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Introduction to T4 Site Manager (its-t4sm-1t)

Figure 29: Add/Modify content tabs

General Information

The General Information tab (Figure 30) shows which Content Type is being

applied to the content.

Figure 30: Add/Modify content, General Information tab

Placement

When you have 2 or more content blocks in a section, the Placement tab

(Figure 31) allows you to re-order them.

Figure 31: Add/Modify content, Placement tab

By default content blocks are ordered in chronological order (i.e. the newest at

the bottom).

Note there is another way to re-order content blocks, using the Move up

and down arrows in the Modify content, select content screen.

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Introduction to T4 Site Manager (its-t4sm-1t)

Channels

The Channels tab (Figure 32) allows you to select which channel(s) the content

will be published to.

Channels allow sites to be published in different formats for different outputs. For

example, in addition to a standard web channel, we may have a mobile channel,

a tablet channel and a training channel.

Figure 32: Add/Modify content, Channels tab

By default any new content will be published to all channels available, but it is

possible to restrict publication to the Production channel (i.e. the public

website) only by deselecting the others.

As a Contributor you should not have to change the default Channels settings.

Options

The Options tab (Figure 33) allows you to optionally assign publish and expiry

dates to content blocks to ensure that they are published, unpublished, reviewed

or archived at the right time.

Figure 33: Add/Modify content, Options tab

Content that has reached its expiry date is clearly marked as Expired.

When a review date has been set, the last person to have modified the content

will be notified by email.

Linked Content

The Linked Content tab (Figure 34) shows which other content blocks within

Site Manager (if any) have a hyperlink to this particular content block.

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Introduction to T4 Site Manager (its-t4sm-1t)

Note that this tab is displayed only when modifying an existing content block, not

when adding a new one (since it would not be possible to link to a content block

before it was created).

Figure 34: Modify content, Linked Content tab

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Introduction to T4 Site Manager (its-t4sm-1t)

Managing content

Objectives

In this task you will learn:

•

to delete content

•

to move, duplicate and mirror content

•

to view content history and compare versions

•

to bookmark content

Comments

The ability to

‘

mirror

’

content is particularly useful as it enables you to re-use

content you want to appear on different pages while maintaining it in one place.

4.1 Deleting content

To delete content, do the following:

1. Navigate to the section which you want to delete content from. Once you have

located it, click on its name in the Site Structure (Figure 35):

Figure 35: Locating the section containing the content to be deleted

2. In the Content tab of the Modify content, select content screen, point the

mouse cursor to the down arrow to the right of the content block you want to

delete and select Delete from the drop-down (Figure 36):

Figure 36: Selecting content for deletion

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Introduction to T4 Site Manager (its-t4sm-1t)

A pop up warning will appear asking you to confirm whether you want to proceed

or cancel.

If you click OK you will get a confirmation message this particular content block

has been set to Inactive (Figure 37):

Figure 37: Confirmation of Status changed to Inactive

Restoring content marked as inactive

‘Deleted’ content can be restored as long as it has not been recycled.

1. Locate the deleted content block as explained above (see Figure 35).

2. Click on the name of the content block you want to restore to modify it (Figure

38):

Figure 38: Opening the content block to be modified

3. In the Modify content, update details screen, select Update or Save as Draft

(Figure 39):

The Delete command is misleading in Site Manager because it does not

actually delete the item, instead it changes its status to Inactive, which

effectively marks the item for ‘recycling’.

Content blocks marked as Inactive are still visible and can be reinstated.

However the system will automatically ‘recycle’ them (i.e. delete forever)

after 30 days.

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Introduction to T4 Site Manager (its-t4sm-1t)

Figure 39: Reinstating an Inactive content block as Pending or Draft

The content block status will now show as Pending or Draft.

4.2 Moving, duplicating and mirroring content

As well as deleting content, you can move, duplicate and mirror it:

•

Move

–

means cutting a content block from one section and pasting it in

another

•

Duplicate

–

means creating a copy of a content block and pasting it in the

same or a different section. The copy and original are independent from each

other, so changes made to one will not affect the other.

•

Mirror

–

is similar to Duplicate except that all copies are linked to each other.

