrint can runs on operating systems from XP to Win8. The program requires

Microsoft .NET Framework 3.5. Framework is freely downloadable from the Microsoft

website (download center).

Informatik xPrint works with the Microsoft XPS Document Writer. Newer PCs should

have the XPS Document Writer listed as a printer. If the XPS Document Writer ‘printer’

is not displayed with the printers, see the XPS Document Writer section below.

Because the graphics conversions are memory-intensive, you should have at least one

gigabyte of memory on your computer to experience a satisfactory performance. xPrint

will work with less memory but performance may be disappointing.

While testing the program, until you are familiar with it, never overwrite files.

Always make sure that all affected files are backed up.

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Licensing

You may use the free Demo version up to 60 days. The demo version adds a ‘Demo’

notation on each output file. After 60 days you must either purchase a license or un-

install the software

Installation of Upgrade Version

If you upgrade from a previous version of Informatik xPrint it is important to consider the

following:

Before

you install an upgrade, do the following:

1. Disable xPrint Filewatcher. To disable xPrint Filewatcher, look for the xPrint icon

(tilted file image) in the Windows’ System Tray in the bottom right corner of the

screen. Click, then double-click on the icon and disable it. Alternatively, before

you run the install program, go to the Program Files\Informatik Inc\Informatik

xPrint folder and delete the file called xPrintFileWatcher.exe.

2. Un-install the currently installed version of Informatik xPrint in the Windows

Control Panel (Add or remove...). See also Uninstall section below.

3. Re-boot the computer.

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How-To-Use Informatik xPrint

1. Open any document in its native application, for example you open a Word

document in Microsoft Word, a spreadsheet in Excel, a web page in the Web

Browser.

2. In that native application, click on File menu, and select Print, or click on the

Print icon button in the toolbar, if an icon is available

3. The Print dialog will appear where you select the printer. Instead of selecting a

paper printer, select the Microsoft XPS Document Writer. If the Microsoft XPS

Document Writer is not listed, see section below.

4. Click on the Print or OK button.

5. The 'Save the file as' dialog window appears. In the ‘File Name’ box type the

filenames

xprint.xps

x.xps

. Make sure that the currently selected

folder is on the C drive. For other options and more advanced use, please read

the File Name section below.

6. Press the ‘Save’ button.

7. Wait while the document ‘prints’. Depending on the number of pages of the

document, the ‘printing’ may take a few seconds. In most applications you will

see the progress in the status bar at the bottom of the window. If the ‘printing’

does not complete, please read the paragraph at the end of this section.

8. The image of the document is now displayed in the Informatik xPrint window.

9. You have now options to save the file or to edit (markup) the file: Choose ‘Save

Now’ or ‘Go to Markup’. For Markup ignore the next listed step.

10. Optionally, review and choose the Compression and Resolution settings. In

most cases just use the default settings. ‘Special Pages Handling’ allows you

to save certain pages in different formats. For example, if all pages a

monochrome except one page that has a large color photograph. With the

option you can specify that the color page be saved as a JPEG-compressed

TIFF (for example) and thus substantially reduce the overall file size.

11. Click on the Save button or choose the Save option from the File menu. You

may now save the file in a variety of graphics formats, multi-page or serialized

single pages, black and white or in color, at various resolutions. When saving

the file, use the ‘.tif’ extension to create a TIFF file, or the ‘.pdf’ extension to

create a PDF file. You can also save the file in various other graphics formats.

12. Optionally, press the ‘Go to Markup’ button. The markup option allows you to

mark up the pages before you save them with features such as text

annotations, redactions, watermarks, highlighting, drawings, etc. The Markup

utility has its own user guide.

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13. When done, close the Informatik xPrint window. You may be prompted to

confirm that the source XPS file can be deleted. If the source file name is x.xps

or xprint.xps (as recommended), the temporary XPS file will be deleted

automatically without a prompt.

14. Inspect the created TIFF file.

• If Informatik xPrint does not open after you run an XPS print, start xPrint by

clicking on the desktop icon, then open the file via the File menu, or Press F4

(make sure that the xPrint window is active). This step is sometimes necessary

for very large files. In rare cases, for some document types, multiple instances of

xPrint may open; if so, close the extraneous windows.

If it does not work, please read the Troubleshooting

Troubleshooting

Troubleshooting section bellow.

Suggestion…

You may want to rename the ‘Microsoft XPS Document Writer’ to a short name like

‘xPrint’. Printer names can be changes in the Start -> Control Panel -> Printers and

Faxes window. Right-click on the printer and select Rename from the drop-down menu.

