KRONOS BASIC (HTML) USER MANUAL
SAMPLE TIMECARD WITH WORK SHIFTS AND MEAL BREAKS
SAMPLE NON-EXEMPT TIMECARD
RECORDING, EDITING, AND APPROVING TIME
Employees enter time worked and meal breaks as IN/OUT times on a daily basis.
Leave time is entered as taken (VAC, SIC, PER, FHC) by benefits-eligible employees.
Employees with multiple jobs in the same department/pay rep group, have one timecard from which time
worked is transferred to other jobs and supervisors.
The Save action records actions and edits applied to timecards. (Save Early, Save Often!)
Timecards must be approved by both employee and supervisor on a biweekly basis.
Supervisors can make changes to employee approved timecards before sign-off.
Approvals lock the timecard. Prior to sign-off, an approval can be removed to allow timecard edits.
Sign-off locks the timecard for the pay period.
ADDING TIME WORKED AND MEAL BREAKS
A shift is a set of IN/OUT punches. A shift can cross into the next day (past midnight).
Each meal break (lunch and/or dinner) requires a set of IN/OUT punches.
To enter meal break punches, a duplicate day row must be added to the timecard.
Work shifts and meal breaks should be entered daily.
Punches can be entered as standard time (8a, 8am, / 430p, 4:30pm) or as military time (1800).
Time entered without indicating AM or PM will default to “AM”.
To Add a Work Shift and Meal Breaks:
Do not use the Earnings Code column to enter regular work time (REG).
To enter meal break punches, add a day row by clicking the icon
Enter start time in the IN cell.
In the OUT cell enter meal break start time.
Add a row for the meal break, and enter the meal break end time in the IN cell.
In the OUT cell enter the shift or work
day end time.
Add a day row for each additional shift,
meal break, transfer, or leave code
recorded on the same day.
SAVE the action.