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Table of Contents

Table of Contents ................................................................................................................................... 2

The Need for an Alternative PDF Solution ............................................................................................ 3

The Business Case for Foxit

PhantomPDF™

..................................................................................... 3

Create, Collaborate, Edit, and Secure PDF Documents with Foxit PhantomPDF ................................ 4

PhantomPDF Standard

............................................................................................................................................................ 4

PhantomPDF Business

............................................................................................................................................................ 4

Creating PDF Documents ...................................................................................................................... 5

From Other File Formats

.......................................................................................................................................................... 5

From Scanning Hardcopy Documents

................................................................................................................................... 6

Navigating easily using Ribbon-based toolbar ...................................................................................... 7

Organizing PDF Documents .................................................................................................................. 7

Annotating PDF Documents to Collaborate With Others ...................................................................... 8

Editing PDF Documents ......................................................................................................................... 9

General Editing

.......................................................................................................................................................................... 9

Advanced Editing

.................................................................................................................................................................... 11

Securing PDF Documents ................................................................................................................... 12

Signing PDF Documents ...................................................................................................................... 13

Sharing PDF Content with other Applications ..................................................................................... 14

PDF Forms ........................................................................................................................................... 15

Form Filling

.............................................................................................................................................................................. 15

Form Design

............................................................................................................................................................................. 15

Searching and Reading PDF Portfolios ............................................................................................... 16

Integrating with Evernote ..................................................................................................................... 16

Bundling with Desktop PDF index ....................................................................................................... 17

Support When You Need It .................................................................................................................. 17

Summary .............................................................................................................................................. 18

Contact Us ........................................................................................................................................... 19

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The Need for an Alternative PDF Solution

We all need to create professional looking PDF documents and forms for tasks such as document

sharing, implementing workgroup collaboration, designing company forms, producing company

collateral, finalizing agreements, applying digital signatures, converting hardcopy documents to

softcopy, and document archiving. A complete PDF solution for enterprises and governmental

organizations consists of economical solutions for:

1) Enterprise PDF Reading

2) PDF document creation, collaboration, editing, and security

3) Search and index for easy PDF document search and retrieval

4) Digital Rights Management (DRM) and/or Information Rights Management (IRM) for

protecting networked PDF documents

5) 24/7 worldwide telephone and email support

This white paper will focus on item (2) above

–

a solution to create, collaborate, edit, and secure

PDF documents. To understand more details of the other components of a complete enterprise PDF

solution, please refer to links below:



Enterprise PDF Reader



Get Better PDF Search Results



PDF Security Suite

The Business Case for Foxit

PhantomPDF

™

PDF has become the overwhelming file format of choice since it is a robust and open standard for

document display and it works with just about any application, hardware device, and operating

system.

Whether you’re posting a document

on the Internet or storing important company

documents in an archive, PDF has become a mission critical technology for most organizations.

As a result, the growth in the number of PDF documents has exploded. According to Google, PDF is

the most popular file format on the Web after HTML

(http://www.google.com/help/faq_filetypes.html)

Therefore, the growth in the number of users who need to create, collaborate, edit and secure PDF

documents has exploded as well. It

’

s no longer the need of just a few, many enterprise employees

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require PDF capabilities. Therefore, paying $299 to $449 for Adobe Acrobat

just isn’t economically

feasible.

Instead, get all the features you need (and more) at an affordable price. PhantomPDF is ISO 32000-

1 / PDF 1.7 standard compliant and works with all your existing PDF documents and forms so

migrating over is easy and it will cost far less than the list price to upgrade to the next version for

Adobe Acrobat.

Create, Collaborate, Edit, and Secure PDF Documents with Foxit

PhantomPDF

Award winning Foxit

PhantomPDF™ provides the right features at the right price, allowing you to

produce great looking PDF document and forms quickly, affordably, and securely. Foxit

PhantomPDF is the perfect solution for small and medium sized businesses and large enterprises.

Customers choose Foxit products since they are fast, affordable, secure, and easy to deploy. With

over 150 million users, award winning Foxit PDF solutions have been chosen by over 95,000

customers in over 190 countries.

Foxit PhantomPDF is available in two versions to fit the diverse use cases that different users

require.

PhantomPDF Standard

PhantomPDF Standard provides PDF capabilities such as editing capabilities to change text; add

headers, footers, page numbers, images and video; add and delete pages; design forms; and more.

OCR support allows users to convert scanned or image-based content into selectable and

searchable text. Users can export PDF to Microsoft Office

, text, RTF, HTML, and popular image

formats. Comprehensive security features can safeguard documents through the use of password

encryption, certificate encryption, and digital signatures.

