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Introduction to T4 Site Manager (its-t4sm-1t)

Figure 48: Bookmarking content

3. Replace the text in the Name field with the section name and click OK (Figure

49).

Figure 49: Enter the section name

4. Click on the Site Structure icon in the top menu. The section is now listed in the

Bookmarks widget.

To modify or delete a bookmark:

1. In the Bookmarks widget, click on Edit and then on the Delete icon to remove

the bookmark or Modify to edit its name (Figure 50).

Figure 50: Modifying or deleting a bookmark

There is a Bookmark Section option in the section drop-down menu, but

but

due to a problem in Site Manager, if you bookmark a section using this

method as a Contributor, you will not be able to access it.

However it works when logged in as a Moderator!

Have a play

Following the instructions above:



Bookmark a section and access it from the Bookmarks widget.

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Introduction to T4 Site Manager (its-t4sm-1t)

Using Direct Edit to add and modify

content

Objectives

In this task you will learn:

•

to access the Direct Edit mode

•

to add content in Direct Edit

•

to modify and delete content in Direct Edit

•

to view content history in Direct Edit

•

to navigate the site structure in Direct Edit

Comments

Direct Edit mode is Site Manager’s highly visual way to edit your site’s content.

The main benefit is that it can be accessed from a live web page without having

to log in to the main Site Manager interface first. It is particularly useful for minor

edits.

5.1 Accessing Direct Edit

You can access Direct Edit in one of two ways:

•

using the Direct Edit option in the section drop-down menu in the main

interface;

•

using the

‘

dit this page’

link on a live web page.

Method 1: using the Direct Edit option in the section drop-

down menu

When logged into Site Manager’s main interface, as explained in

Task 1,

Getting to know Site Manager.

1. From the Show Site Structure screen (Hint: click on the Site Structure icon in

the top menu or in the Content menu drop-down), navigate to the section you

want to add content to.

2. Point the mouse cursor to the yellow drop-down menu arrow opposite the

relevant section and select Direct Edit (Figure 51).

Direct Edit cannot be used with all pages. In particular news and events

cannot be created or modified using Direct Edit, as well as pages

containing tabs or collapsible content.

It works best on content pages with a simple layout (i.e. pages consisting

of text in a single column with a few images).

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Introduction to T4 Site Manager (its-t4sm-1t)

Figure 51: Accessing Direct Edit

Depending on which browser you use, Direct Edit opens in a new tab (Internet

Explorer) or a new browser window (Google Chrome).

Method 2: using the ‘Edit this page’ link on a live web page

1. In a web browser, open your live website and navigate to the page you want to

modify.

2. Look for the Edit this page link in the bottom right of the page, just above the

footer, and click on it (Figure 52).

Figure 52: Accessing Direct Edit through the Edit this page link

3. Click on Sign in with SSO and enter your UoB username and password.

5.2 The Direct Edit interface

Figure 53: Direct Edit interface for Contributors

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Introduction to T4 Site Manager (its-t4sm-1t)

Figure 56: Filling in the Options details

3. Click Save as Draft if you need to make further edits before submitting or Add

to submit the page for approval.

5.4 Modifying and deleting content in Direct Edit

Once a section contains one content block, it can be edited straight away in

Direct Edit mode.

Any content block for which you have editing right is surrounded by a red dotted

line.

When you hover the mouse cursor towards the top of this area, it will change

into an orange dotted line and 3 option tabs will appear in the top left: Modify,

Delete and History (Figure 57).

Figure 57: Content editing area in Direct Edit mode

To modify content:

1. Click on the Modify tab. This takes you to the Modify content screen, which is

identical to the one you use to add content (see Figure 55 and Figure 56).

2. Edit your content as desired and click Save as Draft if you need to make further

edits before submitting or Update to submit the page for approval.

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Introduction to T4 Site Manager (its-t4sm-1t)

To delete content:

1. Click on the Delete tab.

2. A window will pop up, prompting you to confirm that you want the content to be

deleted (Figure 58).

Figure 58: Confirm content deletion window

You will see a confirmation message appear at the top of the screen for a few

seconds (Figure 59).

Figure 59: Content deletion confirmation message

Once deleted, the content will disappear from the page

–

although you will need

to reload the page to see the change.

5.5 Viewing content history in Direct Edit

1. In the content editing area, click the History tab (Figure 57).

The View Content history window (Figure 60) shows all the versions listed.

Figure 60: View Content history window

Introduction to T4 Site Manager (its-t4sm-1t)

It allows you to replace the current (Active) version with a previous one by

clicking the Set Active link.

2. Click Cancel to leave the History view.

5.6 Navigating the site structure in Direct Edit

1. Clicking on the Site Structure button opens a pop up menu showing the site

structure (Figure 61).

Figure 61: Site Structure pop up menu

2. Navigate through the hierarchy to select the section you want to add content to,

or whose content you want to modify. Click on the and icons to expand /

collapse sections.

Have a play

Following the instructions above:



within the Study section, modify the main content in the

the

Undergraduate courses and Postgraduate courses sections.



create a new content block in the About us section:

•

Use the Site Structure button to navigate to the About us section.

ion.

•

Then click on the Add Content to Current Page button and select

ect

Content block as the Content Type.

•

Enter a suitable Name (e.g. About us (main)), Title (i.e. About us)

out us)

and a few words of your own to the main body text.

•

Finally, preview your pages and try the left navigation links that have

been automatically created.



select Save as Draft or Add to save your work.

work.

Introduction to T4 Site Manager (its-t4sm-1t)

Adding media to the Media Library

Objectives

In this task you will learn:

•

to access the Media Library

•

to add media files to the Media Library

•

to delete media files from the Media Library

•

to move media files to a different category

•

to optimise images for the web using an online photo editor

Comments

If you want to use images in your site or share PDF or other documents types,

you first need to upload them to the Media Library.

6.1 Introducing the Media Library

The Media Library is where media files are stored in Site Manager. Media files

include images, PDF files, Microsoft Office files, style sheets and scripts, but not

videos. Once in the Media Library files are easy to access from within Site

Manager’s visual

content editor, for example to create a link to a PDF file or

insert an image in a web page.

The Media Library interface

Figure 62: The Media Library interface in Detailed (list) Mode

A. Resize categories view navigation menu

–

allows you to widen or narrow

the categories navigation menu.

B. Add / Move / Delete Media buttons

–

use to upload a new media file, move

a file to a different category or delete.

C. Search

–

allows you to search for items in the Media Library, by name,

keywords or description.

D. Jump

–

allows you to search for media items by ID (if you happen to

know it which is unlikely). Ignore.

E. Filter

–

allows you to filter which file types are displayed (e.g. Image,

Adobe PDF Document, Script, etc).

F. Views

–

allow you to select how the media items are displayed. Click the

icons to toggle between

Detailed Mode

and

Preview Mode

G. Categories navigation menu

–

displays the hierarchy of available

categories.

Introduction to T4 Site Manager (its-t4sm-1t)

H. Media items

–

this areas displays the content of the chosen category, in

Detailed Mode

or in

Preview Mode

(see F).

6.2

Accessing your site’s

Media Library

1. Go to Content > Media Library (Figure 63).

Figure 63: Accessing the Media Library

2. Expand the sites category on the left

to find your site’s

top level category and

sub-categories.

Figure 64: Finding

your site’s top level

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