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• CD-ROMs. References to CD-ROMs should include the same information as references to

printed sources and have “CD-ROM” after the title.

Solaimanian, M., J. Harvey, M. Tahmoressi, and V. Tandon. Test Methods to Predict

Moisture Sensitivity of Hot-Mix Asphalt Pavements. In Moisture Sensitivity of Asphalt

Pavements. CD-ROM. Transportation Research Board of the National Academies,

Washington, D.C., 2004, pp. 77–110.

• Websites and electronic sources. References to websites should include corporate or personal

authors, title of document, date of document (if available), web address (complete URL), and date

accessed by the author.

State and Local Policy Program. Value Pricing. Hubert H. Humphrey Institute of Public

Affairs, University of Minnesota, Minneapolis. www.hhh.umn.edu/centers/slp/vp/vp_org.

Accessed Feb. 5, 2008.

Guide to Developing Performance-Related Speciﬁcations. FHWA-RD-98-155, FHWA-

RD-98-156, FHWA-RD-98-171, Vol. III, Appendix C.

www.tfhrc.gov/pavement/pccp/pavespec. Accessed March 5, 2003.

Nemmers, C. Transportation Asset Management. Public Roads Magazine, July 1997.

www.tfhrc.gov/pubrds/july97/tam.htm. Accessed Jan. 13, 2002.

• Unpublished papers. References to unpublished papers presented at meetings should include

name(s) of author(s); title of paper; and title, sponsor(s), location, and dates or year of meeting.

Corbett, J. J. Toward Environmental Stewardship: Charting the Course for Marine

Transportation. Presented at 83rd Annual Meeting of the Transportation Research Board,

Washington, D.C., 2004.

• Program manuals, tapes, or other documentation for models. References to these items

should cite the specific edition, the department responsible, and the year of release.

MINITAB User’s Guide 2: Data Analysis and Quality Tools. Minitab, State College, Pa.,

2000, pp. 27–52.

If a reference has no date, use “undated.” Detailed reference style instructions are available on request

from the Publications Office.

Metrication

Authors are encouraged to provide measurements in both SI (metric) and U.S. customary units. The

measurement unit of the original research should be followed by the equivalent conversion in parentheses.

Papers accepted for publication without unit conversions will be published with the measurement units as

submitted. TRB will not supply specific conversions for the papers; a general conversion chart appears in

the front pages of each volume of the Transportation Research Record. Table 1 supplies some frequently

used unit conversion factors.

Preparing Papers for Peer Review and Presentation at the TRB Annual Meeting

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Note: When converting U.S. customary measures of weight (force) and mass into SI units, express weight

(force) in newtons and mass in kilograms; express poundforce per square inch (psi or lbf/in.

) of pressure

or stress in kilopascals (kPa). For SI units, use prefixes instead of powers of 10.

For tables and figures, provide only the units of the original research and show the base unit conversion in

a footnote; for example, NOTE: 1 mi = 1.61 km. Alternatively, in figures, equivalent units may be shown

on the top and right axes of data plots.

Preparing Papers for Peer Review and Presentation at the TRB Annual Meeting

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Equations

All variables should be defined at first use, either in the text or in the where list for the equation.

1. Fractions in displayed equations should be stacked, in accordance with preferred

mathematical practice.

2. If a displayed equation is numbered, use an Arabic numeral in parentheses, placed flush right.

3. Carefully distinguish the following:

– All capital and lowercase letters;

– Capital O (“oh”), lowercase o (“oh”), and 0 (zero);

– Lowercase l (“el”) and number 1 (one);

– Letter X, Greek chi (χ), and multiplication sign ×;

– Prime ´, apostrophe ’, and superscript one

; and

– English and Greek letters such as

• B and beta (β), upper- or lowercase k and kappa (κ),

• n and eta (η), v and nu (ν),

• u and upsilon (υ), u and mu (μ), and

• Upper- or lowercase p and rho (ρ), and w and lowercase omega (ω).

Footnotes

Do not use footnotes to the text. Incorporate the information into the text or delete the notes.