PhantomPDF Business

PhantomPDF Business expands upon the capabilities of PhantomPDF Standard by providing

advanced editing and enhanced security features. Users can extend the usage control benefits of

Microsoft Active Directory

Rights Management Service to PDF documents to allow the author to

control the document features within each PDF, like which users can view, print, copy, and edit the

document. Redaction allows users to permanently remove (redact) visible text and images from PDF

documents. Bates Numbering is supported for identification and protection purposes. Advanced

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editing capabilities allow users to edit images, objects, and scanned documents; change page layout

properties; add shading to objects; convert text to path; and edit .ai files, and more.

Creating PDF Documents

There are two common ways for users to create PDF documents:

1) Convert PDF from other file formats.

2) Convert hardcopy documents to PDF through the use of a scanner.

From Other File Formats

When users have the document softcopy source file, it is very easy to use PhantomPDF to convert

the file into PDF. Common ways to accomplish this include:

1) In almost any word processing application, uses can convert the document into PDF by

using the PhantomPDF printer driver. When using the application

’s printing function, instead

of choosing an available printer, users can choose the Foxit PhantomPDF Printer. After

hitting the print button after choosing the PhantomPDF print driver, the document will be

converted into a PDF document.

2) Open the file in PhantomPDF and it will automatically convert the file into PDF.

3) Drag and drop the file onto PhantomPDF and it will automatically convert the file into PDF.

4) For Microsoft Office users, select the Foxit PDF tab in the menu bar and you can convert the

file to PDF or covert the file to PDF and email it in one simple step; it maintains all inherit

links in the Word document when it is converted to PDF, including Bookmarks.

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From Scanning Hardcopy Documents

For many documents, the softcopy may not be available

–

the document is old and the softcopy has

been long lost or only the hardcopy was available. Even without the softcopy, users can still produce

PDF documents through the use of a scanner. With PhantomPDF, you can control the scanning

process to develop new editable PDF documents from scanned images or append existing PDF

documents with scanned images.

After you develop the PDF document from a scanner, the document’s

pages will be scanned images.

This means users cannot select text to cut and paste or perform other functions. Users also cannot

search for words in the image. However, PhantomPDF Standard and Business comes with Optical

Character Recognition (OCR) software which will identify text in the scanned image and generate a

layer behind the image which will allow users to select and search for text within the scanned

document. After running the OCR tool on a scanned document, the user can also edit the text in the

document. PhantomPDF Business also provides high compression of scanned documents - greater

compression means smaller file sizes, which takes up less storage and will be easier to distribute

electronically.

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Navigating easily using Ribbon-based toolbar

Foxit PhantomPDF has an extremely user-friendly interface with a ribbon-based toolbar based on

Microsoft

Office

2013 (Office 15) design. This new user interface toolbar provides Foxit

PhantomPDF users with a familiar user experience.

Organizing PDF Documents

After creating a PDF document, users can now manipulate pages of the document to organize it in

the way that they want. PhantomPDF offers an array of organization features such as:



Drag and Drop Pages across multiple Documents - PhantomPDF 6.0 allows users to utilize

the page panel to drag and drop pages from one PDF document to other PDF documents

quickly and easily. These pages can be moved from documents displayed in multiple tabs

within one PhantomPDF instance or across documents displayed in multiple PhantomPDF

instances.



Compare PDF files

–

finds the differences between two PDF files so users can understand

changes quickly and easily.



Insert and delete pages.



Extract pages

–

reusing selected pages of one PDF in a different PDF. Extracted pages

contain not only the content but also all form fields, comments, and links associated with the

original page content.



Replace pages

–

replace a page with content from another PDF file.



Swap and move pages

–

change the order of the pages in a PDF document.



Duplicate pages

–

make a copy of a page.



Split document

–

divide the content of a PDF document into multiple PDF documents



Crop pages

–

to adjust the visible page area. This can help you create consistency within a

PDF composed of pages of different sizes.



Rotate pages

–

rotate pages to do things like change portrait to landscape or to correct

pages put upside down in a scanner.



Flatten pages

–

to reduce multiple layers of a document into a single layer. Multiple layers

can result from many things like adding drawing and annotations. Flattening takes these

annotations and makes them part of the original content.



PhantomPDF provides integration with SharePoint, allowing users seamlessly checkout and

check-in PDF files located on SharePoint servers.

