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Sanderson, 2011
Writing a Great 
(and simple)
Assessment Report
Rebecca A. Sanderson
Director 
Student Affairs Research and 
Evaluation
April, 2011
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What you said . . . 
Learn aspects of preparing the plan and what to 
keep in mind when writing the report and what 
information is useful
Report formatting and structure
Help others with their report once their data 
analysis is done
Ability to write a clear, concise report for several 
different audiences
Pull together our activities and thinking into one 
coherent plan that addresses what we want and 
is easily explained to others outside our unit
Sanderson, 2011
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More of what you said . . .
Improve our assessment report so it reflects 
accurately and completely the findings from our 
various information collection systems
Learn how to write-up what I learned in the first 
workshop
How do I fit all that we do into a grand but 
tractable plan?
Gain a better understanding of assessment and 
how to incorporate it into my work
Sanderson, 2011
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Sanderson, 2011
The “Perfect” Report
aesthetically pleasing, 
clearly written, 
based on perfect statistical 
analyses, 
contains appropriate tables and 
graphs, 
provides incisive and correct 
interpretations of findings, and 
includes wise and feasible 
recommendations and actions to 
take.
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A Great Report is often in 
the eye of the beholder . . .
Sanderson, 2011
Know your audience
Know your data
Write clearly and simply
Get feedback
If Format available
follow it
Consider that you may need multiple report 
formats after the first one (PowerPoint, 
executive summary, newsletter, etc.)
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The “NSSE”
Report 1
written, long, comprehensive
Report 2
oral, PowerPoint
3 slides 
(~8 minutes)
Report 3
oral, PowerPoint
27 slides 
(~1 hr)
Report 4
oral, PowerPoint
24 slides 
(~1 hr)
Report 5
written newsletter
3 columns
Report 6
written newsletter
2 pages
Report 7
written
focused on special analysis
Report 8
written
focused on special analysis
Report . . . Likely on short versions of 7 & 8
Sanderson, 2011
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Great and Simple
Clearly written
Follows format, if available
Gives enough detail for reader to understand what 
was done, what was discovered and what is next
Defines terms that reader may not know
Writes out all abbreviations: AAC, UCSEE, SARE, 
EM, CTL, ASC, SAAC, etc.
Written in sections with headings
Serves as the basis for other kinds of reports 
(PowerPoint, newsletters, etc.)
Clearly closes the assessment loop
Sanderson, 2011
Sanderson, 2011
Purposes of Assessment 
Reports
Historical Record
Support  for planning and decision-
making for improvements
Public relations
Information dissemination
Document your contributions to the 
learning environment
To see how your efforts mattered
Student Affairs Assessment 
Report Format
Unit Information
Statement of Mission
Goal 1
Outcome 1.1
Methodology 1.1
Results 1.1
Decisions/Recommendations 1.1
Outcome 1.2
Methodology 1.2
Results 1.2
Decisions/Recommendations 1.2
Sanderson, 2011
Name of Department
Department Head
Assessment Contact
Phone, Email
Dates Report Includes (FY 2010)
Continue with Goal 
2,  Goal 3, etc. in 
same manner
Telling Your Assessment Story
Mission and goals
sets the context
Outcomes
what you want to have happen as a 
result of your efforts
Methodology
way you are going to gather 
information to see how well outcomes were 
achieved
Results
what you discovered and its meaning
Discussion/Summary/Actions Taken
Follow-up
when will you see if your actions 
made a difference
Sanderson, 2006
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