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4
Create PDF Files
Nuance
®
PDF Create 8 lets you create PDF files from a wide
range of file types. The Print dialog box in your print-capable
applications will offer a printer named Nuance PDF Create
The PDF Create Assistant lets you compile a list of files generated by
different applications. You can also create PDFs from XPS files.
Each file can be converted to a separate PDF file, or they can be
combined, overlaid or packaged into a single file. When working in
Microsoft
®
Word
TM
, Excel
®
, or PowerPoint you can call on the program
to create a PDF file directly from your current document. During
conversions hyperlinks and comments can be transferred and you can set
bookmarks to be generated from the structure of the Word document,
each worksheet in Excel or for each slide in a PowerPoint presentation.
Document information (metadata) can also be transferred. When
working in Microsoft Outlook
®
or Lotus Notes
®
, message attachments
can be saved as PDF files. As you write a new message or a reply, you can
choose a non-PDF file from your computer to have it converted to PDF
and attached.
The program can create PDF files in versions 1.3 to 1.7 and PDF/A.
Files can be protected by passwords and can include watermarks.
Compression and font settings give you control over PDF file size and
appearance.
Edit PDF Files
Nuance PDF Converter Professional gives you extensive control
over your PDF files through an easy-to-use browsing and
reading interface. You can edit pages and documents, annotate
and review them, adjust document security, sign your documents and
more. PDF documents can be compiled from different sources and pages
can be rearranged. The program delivers a powerful document
management system: use it to create archives from related documents to
index and search them later. Connectors link the program to storage
sites in the Cloud for file opening or saving; a collaboration feature lets
you share and group-edit PDF files using text, audio or video chat, along
with screen sharing and other PDF collaboration tools. In the Enterprise
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5
edition, you can access different document management systems
through the application: use them to store or archive your PDF
documents.
Export PDF Files
Nuance
®
PDF Converter 8 lets you unlock PDF and XPS files to
edit them as Microsoft
®
Word
TM
, Microsoft
®
Excel
®
, Microsoft
®
PowerPoint
®
, Corel
®
WordPerfect
TM
, and generic RTF files. It
also lets you open PDFor XPS files directly from these and other
applications, edit them and save them in the appropriate file type. It
converts PDF files up to and including version 1.7. Encrypted PDF files
can be opened if the required password is provided.
Installation and Activation
PDF Converter Professional 8 detects previous versions and components
and prompts for your confirmation to remove them. You should have
administrator rights on the computer to install and activate the program.
You need web access for activation.
1. Insert the delivery media into the appropriate drive
The installation program will start automatically. If it does not, locate
the drive in Microsoft
®
Windows
®
Explorer and double-click the
program's AutoRun.exe file. Select a language for installation. The
InstallShield
®
Wizard will appear.
(If you have downloaded the program from the Nuance web site,
double-click its autorun.exe file.)
2. License and Serial Number
You must accept the license agreement in order to proceed. You must
enter a serial number. You will find this on the CD sleeve or on the
Nuance web site, or a reseller’s site at the download location.
Some resellers let you see the serial number at a later time, by returning
to your purchase order. Be sure to keep the serial number in a safe place;
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6
it is fully checked only during product activation and is also needed for
any re-installations.
Serial numbers never include the letter “O”, always use zero.
3. Location and Setup Type
The installer offers a default location for the program. Accept it or define
a different one. Accept or decline installation of the PDF unlocking
component. Select Complete or Custom Setup. Choose Custom to
enable or disable the integration of PDF Converter and PDF Create in
other programs and to decide which program features you want to
install. By default, all the programs offered in the PDF Converter
Professional Integration panels of the InstallShield Wizard will be
enabled. (You can change integration settings later by choosing the
program in the Control Panel by clicking Programs and Features (or
Add/Remove Programs in Windows XP). The integration settings for
the PDF unlocking component can be changed from Edit > Preferences >
General > Integrations.
4. Click Finish
Registration runs at the end of installation. Select Register Online to
establish a connection to the Nuance web site. We provide an easy
electronic form that can be completed in a few moments. When the form
is filled, click Submit. If you decide not to register or to be reminded
later, you can go to
http://www.nuance.com
to register online any time
later. Click on Support and from the main support screen choose
Product Registration. For a statement on the use of your registration
data, please see Nuance's Privacy Policy.
5. Activate
You will be invited to activate the product at the end of installation.
Please ensure that web access is available. Provided your serial number is
found at its storage location and has been correctly entered, no user
interaction is required and no personal information is transmitted. If you
do not activate the product at installation time, you will be invited to do
this each time you invoke the program or any of its components. PDF
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7
Converter Professional creates PDF files with a trial watermark on each
page if you use it without activation. If you ignore the first five activation
prompts, you must activate products separately and manually - a much more time-
consuming process.
