Permanent Microfilm Records
Permanent microfilm records may be stored at the Washington National Records Center in
Suitland, MD, prior to their accessioning to the National Archives.
Storage and Servicing of Classified Records
Several FRCs are cleared to accept records containing classified National Security
Information. These facilities are cleared for Confidential, Secret, Top Secret, Sensitive
Compartmentalized Information, Restricted Data, and Formerly Restricted Data. In addition,
most centers can store, for an additional fee, sensitive but unclassified records in a separate
vault. Contact the records center in your region for more information about availability of
Numbering Boxes for Shipment
After you receive the approved SF 135 back from your local FRC, write the transfer number
and the box number (if not already indicated) in the designated printed blocks on the front
of each box. Use a black permanent felt-tip marker and make the numbers at least 1.5½
high. Be sure not to write on sealing tape or place tape over transfer or box numbers. For
boxes without the printed blocks, write the transfer number in the upper left corner and the
agency box number in the upper right corner on one end of each box. Begin with box
number 1, and include the total number in the transfer, such as 1/10, 2/10, and so forth.
Do not use labels to cover old box markings or to supply additional identifying information.
This is especially important for transfer and box numbers. No standard method of affixing
labels is effective for long-term storage. You may use the sides of the boxes to write any
information concerning box content. Be sure to seal your boxes securely with packing tape.
For further information on box assembly and notation, please see figures 1 and 2
Shipping Records Agencies are urged to arrange for the shipment of their records within 90
days after receipt of the approved SF 135. If the transfer cannot be made within this period,
please advise FRC staff. Unexplained delays of more than 90 days may result in the FRC
canceling the transfer and returning your SF 135.
Agencies are responsible for covering costs of shipping their records to FRCs. You may send
your agency's records via the U.S. Postal Service, commercial carrier, common carrier (on
pallets), or by agency courier. In addition, some FRCs will pick up agency records through
NARA's Metro Courier service at very competitive rates (see the "Special Services" section
of this guide
). Check with your local FRC for scheduling and fees. If you are mailing a
shipment of 20 boxes or more, you may send it in a postal container or by bulk mail.
Agencies shipping their boxes on pallets using a commercial carrier should complete a
Transportation Services Order