Abbreviations, Acronyms, and Symbols

Abbreviations, acronyms, and symbols must be fully defined at first use in both the abstract and the paper

the full term should be spelled out first, followed by the abbreviated term in parentheses.The following

acronyms may be used without definition

AASHO American Association of State Highway Official

AASHTO American Association of State Highway and Transportation Official

ACRP Airport Cooperative Research Program

APTA American Public Transportation Association

ASCE American Society of Civil Engineers

ASTM American Society for Testing and Materials (known by abbreviation only)

EPA Environmental Protection Agency

FAA Federal Aviation Administration

FHWA Federal Highway Administration

FMCSA Federal Motor Carrier Safety Administration

FRA Federal Railroad Administration

FTA Federal Transit Administration

IEEE Institute of Electrical and Electronics Engineers

ISO International Organization for Standardization

ITE Institute of Transportation Engineers

NASA National Aeronautics and Space Administration

NCHRP National Cooperative Highway Research Program

NHTSA National Highway Traffic SafetyAdministration

RITA Research and Innovative Technology Administration

SAE Society of Automotive Engineers

SHRP Strategic Highway Research Program

TCRP Transit Cooperative Research Program

TRB Transportation Research Board

Preparing Papers for Peer Review and Presentation at the TRB Annual Meeting

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Acknowledgments

Authors of papers that report results of research sponsored directly or indirectly by federal programs

should indicate this sponsorship in an Acknowledgment section at the end of the text, above References.

Contract, award, or project codes or numbers are not published in the Transportation Research Record.

Appendixes

Do not use appendixes. Include pertinent material in the paper itself or, where necessary, include a note

that background material—such as derivation of formulas, specifications, or survey forms—is available

from the author or in another report, which should be cited in the reference list.

Tables and Figures

For peer review and for the Compendium of Papers, figures and tables should be embedded in the text,

as close as possible to the related text. Color is permissible.

Tables

Tables should supplement, not duplicate, the text.

1. Tables must conform to TRB style for tables as closely as possible.

– All tabular material should be single-spaced in a font (typeface) no smaller than 10

points. Use the same font for all tables.

– Place titles flush left to align with the left magin of the table; use boldface. The

word “TABLE” should be in all-capital letters; use initial capitals for the remaining words in

the title.

– Do not submit a table in separate parts or sections that introduce new columns.

• A table must be structured so that the data in each column pertain to the column heading.

• New columns and column headings with new data rows may not be introduced farther down

within the established format of a table.

• New columns and column headings properly define a distinct table and should be presented

separately with an appropriate title and table number.

– Tables should not incorporate photographs, illustrations, or other material that cannot

be typeset. Graphic materials should be presented as separate figures.

– Give each column in the table a heading. Place abbreviated measurement terms in

parentheses under the column heading. All headings should be aligned in flush left format.

– To adhere to Accessibility Guidelines for the vision-impaired reader, avoid the use of

spanner heads. For example, “Production per Year” and “Production per Day” should appear as

Production

per Year

per Day

– Insert a rule that extends across the full width of the table under the column heads.

– Insert a full-width rule at the end of the table (and above the footnotes, if any).

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– Use lowercase italic superscript letters for footnotes.

– Do not leave empty cells in a table. Insert a placeholder that indicates why the cells

contain no data. Define the meaning of the placeholder in a general note to the table: for example,

“NA = not available; na = not applicable; — = missing data.”

– When a dash (—) is used in a table, indicate its meaning in a footnote (for example,

missing data, incomplete research, data not applicable or unavailable, or problem investigated

but no results).

2. Check the accuracy of all totals included in tables before submitting the paper.

3. For use of measurements, see section on metrication.

4. Do not use dots or screens.

5. Do not place a box or ruled frame around a finished table

Figures

Use the following guidelines for figures:

1. Photographs should be high resolution (at least 300 dpi at a size of 4 in. × 5 in.).

2. Give each figure a caption. Place a figure caption single-spaced below each figure. If a fig

contains several parts, label each part with a letter in parentheses—(a), (b), (c), etc.—use the same size

type as that in the rest of the figure, and cite each labeled part in the caption

3. Define in the caption all abbreviations, acronyms, and variables used in the figur

4. Number figures consecutively in the order first cited in the text, usin Arabic numerals. Reference

must be made to each figure by number at the appropriate place in the text.

5. Avoid the use of dots or screens in ﬁgures and spreadsheet charts, especially in areas that

include type.

– If dots or screens are used in text areas, they should be no more than 30% black.

– If more than one dot or screen weight is used, there should be a difference of at least 20%

between dot or screen values.

– Legends identifying the significance of dotted, screened, or crosshatched elements must

be included in the figure.

6. Do not place a box or ruled frame around a finished figure

7. Figures should be clear and legible:

– The font (typeface) must be easily readable, not too small.

– Use the same font for all figures.

