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Chapter2
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Creatingandworkingwithfiles
Creatingfiles
15
Openingfiles
16
Savingfiles
16
Exportingfiles
17
Printingfiles
20
Savingfilesautomatically
21
Attachingfilestoe-mailmessages
25
InSMART Notebooksoftware,youcancreateoropenSMART Notebooksoftware(.notebook)
files.Aftercreatingoropeninga.notebookfile,youcansaveit,printitandcompleteother
commontasks.
Creatingfiles
WhenyoustartSMART Notebooksoftwareforthefirsttime,atutorialfileopensautomatically.
Whenyoustartthesoftwaresubsequenttimes,anew.notebookfileopensautomatically.
However,youcancreateanewfileatanytime.
Tocreateafile
SelectFile>New.
Ifyou’reworkingonafilewithunsavedchanges,adialogboxappearsandpromptsyouto
savethecurrentfile.PressYestosaveyourchanges,andthenfollowtheon-screen
instructions.
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CHAPTER2
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Openingfiles
SMART Notebook15.xsoftware,opensandsaves.notebookfiles,whichisalsothedefaultfile
formatforSMART Notebook9.5,9.7,10and11software.
NOTE
ThedefaultfileformatforSMART Notebook8.x,9.0and9.1software)canopen.xbkfiles,butnot
.notebookfiles.
ThemethodbywhichyouopenafileisthesameforallversionsofSMART Notebooksoftware.
Toopenafile
1.
PressOpenFile
.
TheOpendialogboxappears.
2. Browsetoandselectthefile.
3. PressOpen.
TIP
YoucanopenarecentlyopenedfilebyselectingtheFilemenu,andthenselectingthefile
name.
Savingfiles
SMART Notebook15.xsoftwareopensandsavesyourfilesin.notebookformat,whichisalsothe
defaultfileformatforSMART Notebook9.5,9.7,10and11software.
NOTE
ThedefaultfileformatforSMART Notebook8,9.0and9.1softwareis.xbk.However,the.xbk
formatdoesn’tsupportsomeoftheobjectsandpropertiesavailableinthisversionof
SMART Notebooksoftware.
Tosaveanewfile
1.
PressSave
.
TheSaveAsdialogboxappears.
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2. Browsetowhereyouwanttosavethenewfile.
3. TypeanameforthefileintheFilenamebox.
4. PressSave.
Tosaveanexistingfile
PressSave
.
Tosaveanexistingfilewithanewnameorlocation
1. SelectFile>SaveAs.
TheSaveAsdialogboxappears.
2. Browsetowhereyouwanttosavethenewfile.
3. TypeanameforthefileintheFilenamebox.
4. PressSave.
Exportingfiles
Youcanexportyour.notebookfilestothefollowingformats:
l
Webpages
l
Pictureformats
o
BMP
o
GIF
o
JPEG
o
PNG
l
PowerPoint®
l
PDF
l
InteractiveWhiteboardCommonFileFormat(CFF)
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NOTES
l
SMART Notebooksoftwaredoesn’tincludeattachmentswhenyouexportfilesaspicture
files.Toincludeattachments,youmustexportyourfileaseitherwebpagesorPDF
(Adobe® Reader®6.0orlater).
l
SMART Notebooksoftwaredoesn’texportfilesthatyouattachtoyour.notebookfileas
shortcuts.Ifyouwanttoincludeanattachment,attachacopyofthefile(seeAttachingfiles
andwebpagesonpage 103).
l
SMART Notebooksoftwaredoesn’texportsomegradient,patternandimageeffects.
Theseeffectsmightappearasasolidfillorappearincorrectlyintheexportedfile.
YoucanalsosetSMART Notebooksoftwaretosavea.notebookfileinoneoftheaboveformats
automaticallywhenyoudisplayadifferentpageorafteraspecifiedperiodoftime(seeSaving
filesautomaticallyonpage 21).
Toexportafileaswebpages
1. SelectFile>ExportAs>WebPage.
TheSaveAsdialogboxappears.