Whether you rename the printer or not, you may still need to create XPS files outside of

the Informatik xPrint: Open the Setup window in Informatik xPrint (via the File menu)

and un-check the ‘xps’ checkbox in the XPS File Extension section. This will ensure that

only file with the name ‘xprint.xps’ or 'x.xps' will activate the Informatik xPrint.

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XPS Document Writer

You typically start the process as a print action choosing the Microsoft XPS Document

Writer (or as renamed). The Microsoft XPS Document Writer should be listed as a

printer. It works like a regular paper printer, but instead of printing to paper it creates an

XML file.

In the unlikely case that the Microsoft XML Document Writer is not listed as a printer,

you need to download the ‘XML Essentials Pack’ from the Microsoft web site (free

download). Keep in mind that you also must have the .NET Framework 3.5 installed on

your PC.

For dimensionally large documents

large documents

large documents (like engineering drawings, etc.) you need to select

the correct paper size in the XPS Document Writer. Highlight the XPS Document Writer

and click on the 'Preferences' button, then click on 'Advanced', and select the paper size.

When you click on the ‘OK’ or ‘Print’ button in the Microsoft XPS Document Writer’s

dialog you are prompted to enter the file name. In the ‘File Name’ box type the filename

xprint.xps

x.xps

. Make sure that the currently selected folder is on the C

drive. The folder name is not important at this stage. For other options and more

advanced use, please read the File Name section below.

After you press the ‘Print’ button in the Microsoft XPS Document Writer dialog, the

system will ‘print’ the file to an internal XPS file and the file will open up in the Informatik

xPrint window. This may take several seconds, depending on the size of the file.

If Informatik xPrint does not open a reasonable time after you run an XPS print, start

xPrint by clicking on the desktop icon, then open the file via the File menu, or Press F4

(make sure that the xPrint window is active). This step is sometimes necessary for very

large files. In rare cases, for some document types, multiple instances of xPrint may

open; if so, close the extraneous windows.

You may want to rename the Microsoft XPS Document Writer to a more meaningful

name, like for example ‘xPrint’. Renaming of the printer can be done in the Printer

Control Panel.

File Name (Output File)

This sections explains the various option you have for specifying the output file name.

When you do a print in the Microsoft XPS Document Writer, the system creates an

internal XPS file. The system then watches for XPS files of certain specific file names

created. If such a file is spotted, it opens up the Informatik xPrint and displays the

image; you can then save it under any name in various file formats, like TIFF, PDF, etc.

You can also edit the image before you save it.

It is important how you name the file when printing in Microsoft XPS Document Writer. If

the name is incompatible, Informatik xPrint will not be activated.

For dimensionally large documents

large documents

large documents (like engineering drawings, etc.) you need to select

the correct paper size in the XPS Document Writer. Highlight the XPS Document Writer

and click on the 'Preferences' button, then click on 'Advanced', and select the paper size.

It is recommended that you simply use the file name

x.xps

xprint.xps

in the

Microsoft XPS Document Writer dialog window. Never use extensions such as .tif, pdf,

etc. The file must be saved to a folder on the C drive. The folder name is not important

at this stage. If you must save the file to another driver letter, the default setting must be

changed in Setup. Setup is accessible via the File menu.

If you use the xprint.xps or x.xps as the file name in the Microsoft XPS Document Writer

(as is recommended), then the temporary XPS file will be automatically deleted once you

save your final file as TIFF, PDF, etc. If you use another file name, you will get a prompt

asking you if you want to delete the temporary XPS file (not all operating systems).

Some users may want to create XPS files outside of the Informatik xPrint. In that case,

the .xps extension should be disabled in the Setup. Once disabled, only file names

xprint.xps and x.xps keyword will activate Informatik xPrint.

Windows 8

Windows 8 may need some special handling. Windows 8 by default creates

oxps

output files (files with the .oxps extension). xPrint does not support oxps files, so you

always must

must

must enter the .xps extension with the file name, for example x.xps or xprint.xps.

Alternatively you can pick the ocx format from the 'Save as type' dropdown. With the

Windows 8 (except the Premium Home version) you may want to change the default

extension in the Microsoft XPS Document Writer. See http://mail.informatik.com/faq.html.

Save the Document

When you are ready to save the document, specify or review the color-depth and

resolution.

Click on the ‘Save Now’ button, specify the file ‘File name’ and ‘Save as type’. The file

type and/or the extension will determine the graphics format of the output file.

If you have specified default output folders in Setup (you can specify up to three often

used folders in Setup), click on one of the Default Dir menu items in the File menu.