In other words, any changes made to the original or any of the mirrored

copies will be reflected in all other copies, so that they are always identical.

To move, duplicate or mirror content:

1. Click on the Site Structure icon in the top menu (or in the Content menu drop-

down).

2. In the Show site structure screen navigate to the section you want to move,

duplicate or mirror content from, and either:

select Modify Content from the yellow drop-down menu opposite the

content,

ii.

click through the section Name.

3. In the Content tab, point the mouse cursor to the yellow drop-down arrow menu

opposite the content block and select the relevant option (Figure 40):

Figure 40: Moving, duplicating or mirroring content

4. In the Move/Duplicate/Mirror content, select destination screen, navigate to

the section you want to move the content to and click on its Name (

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Introduction to T4 Site Manager (its-t4sm-1t)

Figure 41: Clicking through the section to move content to

To remove mirrored content from one or more sections:

It is possible to remove mirrored content from any section in which it appears, as

long as you keep it in at least one section.

1. Go to the section containing the mirrored content block you want to remove.

2. In the Content tab, point the mouse cursor to the yellow drop-down menu

opposite the content block and select Delete (Figure 42):

Mirrored content is identified by a little red ‘snowflake’ icon next to its

name.

Pointing to the snowflake will show you a list of sections where the

content also appears.

Mirrored content is identified by a little red ‘snowflake’ icon next to its

name.

Pointing to the snowflake will show you a list of sections where the

content also appears.

Introduction to T4 Site Manager (its-t4sm-1t)

Figure 42: Removing mirrored content

3. Click OK

when asked “Are you sure you want to delete this content?” (or

Cancel

if you’ve changed your mind!).

4. In the Confirm Content Deletion screen (Figure 43), you are given 2 options:

Figure 43: Confirming how you want mirrored content removed

•

Remove from Section (default): select this option if you want to remove

the mirrored content from this section, but keep it in others.

•

Delete Content: will make all mirrored instances of the content

(including the original block) inactive

and mark it for ‘recycling’ (i.e.

permanent deletion)

5. Choose the option you want (or keep the default one) and click Confirm.

4.3 Viewing content history and comparing versions

To view content history:

1. Navigate to the section containing the content you want check the history of

(hint: start from the Show Site Structure screen).

2. Either click on the yellow drop-down arrow opposite the relevant section and

select Modify Content, or click through the section name.

Have a play

Following the instructions above:



try to delete, move, duplicate and/or mirror a content block.



at the end, try to remove a mirrored content block from one of the

section in which it appears.

Introduction to T4 Site Manager (its-t4sm-1t)

3. In the Content tab, click on the drop-down arrow opposite the relevant content

block and select History (Figure 44):

Figure 44: Accessing the history of a content block

The History tab in the Modify content, update details screen (Figure 45)

shows the editing history for a particular content block (e.g. name, version, last

modified, etc).

Figure 45: Modify content, History tab

You can also preview a particular version in a different tab by clicking on View,

and to set an older version as the active one by clicking the Set Active link.

To compare two versions:

Once in the Modify content > History tab (see Figure 45 above), you have two

options to compare 2 versions at a time:

•

Content Comparison

•

Visual Comparison

1. Select the two versions you want to compare by ticking the relevant check boxes

in the Compare column, then choose the comparison mode:

Content Comparison

2. Click on the Content Comparison button and in the Compare screen (Figure

46), first select the field you want to compare (this will usually be the Body text).

Introduction to T4 Site Manager (its-t4sm-1t)

Figure 46: Compare screen options

3. Then click on Text or HTML (choose the former if all you want to do is compare

the text; if you also want to compare HTML tags, then choose HTML).

Figure 47: Comparing two versions of the same content

Visual Comparison

2. Click on the Visual Comparison button.

This opens the page in preview mode highlighting what has been added in green

and/or removed in red between the two versions.

4.4 Bookmarking content

To bookmark a section and its content:

1. In the site structure, navigate to the section you want to bookmark and click

through it to display its Content tab.

2. Click on the Bookmark link in the bottom right corner of the screen (Figure 48).

Have a play

Following the instructions above:



make a few changes to a content block and compare the different

versions using the 2 comparison modes.

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