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OFFice2PDF 2012

OFFice2PDF is a new feature of PDF-XChange Version 5 which allows batch converting of all the supported

Microsoft Office document formats for MS Word, Excel and the HTML document types - to the PDF format.

Please note - the PDF-XChange printer is required for OFFice2PDF to function and uses this virtual print

driver to perform the 'core' PDF conversion - OFFice2PDF simply provides a convenient and efficient

application front end to the functionality of PDF-XChange for batch conversion of suitable file format types to

the PDF format.

It should also be noted that the file type you wish to convert can only be processed if the 'host' application is

installed and configured on your system - for example if you wish to convert an MS Word .doc file - both

PDF-XChange and OFFice2PDF require MS Word to be installed on your system to open and process that file

via the 'print' engine of PDF-XChange to a PDF format file.

Documents, for conversion may be added from the OFFice2PDF Main Window by using a very simple set of

commands or simply by dragging documents onto that window from Windows Explorer.

Moreover, the user is able to set "Watched Directories", - documents in any of the supported formats will be

automatically converted to PDF files if saved/moved to the watched folder location - without further action

by the user - provided OFFice2PDF is running.

PDF files created with the OFFice2PDF application may be saved in the same 'Watched' folder or in a folder

specified by the user for the resulting conversion files.

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Please go to the Options page to read more about settings.

You may also update the Language in use for the PDF-XChange user interface from those available -new

language packs can be freely downloaded from our web site by both registered and evaluation version as

they become available - but all those available at the time of download are installed in your installation

folder's - we are adding more all the time !

Please contact us for other language pack availability information.

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Basic Functions

When you run the OFFice2PDF for the first time you will see the following window:

After pressing OK you will be prompted to set up some basic parameters.

We have intentionally kept the main window of the OFFice2PDF software interface simple and not

overcrowded so as to be easy and intuitive to use:

The applications, supported by the OFFice2PDF, are shown in the list. Also there is a branch, called

"Watched directories", where you can add entire directories for automatic processing and conversion to PDF.

When adding a document for conversion - it will be shown beneath the application Icon to which the format

in question belongs, as in the image below which shows a Word document added for conversion.

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Adding and removing documents for conversion is a very simple task and may be performed in the

following manner:

1. You may use buttons "Add", "Delete" and "Delete All" for adding/removing the documents for

conversion.

2. You may simply drag-n-drop documents from Windows Explorer to the main application window -thus

adding them to the processing list.

3. You may use "Watched directories" for processing all the files in the watched directory automatically.

Once the required document(s) are added, start the conversion process by selecting the "Go" button.

Also, please note that if the check box "Show application GUI" is checked - the native application for the

file being processed will be opened and shown - if not checked the conversion process will begin without

showing the native application (i.e. MS Word in the example given above).

Working with Watched Folders

Using 'Watched Folders simply allows you to select default folders to be 'watched' by the OFFice2PDF

software and any files for supported file types in those directories will automatically be converted to the PDF

format and saved according to the set parameters (please see the OFFice2PDF options section to learn

more).

There is more than one way of adding a folder to the list to make it a recognised 'Watched Folder':

1. You may use button "Folder" to add directory to the listing. Clicking this button opens the following

Folder selection dialog:

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2. You may simply drag-n-drop directory onto the main window to add it to the watched list.

Once added - the following dialogue will appear awaiting your confirmation (this avoiding adding a folder

accidentally):

Once confirmed OFFice2PDF will analyze the content of the folder and if any supported file formats are

found the following dialogue will pop up:

If your response is 'Yes' - The supported files will be immediately processed. If 'No' they will be left

unprocessed.

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PDF-XChange Standard 5.x

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Until you Close OFFice2PDF, any file for the supported format types, saved to the watched folders area, will

be immediately converted to the PDF format according to the set parameters (please visit OFFice2PDF

options section to learn more).

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OFFice2PDF Menu

There are only two items on the OFFice2PDF menu:

1. Options. There are only two items in this submenu:

1. Options. See OFFice2PDF Options.

2. Exit. Exits the program.

2. Info. There are only two items in this submenu:

1. Help. Accesses this help file.

2. About. Opens the OFFice2PDF About dialog.

OFFice2PDF Options

The Document options tab allows a user to change all the parameters and settings related to document

conversion to the PDF format.

As the parameters of the OFFice2PDF software are identical to those used for PDF-XChange 5.x, where

applicable please refer to the appropriate help topics of PDF-XChange for more detail.

Simply click any of the tabs on the Settings column below to go to the appropriate topic in the main part of

this help file.

For these options, please see the settings pages for PDF-XChange Standard 2012.