– Letters and symbols must be uniform and the same size throughout the figure (e.g., if

wording on the ordinate and abscissa is in 10-point type, the symbols used to identify

the data points also should be in 10-point type).

– Line weights (except for lines indicating different data series in a graph) also must be

uniform.

8. For use of measurements, see section on metrication.

PAPER SUBMISSION

Authors must convert their papers for peer review to PDF format before submission to the TRB website.

Authors are reminded that the best way to avoid last-minute complications is to submit their paper well

before the deadline. Authors are required to line-number the text of their papers before converting the files

to PDF. Line numbering will facilitate the review process.

Preparing Papers for Peer Review and Presentation at the TRB Annual Meeting

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Tips for line numbering:

1. Check word processing Help for instructions on document line-numbering—starting at 1,

counting by 1, and restarting each page.

2. For example, in Microsoft Word 2010, insert line numbers as follows:

- Click on the Page Layout tab of the menu bar; then click on Page Setup, which will bring up the

Page Setup box.

- Click on the Layout tab in the Page Setup box; click on the Line Numbers button at the bottom

left; click on Add Line Numbering; select the options to Start at 1, Auto, and Count by 1; and select

the option to Restart each page.

Tips for converting files to PDF

1. Line numbering—Turn on document line numbering before converting to PDF.

2. Fonts—Use Times New Roman, no smaller than 10 points, as described in the section on

manuscript page setup. Any nonstandard fonts must be embedded into the PDF file

3. Charts—Click on Paste to insert charts or images from other applications into the Word document.

Do not use Paste Link.

4. Equations—Check the equations to make sure that symbol substitution has not occurred in the

conversion to PDF.

5. Images—Whenever possible, use the JPEG image format (.jpg) instead of the bitmap format

(.bmp), because JPEG images are compressed.

6. Track changes—Make sure that all changes are accepted before converting to PDF. If changes

have not been accepted, the markup will appear in the converted document.

7. Check the converted PDF for accuracy and for font and formatting problems before submitting

the file toTRB.

OTHER INFORMATION

Contacting TRB

Visit the TRB website to find the appropriateTRB staff representative:

www.TRB.org/AboutTRB/technicalactivitiesdivisionstaff.aspx.

Annual Meeting Registration Fees

All presenters of papers qualify for reduced registration fees at the Annual Meeting. TRB is unable to

reimburse travel and other expenses of participants.

Preparing Papers for Peer Review and Presentation at the TRB Annual Meeting

TRANSPORTATION RESEARCH RECORD:

JOURNAL OF THE TRANSPORTATION RESEARCH BOARD

Peer Review Process

The Transportation Research Record: Journal of the Transporta

tion Research Board publishes approximately 20% of the more

than 5,000 papers that are peer reviewed each year. The mission of

the Transportation Research Board (TRB) is to disseminate research

results to the transportation community. The Record series contains

applied and theoretical research results as well as papers on research

implementation.

The TRB peer review process for the publication of papers allows

a minimum of 30 days for initial review and 60 days for rereview, if

needed, to en sure that only the highest-quality papers are published. A

minimum of three reviews are required for a publication recommen-

dation. The process also allows for scholarly discussion of any paper

scheduled for publication, along with an author-prepared closure.

The basic elements of the rigorous peer review of papers submit-

ted to TRB for publication are described below.

Paper Submittal: June 1–August 1

Papers may be submitted to TRB at any time. However, most

authors use the TRB web-based electronic submission process avail-

able between June 1 and August 1, for publication in the following

year’s Record series.

Initial Review: August 15–November 15

TRB staff assigns each paper by technical content to a committee

that administers the peer review. The committee chair assigns at

least three knowledgeable reviewers to each paper. The initial

re view is completed by mid-September.

By October 1, committee chairs make a preliminary recommenda-

tion, placing each paper in one of the following categories:

1. Publish as submitted or with minor revisions;

2. Reconsider for publication, pending author changes and re -

review; or

3. Reject for publication.

By late October, TRB communicates the results of the initial

review to the corresponding author. Corresponding authors com-

municate the information to coauthors.

• Authors in Category 1 (above) must submit their manuscripts

for TRB editorial production by November 15, in accordance with

the instructions for final manuscript submittal for publication.

These early-acceptance papers will be published online in the

electronic edition of the journal, months before their appearance in

a printed volume.

• Authors of papers in Category 2 (above) must submit a revised

version by November 15 addressing all re viewer comments, along

with an explanation of how the comments have been addressed.

