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GIS Cloud User Manual                                                                                                  www.giscloud.com 
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Manage Your Fleet 
Administer your User Accounts 
Define Settings 
Review Info 
Queries and Graph Analysis 
Create Reports 
Administer Your User Accounts 
In the User Tools you can define information about the company name, address, e-mail, web 
page, logo and all other information that is needed for creating reports, printing documents etc. 
Also, here you can change your name and  password.  
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GIS Cloud User Manual                                                                                                  www.giscloud.com 
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Define Settings 
Settings tools enables user to edit information about:  
Vehicles - use on-board GPS device ID to connect with the vehicle in the application. This basic 
function is very important because it enables vehicle tracing in the first place. Also, you can 
enter all necessary and relevant information about that vehicle, company and vehicle driver. 
Labels - create labels and assign them to vehicles depending on their type. 
Drivers - with this option you are able to create drivers database. This way users can monitor 
drivers and connect them to the vehicle they are driving.  
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GIS Cloud User Manual                                                                                                  www.giscloud.com 
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Odometer - is an instrument that indicates distance traveled by a vehicle. It serves as a 
reference point for calculating distance, fuel consumption, creating reports etc. 
Review Info 
Review all information about your vehicles, dates, time, address, satellites and all other basic 
information you need to manage a fleet. Fleet parameters and activities are set by user in user 
settings. 
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GIS Cloud User Manual                                                                                                  www.giscloud.com 
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Queries and Graph Analysis 
You can easily perform queries and visualize history records on the map. This enables you to 
have better control over your fleet, drivers, vehicle routes, and to monitor your employees and 
assignments with more efficiency.  
Queries can be performed by time and date for selected vehicle. When selected, you can see all 
vehicle activities in the chosen period of time and follow vehicle route on the map. You can 
perform queries by following these steps:  
1.
Select vehicle on the Vehicle Activity Panel. 
2.
Define time period for which you wish to perform query by selecting dates and entering 
time of the beginning and the end of the drive. 
3.
Routes are visualized on the map with marked spots that represent vehicle stops. All 
vehicle information for this period is also shown numerically.  
4.
You can keep track of all the vehicles that were driving along the visualized routes by 
using a recording option. With that option you can follow a specific vehicle along its 
path. 
5.
Also, when you perform a query you will see the graph at the bottom of your screen. The 
graphs shows you data about selected vehicle (see Main User Interface/Graph). 
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GIS Cloud User Manual                                                                                                  www.giscloud.com 
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Create Reports 
Fleet management reports are very important part of the system which enables you to analyze 
all necessary information, improve business processes, and reduce unnecessary costs.  
There are two main types of reports available:  
1.
Regular reports 
2.
Eco reports 
Custom Reports 
With these reports you can get any information about speed, fuel consumption, vehicles etc. for 
any time period. You can define these parameters when creating reports:  
1.
Report Content – what data you want to have in your report (max speed, traveled 
distance, speed exceeding etc.) 
2.
Label and Vehicle – what vehicles and labels will be included in the report. 
3.
Date/Time Limits – you can create daily, monthly and custom reports 
4.
Days of week – define what days of week will be included in the report. For example you 
can create a weekend report to see how much fuel was spent on off-duty days. 
5.
Time of day - define what part of the day will be included in the report. For example you 
can create a report that will show you how much fuel was spent in between 3 pm and 9 
pm. 
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GIS Cloud User Manual                                                                                                  www.giscloud.com 
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After you’ve defined all parameters add your e-mail address and report will be sent to your 
mail.  
Also you can review and download all other reports that were previously created.  
An example of created report:  
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GIS Cloud User Manual                                                                                                  www.giscloud.com 
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Eco Reports 
Ecodriving represents a new driving culture that makes best use of advanced vehicle 
technologies, while improving road safety. An important component of sustainable mobility, 
Ecodriving considerably contributes to climate protection and pollution reduction. Eco reports 
are basically predefined reports that show which drivers are driving in a smarter and more fuel-
efficient way. You can create eco reports for different time periods.  
After you’ve defined all parameters add your e-mail address and report will be sent to your 
mail. 
GIS Cloud User Manual                                                                                                  www.giscloud.com 
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Review and download all other reports that were previously created.  
An example of a created eco report:  
GIS Cloud User Manual                                                                                                  www.giscloud.com 
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Advanced Options 
Driver to Driver & Dispatcher Communication 
Automatic Tasks and Routing 
Connect to the Map Editor 
Driver to Driver & Dispatcher Communication 
Two-way messaging is the best way to establish communication between a dispatcher and a 
driver and between two drivers. Fleet dispatcher can simply send a message to any in-vehicle 
GPS device. All he needs to do is select vehicle from a list, write a message in the text box  and 
select Send. Driver receives message within seconds and can easily reply with all necessary 
information. Message templates can be prepared for in-vehicle device thus making driver usage 
short and more secure. 
GIS Cloud User Manual                                                                                                  www.giscloud.com 
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Automatic Tasks and Routing 
You can use Fleet Management for swift and efficient interventions to decrease time of 
intervention and increase risk management. 
For example, fire departments can use this system for quick interventions:  
Operator in call center receives a call and collects all necessary information. 
To send firemen to an intervention he selects a vehicle and selects a location from the 
map or types in the address of the incident. 
In the text box he can enter the relevant fire information and send message to selected 
vehicle. 
In-vehicle GPS device receives a message with the coordinates and automatically 
navigates the driver to the designated location. 
Message inbox is the storage for all messages sent with basic information. 
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