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4
Create PDF Files
Nuance
®
PDF Create! 5 lets you create PDF files from a wide
range of file types. The Print dialog box in your print-capable
applications will offer a printer named ScanSoft PDF Create!
The PDF Create!
Assistant lets you compile a list of files generated by
different applications. You can also create PDFs from XPS files.
Each file can be converted to a separate PDF file, or they can be
combined, overlaid or packaged into a single file. When working in
Microsoft
®
Word
TM
, Excel
®
, PowerPoint or Outlook you can call on the
program to create a PDF file directly from your current document. When
converting from Microsoft Word, hyperlinks and comments can be
transferred and you can set bookmarks to be generated from the
structure of the Word document. Files can be protected by passwords
and can include watermarks.
Edit PDF Files
Nuance PDF Converter Professional gives you extensive control
over your PDF files through an easy-to-use browsing and
reading interface. You can edit pages and documents, annotate
and review them, adjust document security, sign your documents and
more. PDF documents can be compiled from different sources and pages
can be rearranged. The program delivers a powerful document
management system: use it to create archives from related documents to
index and search them later. Alternatively, in the Enterprise edition, you
can access different document management systems through the
application: use them to store or archive your PDF documents.
Export PDF Files
The Nuance
®
PDF Converter 5 lets you unlock PDF and XPS
files to edit them as Microsoft
®
Word
TM
, Microsoft
®
Excel
®
,
Microsoft
®
PowerPoint
®
, Corel
®
WordPerfect
TM
, and generic
RTF files. It also lets you open PDF files directly from these applications,
edit them and save them in the appropriate file type. It converts PDF files
up to and including version 1.7. The program offers four types of
conversions: standard documents, legal documents, forms and
spreadsheets.
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5
Installation and Activation
PDF Converter Professional 5 detects previous versions and components
and prompts for your confirmation to remove them. You should have
administrator rights on the computer to install and activate the program.
You need web access for activation.
1. Insert the CD-ROM in your CD-ROM drive
The installation program will start automatically. If it does not, locate
your CD-ROM drive in Microsoft® Windows® Explorer and
double-click the converter's AutoRun.exe file. Select a language for
installation. The InstallShield
®
Wizard will appear.
(If you have downloaded the program from the Nuance web site,
double-click its AutoRun.exe file.)
2. License and Serial Number
You must accept the license agreement in order to proceed. You must
enter a serial number. You will find this on the CD sleeve or on the
Nuance web site at the download location. Serial numbers never include
the letter “O”, always use zero.
Be sure to keep the serial number in a safe place; it is fully checked only
during product activation and is also needed for any re-installations.
3. Location and Setup Type
The installer offers a default location for the program. Accept it or define
a different one. Select Complete or Custom Setup. Choose Custom to
accept or decline installation of the PDF unlocking component. Choose
Custom also to enable or disable the integration of PDF Converter and
PDF Create! in other programs. By default, all the programs offered in the
PDF Converter Professional Integration panels of the InstallShield
Wizard will be enabled. (You can change integration settings later by
choosing the program under Add or Remove Programs in the Control
Panel and clicking Change and then Repair.)
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6
4. Click Finish
Registration runs at the end of installation. Select Register Online to
establish a connection to the Nuance web site. We provide an easy
electronic form that can be completed in a few moments. When the form
is filled, click Submit. If you decide not to register or to be reminded
later, you can go to
http://www.nuance.com
to register online any time
later. Click on Support and from the main support screen choose
Register in the left-hand column. For a statement on the use of your
registration data, please see Nuance's Privacy Policy.
5. Activate
You will be invited to activate the product at the end of installation.
Please ensure that web access is available. Provided your serial number is
found at its storage location and has been correctly entered, no user
interaction is required and no personal information is transmitted. If you
do not activate the product at installation time, you will be invited to do
this each time you invoke the program. PDF Converter Professional
creates PDF files with a trial watermark on each page if you use it
without activation. If you ignore the first five activation prompts, you must
activate products separately and manually - a much more time-consuming process.
You will be allowed to re-install the program a reasonable number of
times without having re-activation problems, because un-installation
includes a de-activation step. The serial number is needed for re-
installation and web access is needed for de-activation and re-activation.
For registration and activation troubleshooting see the Nuance
Knowledge Base at http://knowledgebase.nuance.com/
.
Note: Keep the serial number of earlier versions, to retain the option of installing
them on a different computer.
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7
How to Get Help
This printed Quick Reference Guide accompanies the Nuance PDF
Professional when it is supplied on a CD. This guide is also available in a
PDF file on the CD and after installation in the program folder. It can
also be accessed from the About panel. When the program is delivered
electronically, this PDF document should be consulted. It is available at
the download site.
Nuance PDF Converter Professional has a comprehensive HTML online
Help system. Use the Help Menu to open it at its Introduction.
Press F1 to open Help: typically at the topic describing the
currently open panel. Some dialog boxes have Help buttons.
A Release Notes file with latest information is available on the CD and in
the program folder. The Nuance web site offers program information,
with a regularly updated knowledge base and user forums.
Note: System requirements are presented on the product box and in online Help.
Starting the Program
Choose Nuance PDF Professional 5 from the Windows Start Menu. This
offers the following items:
Choose this to convert PDF files to
freely editable documents.
Choose this to start the main
program and edit PDF files.
Choose this to create PDF files from
one or more source files.
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8
Create PDF Files
Create PDFs from PDF Professional
Click the New PDF button
in the Main toolbar of PDF Professional,
or select New PDF from the File menu. See the picture below. You can
create a blank PDF or choose From File... to select one or more files from
an Open dialog box, even if they were created in different applications.
The next three commands lead to the PDF Create Assistant giving you
full control over the creation process. You can also drag-and-drop files
created in a print-capable application onto the PDF Converter
Professional workspace. In this case the behavior is the same as when
choosing From File... .
Multiple selection is possible, one PDF
is created for each file using the
existing settings from the ScanSoft
PDF Create! Properties dialog box
that you can access from File/Print.
These commands work through the
Create Assistant where settings are
made through profiles.
This makes one PDF file from the
active clipboard contents.
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9
Create PDFs from Print dialogs
The Print dialog box appearing in your print-capable applications will
include a PDF Create! printer. Load a file you want to make a PDF from,
then select File/Print. Select ScanSoft PDF Create! as the name of your
printer. Specify a page range and other settings as desired. One PDF file
is created; the number of copies value is ignored. Click Properties to
check or change PDF Create! settings. Click OK to start the creation. By
default the Save As dialog appears, but you can give automated saving
instructions under Properties/PDF Settings.
Use the PDF Create Assistant
The Assistant is called from the Windows Start menu. It lets you
compile a list of files to be converted. These files may have been created
in different applications. Choose to combine the files in the given order
to create a single PDF file or have each file converted separately. You can
package a set of files into a single PDF. Files can also be overlaid for the
conversion. The Assistant lets you use profiles to control the PDF
creation. Profiles contain a group of settings designed for a particular
outcome. The program includes seven profiles; you can create more for
your own needs. Online help explains how to do this.
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10
* other assembly instructions are:
•
Combine files into a single PDF (in the listed order)
•
Overlay files (with overlay options)
•
Package files as PDFs inside a container PDF (with packaging
options)
Change profile
settings
Remove all files
from the list
Remove selected
files from the list
Move selected files
up or down
Drag and drop input files onto this
area, or use the Add button
Assembly
instruction*
Select a profile
This displays current
saving settings
Click to start
PDF creation
Click to change
saving settings
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