2. Browsetowhereyouwanttoexportthefile.
3. TypeanameforthefileintheFilenamebox.
4. PressSave.
Toexportafileaspicturefiles
1. SelectFile>ExportAs>ImageFiles.
TheSaveAsdialogboxappears.
2. Selectafolderwhereyouwanttoexportthefiles.
3. SelectapictureformatintheImageTypedrop-downlist.
4. SelectapicturesizeintheSizedrop-downlist.
5. PressOK.
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ToexportafileasaPowerPointfile
1. SelectFile>ExportAs>PowerPoint.
TheSaveAsdialogboxappears.
2. Browsetowhereyouwanttoexportthefile.
3. TypeanameforthefileintheFilenamebox.
4. SelectPowerPoint2007Files(*.pptx)orPowerPointFiles(*.ppt)intheSaveattype
drop-downlist.
5. PressSave.
NOTE
YoucanalsoimportPowerPointfiles(seeImportingPowerPointfilesonpage 97).
ToexportafileasaPDFfile
1. SelectFile>ExportAs>PDF.
TheExportPDFdialogboxappears.
2. PressThumbnails,HandoutsorFullPage.
3. Optionally,typeheadertextintheHeaderbox,footertextintheFooterboxandthecurrent
dateintheDatebox.
4. Optionally,selecttheShowpagenumberscheckboxtoshowapagenumberoneachpage.
5. IfyoupressedThumbnailsorHandoutsinstep2,selectathumbnailsizeintheThumbnail
sizedrop-downlistand,optionally,selectthePageborderscheckboxtoshowaborder
aroundeachthumbnailandtheThumbnailtitlescheckboxtoshowtitlesundereach
thumbnail.
6. SelectAlltoincludeallpages.
OR
SelectPagestoincludeselectpages,andthentypethepagenumbersinthebox.Separate
individualpagenumberswithcommasandseparatepagerangeswithahyphen(forexample,
1,2,4-7).
7. PressSave.
TheSaveasPDFFiledialogboxappears.
8. Browsetowhereyouwanttoexportthefile.
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9. TypeanameforthefileintheFilenamebox.
10. PressSave.
ToexportafileasaCFFfile
1. SelectFile>ExportAs>CFF.
TheSaveAsdialogboxappears.
2. Browsetowhereyouwanttoexportthefile.
3. TypeanameforthefileintheFilenamebox.
4. PressSave.
NOTE
YoucanalsoimportCFFfiles(seeImportingfilesfromotherinteractivewhiteboard
programsonpage 97).
Printingfiles
Youcanprintallpagesorselectpagesina.notebookfile.Youcanprintthepagesasthumbnails,
handoutsorfullpages.
Toprintafile
1. SelectFile>Print.
ThePrintdialogboxappears.
2. PressThumbnails,HandoutsorFullPage.
3. Optionally,typeheadertextintheHeaderbox,footertextintheFooterboxandthecurrent
dateintheDatebox.
4. Optionally,selecttheShowpagenumberscheckboxtoshowapagenumberoneachpage.
5. IfyoupressedThumbnailsorHandoutsinstep2,selectathumbnailsizeintheThumbnail
sizedrop-downlistand,optionally,selectthePageborderscheckboxtoshowaborder
aroundeachthumbnailandtheThumbnailtitlescheckboxtoshowtitlesundereach
thumbnail.
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CHAPTER2
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6. SelectAlltoincludeallpages.
OR
SelectPagestoincludeselectpages,andthentypethepagenumbersinthebox.Separate
individualpagenumberswithcommasandseparatepagerangeswithahyphen(forexample,
1,2,4-7).
7. PressthePrinterSetuptab.
8. Specifyotherprintsettings,includingtheprinternameandthenumberofcopies.
9. PressPrint.
Savingfilesautomatically
Youcanmanuallysaveyour.notebookfilesatanytime(seeSavingfilesonpage 16)andexport
themtoavarietyofformats(seeExportingfilesonpage 17).YoucanalsosetSMART Notebook
softwaretosaveyourfileautomaticallywhenyoudisplayadifferentpageorafteraspecified
periodoftime.
