UTS Library April 2014
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This folder has the same name as the library, followed by .Data (instead of .enl). It contains all
your attached files (so it is very important!) and is stored with its associated library. The
.Data folder is automatically backed up when you use File, Compressed Library to create a
backup copy of your reference library (see Section 2.4). The .Data folder also contains details
about your Groups (see Section 3.2) and attached figures (see Section 8).
4.2 Using SFX to find and attach pdf files to your references
If you have references in your library but no saved pdf files, you can get EndNote to find and
attach the pdfs, if UTS Library subscribes to a database that contains the required pdf.
Click on Edit, Preferences (on a Mac, EndNote X7, Preferences).
Select Find Full Text from the list of preferences on the left of the preferences window.
In the Open URL Path box, type: http://sfx.lib.uts.edu.au/sfx_local
In the Authenticate with box, type: http://www.lib.uts.edu.au/auth/login
Then click on Apply and OK. If you now right click (on a Mac, Control+click) on a reference
(or several selected references) in your EndNote library and choose Find Full Text, EndNote
will search the library’s databases for full text and (if successful) attach pdfs to the selected
references. You can also use the Find Full Text icon in EndNote’s menu bar to do this.
4.3 Importing pdf files directly into your EndNote library
If you have saved pdf files but do not yet have references for them in your EndNote library,
EndNote allows you to import these directly into your EndNote library, automatically creating an
EndNote reference from data in each, and then attaching the pdf to it. This can be done for
individual files, or for a whole folder of saved pdfs.
However, the original pdf must be in a format that allows EndNote to extract citation data , and
unfortunately many pdfs are not in this format. Otherwise (for example if your pdf is a scanned
document), the reference that is created will have mostly empty fields and these will need to be
filled out by you with data from the attached pdf. If this happens, and your pdf has a DOI, you
can use Find reference updates (see Section 3.5) to correctly populate the empty fields.
In EndNote, click on File, Import. If using Windows, choose File... or Folder... Then select
an individual pdf file or folder of pdfs, set Import Option to PDF, and click Import.
If using a Mac, select the file or folder you wish to import, set Import Option to “PDF File or
Folder”, and click on Import.
You’ll see the new reference(s) in your library, each with its pdf attached. (Note that if the
pdf is not in a compatible format the references will have almost all fields empty, see above).