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Translating Complex File Formats

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If the prepared options are not sufficient for your XML file(s), you will have to

create a new filter type based on an XML sample file by selecting New under

File Types.

Figure 237: Creating a new XML file type in Trados Studio

As in the previous versions of Trados, a wizard will guide you through the

different steps of creating the file type.

Déjà Vu also contains predefined XML "filters" (available under C:\Program

Files (Windows 7 and above: ProgramData)\ATRIL\Déjà Vu

X(2)\Templates\), but just as in Trados it allows you to either edit that

existing filter or create filters for other SGML files. You can access this feature

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by selecting File> New> SGML/XML Filter, and the wizard will lead you

through the creation of a very customizable filter file. It is possible to forego

the import of a DTD file and you can choose to import an SGML or XML file

directly to create a filter.

Figure 238: View of an XML filter in Déjà Vu X2

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Translating Complex File Formats

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As you import the XML or SGML file into Déjà Vu, you will need to make sure

to select the appropriate SGML/XML filter file during the import process under

Properties.

Figure 239: Imported XML file in Déjà Vu X

Most tools, including both Déjà Vu and Trados, allow the fine-tuning of the

filters so that you can exactly determine which parts inside or outside a tag

are translatable or to be protected. Typically, it is enough to go through the

process of creating a filter or settings file for an XML/SGML project only once

because usually all files will adhere to one standard.

XML Files with Embedded HTML

While most XML files are relatively easy to process, some XML files have

traditionally presented a real headache until very recently: those with

embedded HTML.

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Consider the following snippet out of an XML file:

<Answer ObjectId="(0:0-218428250#216847832, 165)"

Precode="14"><Text LanguageId="7">A <u> new concept</

u> that makes all the difference

to<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&am

p;nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbs

p;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&am

p;nbsp;&nbsp;everyone who is interested in better

performance.</Text></Answer>

You can see that the XML tags are enclosed with the typical <less than and

greater than> tag markers and they will be easily recognized by your TEnT.

The actual translatable text

A new concept

that makes all the difference

to everyone who is interested in better performance

is in the midst of lots and lots of HTML code, for which the less than and

greater than tag markers are encoded (< and >) as well as the

ampersand sign in the non-breaking spaces (& inside of  ).

Importing a file with this segment into most XML-enabled TEnTs results in

this:

Figure 240: XML file with embedded HTML in early versions of memoQ

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Translating Complex File Formats

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The XML codes are protected (in this case hidden), but the encoded HTML

codes have been turned into proper HTML codes that are not protected and

can thus be easily corrupted. Aside from the danger of corruption these are an

incredible nuisance because a) you will have to understand them, b) you will

have to translate around them, c) they will make spell-checking a nightmare,

and d) they will pollute your translation memory to no end.

To avoid this scenario, long and tedious workarounds were needed that

involved the conversion of the XML files into Word files and the semi-manual

pre-processing of the XML and HTML tags.

Three of the leading translation environment tools have finally put an end to

the misery by offering better solutions.

The most straightforward routine comes with Déjà Vu X2/3. Here you simply

check Process Embedded HTML when configuring the import of the file:

There were even a couple of tools on the market that were specifically designed

to aid with that process. One was a standalone tool called PrepTags (see

www.your-translations.com/preptags.php) and the other is a free little Word

macro called Tortoise Tagger (www.accurussian.net/tagger.htm).

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Translating Complex File Formats

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memoQ has chosen a slightly different path that has applications for other

scenarios as well. Here you can select to use cascading filters for the import of

the file so that several routines are applied in the filtering process:

Figure 241: memoQ’s cascading filters

Translating Complex File Formats

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Trados Studio (starting with version 2014 SP2) also has a relatively painless

way of processing embedded content.

Figure 242: Configuring processing of embedded HTML content in an XML file in Trados Studio

2015

If the embedded HTML is located in the CDATA section (as in the screenshot

above), the configuration in Trados Studio is indeed simple. If it’s located in the

document structure, it is still (unnecessarily) complicated to configure.

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In Memsource you also have to specify which XML elements are supposed to

be processed as HTML:

Figure 243: Setting which elements are processed as HTML

PDF: Pretty Darn Frustrating?

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PDF: Pretty Darn Frustrating?

This might come as a surprise to some of you that PDF does not stand for

"Pretty Darn Frustrating"—even though it often feels that way—but "Portable

Document Format." PDF is a multi-platform file format developed by Adobe

Systems in the ’90s that has become one of the most widely used file formats.

The "secret" to PDF’s popularity is that it provides a secure and easy method

to share documents between users by capturing text, fonts, images, and

formatting of documents from basically a ny application that allows printing.

One of the reasons for the existence of PDFs is that they are relatively secure

files, a benefit that also makes them very frustrating to work with for us

translators.

Frustrating or not, in translation work, we encounter PDF files daily. They can

be source text files, documents for proofreading, reference files and various

registration and other forms. We often also need to create PDF files, for

example, for résumés, invoices, file sharing and printing/publishing.

PDF File Types

To be able to utilize PDF files in the most efficient way possible, it’s important

to know that, from a practical point of view, there are three different types of

PDF files:

• text-based files

• image-based files

• searchable image-based files

In text-based PDF files, the text is "real" text; you can copy and paste text

from the file (unless it’s restricted by the file’s security settings) and search

for text in the file. Converting these types of files to a fully editable (and

translatable, translation-environment-tool-compatible) format, such as to a

Word file, is less problematic than with image-based files, though it’s not

necessarily simple as we’ll see later.

PDF: Pretty Darn Frustrating?

372

Image-based files, on the other hand, do not allow copying or searching

because what appears to be text is actually part of an image. A scanned or

faxed document that has been saved as a PDF file is an example of an image-

based file. To convert these types of files to an editable file format, one needs

to use an OCR (optical character recognition) program, and the result depends

on the clarity of the image.

The third type, the searchable image-based file, is kind of a hybrid between

the two other types. It’s an image file that is searchable, i.e., you can search

text even though it’s an image. A searchable image-based file can be created

from an image-based file using the Edit PDF (or: Text Recognition) function

in Adobe Acrobat (not available in the Reader version). As with any OCR

program, the results depend on the clarity of the text in the image. If you

have a hard time reading the text, don’t think that the program can read it

any better. You can also copy and paste text from a searchable image file, but

again the resulting text depends on how accurately the OCR program

recognizes the text.

Why do we need to talk about PDF files and related tools? The better we

understand the possibilities and limitations of these files and the related tools,

the easier it is to find the best and most efficient ways to handle them. For

example, knowing proper tools can save hours of tedious manual editing when

converting PDF files to an editable format.

PDF Tools

Adobe Reader is probably already in almost everyone’s computer. It allows

you to view and search PDF files and also comment on files that have been

enabled for commenting (more under Enabling Extended Features for Adobe

Reader on page 376).

In addition to the free Reader version, the Adobe Acrobat product family also

includes Adobe Acrobat Standard and Adobe Acrobat Pro versions.

Note that here the name "Adobe Acrobat" refers to these three paid versions and

"Adobe Reader" to the free Reader version.

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