NOTES
l
SMART Notebooksoftwaredoesn’tincludeattachmentswhenyouexportfilesaspicture
files.Toincludeattachments,youmustexportyourfileaseitherwebpagesorPDF(Adobe
Reader6.0orlater).
l
SMART Notebooksoftwaredoesn’texportfilesthatyouattachtoyour.notebookfileas
shortcuts.Ifyouwanttoincludeanattachment,attachacopyofthefile(seeAttachingfiles
andwebpagesonpage 103).
l
SMART Notebooksoftwaredoesn’texportsomegradient,patternandimageeffects.
Theseeffectsmightappearasasolidfillorappearincorrectlyintheexportedfile.
Tosaveafileautomatically
1. SelectFile>TimedSaves.
TheTimedSaveWizardappears.
2. SelectEverytimeImovetoadifferentpagetosaveyourfileautomaticallyeverytimeyou
selectadifferentpage.
OR
Select1minute,5minutes,15minutesor30minutestosaveyourfileautomaticallyaftera
specifiedperiodoftime.
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3. PressNext.
4. SelectNotebookDocument.
5. PressNext.
TheSaveAsdialogboxappears.
6. Browsetowhereyouwanttosavethenewfile.
7. TypeanameforthefileintheFilenamebox.SMART Notebooksoftwareautomaticallysaves
thefilewiththe.notebookfileextension.
8. PressSave.
Tosaveafileautomaticallyaswebpages
1. SelectFile>TimedSaves.
TheTimedSaveWizardappears.
2. SelectEverytimeImovetoadifferentpagetoexportyourfileautomaticallywhenyou
displayadifferentpage.
OR
Select1minute,5minutes,15minutesor30minutestoexportyourfileautomaticallyaftera
specifiedperiodoftime.
3. PressNext.
4. SelectWebPage(HTML).
5. PressNext.
TheSaveAsdialogboxappears.
6. Browsetowhereyouwanttoexportthefile.
7. TypeanameforthefileintheFilenamebox.
8. PressSave.
TosaveafileautomaticallyasPDFfiles
1. SelectFile>TimedSaves.
TheTimedSaveWizardappears.
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2. SelectEverytimeImovetoadifferentpagetoexportyourfileautomaticallywhenyou
displayadifferentpage.
OR
Select1minute,5minutes,15minutesor30minutestoexportyourfileautomaticallyaftera
specifiedperiodoftime.
3. PressNext.
4. SelectPDF.
OR
SelectTimeStampedPDFs,ifyouwanttheexportedfiles’namestoincludethetimeofthe
export.
5. PressNext.
TheSaveAsdialogboxappears.
6. Browsetowhereyouwanttoexportthefile.
7. TypeanameforthefileintheFilenamebox.
8. PressSave.
Tosaveafileautomaticallyaspicturefiles
1. SelectFile>TimedSaves.
TheTimedSaveWizardappears.
2. SelectEverytimeImovetoadifferentpagetoexportyourfileautomaticallywhenyou
displayadifferentpage.
OR
Select1minute,5minutes,15minutesor30minutestoexportyourfileautomaticallyaftera
specifiedperiodoftime.
3. PressNext.
4. SelectImageFiles.
5. PressNext.
6. PressBrowse,browsetowhereyouwanttoexportthefiles,andthenpressOpen.
7. SelectthepictureformatintheImageTypedrop-downlist.
8. SelectthepicturesizeintheSizedrop-downlist.
9. PressOK.
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TosaveafileautomaticallyasaPowerPointfile
1. SelectFile>TimedSaves.
TheTimedSaveWizardappears.
2. SelectEverytimeImovetoadifferentpagetoexportyourfileautomaticallywhenyou
displayadifferentpage.
OR
Select1minute,5minutes,15minutesor30minutestoexportyourfileautomaticallyaftera
specifiedperiodoftime.
3. PressNext.
4. SelectPowerPoint.
5. PressNext.
TheSaveAsdialogboxappears.
6. Browsetowhereyouwanttoexportthefile.
7. TypeanameforthefileintheFilenamebox.
8. PressSave.
Tocancelautomaticfilesaving
1. SelectFile>TimedSaves.
TheTimedSaveWizardappears.
2. SelectDonotsavethedocumentautomatically.
3. PressNext.
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