Rereview: November 20–January 25

The committee chair sends the Category 2 revised papers to the ini-

tial reviewers for rereview. After rereview, the chair makes the final

recommendation on papers in Category 2. If the paper has been

revised to the committee’s satisfaction and ranks among the best

papers, the chair may recommend publication. The chair communi-

cates the re sults of the rereview to the authors.

Discussions and Closures: February 1–May 15

Discussions may be submitted for papers that will be published.

TRB policy is to publish the paper, the discussion, and the author’s

closure in the same Record.

Many papers considered for publication in the Transportation

Research Record are also considered for presentation at TRB meet-

ings. Individuals interested in submitting a discussion of any paper

presented at a TRB meeting must notify TRB no later than Febru-

ary 1. If the paper has been recommended for publication in the

Transportation Research Record, the discussion must be submitted

to TRB no later than April 15. A copy of this communication is sent

to the author and the committee chair.

The committee chair reviews the discussion for appropriateness

and asks the author to prepare a closure to be submitted to TRB by

May 15. The committee chair reviews the closure for appropriate-

ness. After the committee chair approves both discussion and clo-

sure, the paper, the discussion, and the closure are included for

publication together in the same Record.

Final Submittal of Revised Manuscripts: March 15

In early February, TRB requests a final manuscript for the Cat-

egory 2, revised papers that have been accepted for publication;

the final manuscripts must be submitted by March 15. TRB also

notifies authors whose papers were not accepted for publication.

TRB makes a concerted effort to publish all papers by December

31; some volumes, however, are released in January and February.

Paper Awards: April to January

The TRB Executive Committee has authorized annual awards

sponsored by Groups in the Technical Activities Division for out-

standing published papers:

• Charley V. Wootan Award (Policy and Organization Group);

• Pyke Johnson Award (Planning and Environment Group);

• K. B. Woods Award (Design and Construction Group);

• D. Grant Mickle Award (Operations and Preservation Group);

• John C. Vance Award (Legal Resources Group);

• Patricia F. Waller Award (Safety and System Users Group); and

• William W. Millar Award (Public Transportation Group).

Other Groups also may nominate published papers for any of the

awards above. In addition, each Group may present a Fred Burggraf

Award to authors 35 years of age or younger.

Peer reviewers are asked to identify papers worthy of award con-

sideration. Each Group reviews all papers nominated for awards

and makes a recommendation to TRB by September 1. TRB notifies

winners of the awards, which are presented at the following TRB

Annual Meeting.

Transportation Research Board

www.TRB.org

The National Academy of Sciences was established in 1863 by an Act of Congress, signed by

President Lincoln, as a private, nongovernmental institution to advise the nation on issues related to

science and technology. Members are elected by their peers for outstanding contributions to research.

Dr. Ralph J. Cicerone is president.

The National Academy of Engineering was established in 1964 under the charter of the National

Academy of Sciences to bring the practices of engineering to advising the nation. Members are

elected by their peers for extraordinary contributions to engineering. Dr. C. D. Mote, Jr., is president.

The National Academy of Medicine (formerly the Institute of Medicine) was established in 1970

under the charter of the National Academy of Sciences to advise the nation on medical and health

issues. Members are elected by their peers for distinguished contributions to medicine and health.

Dr. Victor J. Dzau is president.

The three Academies work together as the National Academies of Sciences, Engineering, and

Medicine to provide independent, objective analysis and advice to the nation and conduct other

activities to solve complex problems and inform public policy decisions. The Academies also

encourage education and research, recognize outstanding contributions to knowledge, and increase

public understanding in matters of science, engineering, and medicine.

Learn more about the National Academies of Sciences, Engineering, and Medicine at www.national

-academies.org.

The Transportation Research Board is one of seven major programs of the National Academies

of Sciences, Engineering, and Medicine. The mission of the Transportation Research Board

is to increase the benefits that transportation contributes to society by providing leadership in

transportation innovation and progress through research and information exchange, conducted

within a setting that is objective, interdisciplinary, and multimodal. The Board’s varied committees,

task forces, and panels annually engage about 7,000 engineers, scientists, and other transportation

researchers and practitioners from the public and private sectors and academia, all of whom

contribute their expertise in the public interest. The program is supported by state transportation

departments, federal agencies including the component administrations of the U.S. Department

of Transportation, and other organizations and individuals interested in the development of

transportation.

Learn more about the Transportation Research Board at www.TRB.org.

TRANSPORTATION RESEARCH BOARD

500 Fifth Street, NW

Washington, DC 20001

www.TRB.org

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