You will be allowed to re-install the program a reasonable number of
times without having re-activation problems, because un-installation
includes a de-activation step. The serial number is needed for re-
installation and web access is needed for de-activation and re-activation.
For registration and activation troubleshooting see the Nuance
Knowledge Base at
.
Note: Keep the serial number of earlier versions, to retain the option of installing
them on a different computer.
How to Get Help
This guide is available in a PDF file on the CD or DVD and after
installation in the program folder. It can also be accessed from the About
panel. When the program is delivered electronically, this PDF is
available at the download site and is included in the download.
Nuance PDF Converter Professional has a comprehensive HTML Help
system. Use the Help Menu to open it at its Introduction.
Press F1 to open Help: typically at the topic describing the
currently open panel. Some dialog boxes have Help buttons.
A Release Notes file with latest information is available on the delivery
media and in the program folder. The Nuance web site offers program
information, with a regularly updated knowledge base and user forums.
Note: System requirements are presented on the product box and in Help.
http://nuance.custhelp.com.
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8
Starting the Program
Choose Nuance PDF Professional 8 from the Windows Start Menu. This
offers the following items:
Choose this to convert PDF files to
freely editable documents.
Choose this to start the main
program and edit PDF files.
Choose this to create PDF files from
one or more source files.
The Enterprise version of PDF Converter Professional 8 appears as ‘PDF
Converter Enterprise 8’.
Starting points for the PDF Create component are listed on the next
page.
Starting points for the PDF Converter component (for unlocking PDF
files) are listed at the start of the section ‘Export PDF Files’.
The screen layout of PDF Converter Professional is shown at the start of
the section ‘Edit PDF Files’.
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9
Create PDF Files
Overview of creating PDF files
PDF Creation can be done from the following locations as described in
the table and the following sections:
Location
Source files
Conversion method
Target
PDF Professional File
menu or File toolbar
One or more local or
DMS files, scanner or
clipboard
Direct conversion from
clipboard, scanner or files.
Create Assistant to create,
combine or overlay files.
PDF Professional as
current PDF
document
Print dialog boxes
Current document in
the calling application
Individual settings. A page
range can typically be
specified
Pre-defined or via
Save As
Windows Start Menu
(plus optionally desktop,
quick load bar and
system tray)
One or more local or
DMS files
Create Assistant, using
profiles; page ranges are not
supported
User defined. To local
file, to e-mail or both
Windows Explorer
shortcut menu
One or more whole
local files
Direct conversion using a
chosen profile and assembly
instruction
Pre-defined or via
Save As to local file,
to e-mail or both
Microsoft Word
(Create PDF button)
Whole current Word
file
Direct conversion with current
settings. Word and general
settings can be accessed
from Word
Via Save As to local
file, to e-mail or both
Microsoft Excel
(Create PDF button)
Current Excel
workbook or
worksheet
Direct conversion with current
settings (can be accessed
from Excel)
Via Save As to local
file, to e-mail or both
Microsoft PowerPoint
2007 or 2010
(Create PDF button)
Whole current
presentation
Direct conversion with current
settings (can be accessed
from PowerPoint)
Via Save As to local
file, to e-mail or both
Microsoft Outlook
and Lotus Notes
(saving attachments
to PDF)
One or more
attachments to a
mail message
Direct conversion of all
attachments or with a
selection box. Settings can
be accessed
Pre-defined or via
Save As to a local file
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10
Create PDFs from PDF Professional
Click the New PDF button
in the File toolbar of PDF Professional,
or select New PDF from the File menu. See the picture below. You can
create a blank PDF or choose From File... to select one or more files from
an Open dialog box, even if they were created in different applications.
The next three commands lead to the PDF Create Assistant giving you
full control over the creation process. You can also drag-and-drop files
created in a print-capable application onto the PDF Converter
Professional workspace. In this case the behavior is the same as when
From File... is chosen.
1.
The commands Create Multiple Files,
Combine Files and Overlay Files work
using the Create Assistant where settings
are made through profiles.
2. Direct conversion via an Open dialog
box, using the existing settings from the
Nuance PDF Create Properties dialog box
that you can access from File/Print.
Multiple selection is possible; one PDF is
created for each file.
3. Create a blank PDF.
4. Direct conversion from the active
clipboard contents using existing settings.
5. Direct conversion via scanner’s own
interface (Scan New, Scan to Existing,
Scan and Markup); multi-page input via
ADF may be possible.
Microsoft Outlook
and Lotus Notes
(creating and
attaching PDF)
One or more files on
the local computer
Direct conversion using
current settings (no access to
settings)
PDF attached to
current message
Microsoft Internet
Explorer
Current web page or a
link to another page
Direct conversion with current
settings. Settings can be
accessed from Explorer
Via Save As to local
file, to e-mail or to
cloud storage.
Location
Source files
Conversion method
Target
Documents you may be interested
Documents you may be interested