Annotating PDF Documents to Collaborate With Others

Annotating (also called commenting) capabilities are very powerful in PhantomPDF. These features

allow authors and reviewers to collaborate with each other to optimize the effectiveness of the

documents they produce. PhantomPDF allows annotation on any type of content, including images.

For example, users can create images of website content with the Windows Snipping tool, import

them into PDF, and then easily provide feedback to the author of the content

–

try doing that with a

word processor. There are various annotation tools with different functions for you to choose:

Typewriter Tools, Markup Tools, Drawing Markup Tools, Measure Tools, Stamp Tools, and Notes

Tools.



Comments Management allows users to easily control the annotations provided and

received. Users can export, import, summarize, hide all, and show all their annotations.



Notes

tools allows users to include “yellow post

-it

” like comments on PDF documents



Text Markup tools indicate where text should be edited or noticed. Text Markups do not

change the actual text in the PDF. Instead, they indicate which text should be deleted,

inserted, highlighted or underlined. Text Markup tools include Highlight Tool, Underline Tool,

Strikeout Tool, Squiggly Tool, Replace Tool, and Insert Tool.



Drawing tools allows you to mark up a document with arrows, lines, squares, rectangles,

circles, ellipses, polygons, polygon lines, clouds, etc. It is quite useful when you have to

make some shapes to mark text or images.



Typewriter tools

allow users to add comments anywhere on a PDF, which doesn’t appear as

annotations. The tools include the typewriter, textbox, and callout tools. The typewriter tool

is useful to fill in non-fillable forms. The callout tool boxes are especially useful when you

want to single out (but not obscure) a particular area of a document. PhantomPDF also

provides a spell checker for typewriter and notes annotations.



Stamp tools enable users to stamp content and watermarks into a PDF document. Foxit

PhantomPDF supports image stamps with various image formats (JPEG, GIF, BMP, WMF,

etc.) and PDF file stamps. You can either create dynamic stamps which can obtain

information from your system including name, date and time, or import existing dynamic

stamps. Stamping PDF files is a very useful feature especially when you need to provide

reader with the document's status or sensitivity.



Measure tools enable users to measure distances and areas of objects in PDF documents.

The measure tools are especially useful when you need to know the distances or areas

associated with objects in a form or computer-aided design (CAD) drawing or when you want

to measure certain areas of a document before sending to a professional printer

Editing PDF Documents

PhantomPDF provides users the capability to edit documents. Editing differs from

comments/annotations since comments/annotations allow users to add to an existing PDF file.

Editing allows users to change to contents of the original PDF document. PhantomPDF support two

types of PDF editing

–

general editing and advanced editing.

General Editing

PhantomPDF provides full-functioned PDF editing capabilities so users can edit PDF documents

quickly, easily, and effectively. General editing features include:



Editing Paragraph

Edit capabilities similar to that of word processing software.

PhantomPDF automatically identifies text boxes and allows users to paragraph edit within

that text box. Paragraph editing capabilities include:



Automatic reflow and reformat of text in the text box as you edit it.



Edit the font of PDF text by changing type, style, size, color, and effect. Align text left,

center, or right, while choosing from multiple line spacing options.



Choose to color change the edited text, making it easy for others to review and approve

changes.



Underline misspelled words within the chosen text box.



Align objects on the left, middle, or center. Distribute objects horizontally or vertically.

Rotate, flip, or shear objects.



Editing Image and Object - Perform image and object editing in fine detail. Modify color,

width, size and other graphic and image properties.



Editing Scanned Document - Edit the contents of a PDF document that you scanned in to a

PDF after running the OCR. In PhantomPDF 6.0, users can OCR scanned documents and

chose Editable Text mode. Editable Text mode will allow the resulting OCRed file to be

edited using paragraph editing.



Adding images and multimedia to PDF documents makes them more interactive.

PhantomPDF allows the users to insert multimedia files in the PDF. Multimedia includes

sound, music and video clips.



Adding headers and footers, watermarks, and background with text and images to make

your PDFs look more professional. This also helps you to easily view, navigate watermark

and place marks on documents.



Adding Bates Numbers, which are used in the legal, medical, and business fields to place

identifying numbers and date/time-marks on images and documents. These numbers may be

solely numeric or may contain a combination of letters and numbers. It is a unique serial

number attached to every page of a document collected and is also a method of indexing

legal documents for easy identification and retrieval.



Editing page transition in full screen mode provides a mechanism for users to determine

how they want the pages to be turned in full screen mode. This is similar to the transition

feature in Microsoft PowerPoint

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