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OFFice2PDF 2012 . 144

FAQ's and Notes

FAQ's and useful tips

Please read this section of the PDFXChange Help/Manual – even if you read no other – it will save you time and potential frustration

as it is the culmination of 1000's of user support requests – the most common of which are repeated again and again – to save them

being asked again, we have answered them here for all to see.

Before reporting a problem – please always ensure you have the latest release/build of the product to which you are entitled –

downloads are available from our Downloads Page

– evaluation installations are installed live when installed to a licensed user with

a valid serial number.

The install seems to have failed! I have installed PDFXChange, all appeared to go well – but I

cannot see a program Icon on my desktop or my Program list?

That is because PDFXChange is not installed as a conventional program – but as a 'Virtual' Printer available from any of your other

Windows Software Programs that can print to a conventional printer or plotter Simply output the document or drawing to the PDF-

XChange printer, altering any of the desired settings and PDF-XChange will generate a PDF file of the document or drawing in

question.

If you do not see a PDF-XChange printer in your printers list after installation, please see our Forum FAQ page for more details on

how to request help and provide a log file to allow us to assist you !

I have changed the Printer Preferences such as paper, compression etc – they work fine once,

but the next time I use PDFXChange these preferences are lost – why can they not be

saved ?

That is because you made these changes at the time of printing – in common with all printers, PDFXChange will use and then

discard such changes at the end of the print job in question, this is the correct behavior for a printer device, HOWEVER if you go to

the Windows Control Panel 'Printers' option and make your desired changes here – these will be preserved and used as the default

printer settings until changed in this manner again in the future.

I have links to web site pages/files in my document – but when I convert them to a PDF File –

they are not functional?

To ensure that URL (or Email) links in your documents convert correctly, you must ensure the following rules are followed:

That you have the option to 'analyze links' on in the PDF-XChange 'LINKS' preference TAB.

PDFXChange directly supports only 'literal' links within a document – not embedded links.

i.e. http://www.tracker-software.com

will function – 'CLICK HERE' will not function except via the MS Addin options described

below.

However MS Office users (Office 97 and above) can use the PDF toolbar buttons optionally included from build 3.4065 and create

embedded links as detailed above – and much more !

PDFXChange does not support 'Multiline' links – the entire URL or email address must be on a single line.

Why am I getting a demo watermark on my PDF pages – I bought PDFXChange, can I create

a PDF without these 'BUY NOW images?

Yes, you should – if you have installed a licensed version you should get no watermarks like this – only your own if you have them

setup, common causes are :

You have bought PDFTools – not PDFXChange and thus you still have the demo version of PDFXChange.

145 . FAQs and Notes

PDF-XChange Standard 5.x

You still have the demo version installed – remove the demo version and install the live version.

I bought PDF-XChange because I read in reviews that it created by far the most consistently

small files from my source documents – but the files sizes I am achieving are still very large –

what's wrong ?

Common causes of large files are as follows :

You are embedding fonts in your files – try to use commonly used fonts that the viewer will have installed – then you will not need to

set the font embedding on.

Unless you need the 'ASCII' option set on (most do not) ensure this is set to OFF in the 'Compression' settings TAB.

You are including image files that cannot be optimised – try to ensure that the image files you use are already compressed using a

suitable file format such as GIF or PNG for color or a compressed TIFF for MONO etc and ensure you have a suitable compression

option set in the PDFXChange 'Compression' and 'Graphics' TAB settings – and DO experiment with differing settings for best

results.

I need to get support for some problems I am having, what should I should I do and how much

does it cost ?

We provide support FREE of charge via our web site and by email, to ensure you get the best service promptly from us we need the

following information from you – or we are unlikely to be able to help:

Make sure you already have the latest update installed – we fix many problems before users are even aware – please make sure you

are up to date with the latest versions to which you are entitled!

Check our Web forum

for similar issues first : http://www.tracker-software.com/forum/index.php

Assuming you have the latest version installed – we need the following information as a minimum: Windows Operating System

Version, The Version of the software you are creating your document in, Your PDF-XChange Version (available from the PDF-Saver

'About' Window (not PDF-XChange) and a complete description of the problem.

Also, most problems will require you send us 'ZIPPED' copies of the:

Original file you are trying to convert to PDF and the PDF file generated (if any) failure to zip the files before sending will result in them

being rejected by our email server and this will further delay attending to your problem.

Having established what is necessary from the above post your problem to our support forums at http://www.tracker-

software.com/forum/index.php

–

with any ZIPPED files required and the information detailed above.

More FAQ's s are available from our Support forums and these are usually more up to date and timely !

FAQs and Notes . 146

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