In the Save As dialog, select the output folder and enter the file name together with a

compatible extension: .tif, .pdf, .png, .gif, .bmp , or .jpg. The extension is important; it

controls the format in which the document will be saved. Typically the folder and the file

name will be defaulted to the file name that you have specified in the Microsoft XPS

Document Writer, if any.

If the document has multiple pages and if you select TIFF or PDF output formats (the

only formats that support multiple pages in one file), then the document will be saved as

one multipage file. If you prefer to have serialized files, one file per page, request

serialization. See Serialization section in the user guide.

If the document has multiple pages and you select PNG, GIF, BMP or JPEG output

format, the document will be serialized into separate files, one file per page. See also

Serialization in this user guide.

If you save the document as a TIFF and the destination file already exists, the system

will prompt you to indicate if you want to overwrite the file or if you want to append to the

file. This option is not available for serialized files.

Please click on the ‘Which is Best?’ link in the xPrint window for suggestions for selecting

the best compression and color depth of the output files.

For photograph-type images in TIFF files you may want to use the JPEG compression,

as this gives a superior file compression. Note however that not all image viewers

support JPEG-compressed TIFF files.

If the file is a multi-page file you may want to save some of the pages in a different

compression-type. Type the page range(s) of the pages which you like to save in a

different format in the ‘Special Pages Handling

Special Pages Handling

Special Pages Handling’ text box. xPrint will then stop at these

pages and let you select the compression type.

The temporary XPS file created by the Microsoft XPS Document Writer is kept until you

exit the Informatik xPrint window. When you exit, the temporary XPS file will normally be

deleted automatically or you will be prompted to delete it. The XPS file can be renamed

(and thus saved) with the Copy/Rename XPS File option in the File menu.

Note: If you choose ‘Solid 1-bit Black and White, the output will be saved at a minimum

of 200x200 resolution (even if you specify 100x100 resolution).

PDF/A, Encrypted PDF

In addition to most common graphics formats, Informatik xPrint supports both the PDF

standard and the PDF/A-1b (Long-term Archive) PDF standard. PDF/A should be used if

you want the PDF file to be still readable in the distant future. PDF/A is a format that

excludes certain advanced features but ensures that the saved files will be readable with

all future readers in years to come, ‘forever’. PDF/A does not support encryption. To

save the output as PDF/A, simply give the output file a ‘.pdf’ extension and check the

PDF/A checkbox.

If you wish to create the PDF in password encrypted mode, click the 'Encrypted PDF'

checkbox. You will be prompted to enter a password (twice).

Serialization

Only TIFF and PDF allow multipage files. If a multipage file is saved as GIF, PNG, BMP

or JPEG, each page will be saved as a serialized file. For example if you save a 5-page

document as doc.bmp, five files will be created, named doc0001.bmp, doc0002.bmp,

etc.

By default, a multipage document, if given a .tif or .pdf extension will be saved as a

multipage file. You can save multipage files as serialized single-page TIFF or PDF files

by specifying the starting serial in the file name. The syntax of the serial specification is

[+0001], so the file name must have the following exact syntax (example): doc[+0001].tif

or doc_[+0001].tif or doc-[+0021].tif . The string must be exact; note the plus sign before

the starting number.

For graphics formats other than TIFF or PDF, the serial specification is optional. If the

specification is not included, the system will create it in the default format, starting with

0001.

Appending Files

For TIFF files only, if you save the document to an existing Tiff file, the system will

prompt you to indicate if you want to add the document to the existing file.

Graphics Formats

The document can be saved in one of the following graphics formats: TIFF, PDF, GIF,

PNG, BMP or JPEG.

You specify the graphics format by the extension you give the saved file name: Allowed

extensions are: .tif, .pdf, .gif, .png, .bmp, and .jpg. Note: the extension names for TIFF

and JPEG are the three-character words .tif and .jpg.. If the system does not recognize

the extension it will create a TIFF file.

Only TIFF and PDF allow multipage files. If a multipage file is saved as GIF, PNG, BMP

or JPEG, each page will be saved as a serialized file. For example if you save a 5-page

document as mydocument.gif, five files will be created, named mydocument0001.bmp,

mydocument0002.bmp, etc. The syntax of the file name can be changed; see

Serialization section in this manual.

Please click on the ‘Which is Best?’ link in the xPrint window for suggestions for selecting

the best compression and color depth of the output files.

For photograph-type images in TIFF files you may want to use the JPEG compression,

as this give a superior file compression. Note however that not all image viewers

support JPEG-compressed TIFF files.

If the file is a multi-page file you may want to save some of the pages in a different

format. Type the page range(s) of the pages which you like to save in a different format

in the ‘Special Pages Handling’ text box. xPrint will then stop at these pages and let you

select the compression type.

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