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Results
What did you find out?
What does the data tell you?
Description of results
For survey results (the return rate)
Description of participants including number
Type of data collected
Survey, interview, focus group, etc.
Qualitative or quantitative
Description of data analysis and interpretation
For many this is the heart of the report
Sanderson, 2006
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Sanderson, 2011
Information
Themes
Scores
Ratings
Turning Data into Information
(Analysis)
Observations
Categories
Levels
Data Points
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Results
Report what you discovered
Including things that went 
wrong
Summarize the data
Visuals are good
Know your audience
Sanderson, 2011
Means
N
Q1
Q2
Pre
203
3.2
2.2
Post
210
3.9
2.7
0.0
1.0
2.0
3.0
4.0
q1
q2
q3
Pre
Post
1=Never, 2=Sometimes, 3=Quite a bit, 4=Always
Response Rate:  12% Pre
ResponseRate: 42% Post
t
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Results
STATISTICS
Fancy not always needed
Summarize your data
Means
Frequency Distributions
Percentages
Graphs
Divide the results into sections
May want to put extensive tables or graphs in 
appendices so that flow of reading is not interrupted
Sanderson, 2011
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Discussion/Summary/Actions/
Recommendations
Summarize and Discuss 
your thinking about what 
you learned
Share with others
Determine actions to take
Make recommendations
Take action
Set timeline for when to 
look at this again
Sanderson, 2011
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Sanderson, 2011
Choices
1.
Report format
If format available
use it.  AND may need other forms of 
report:  Written, oral, PowerPoint, newsletter, memo, 
formal or combinations?
2.
Decide how to depict data and information.
Type depends a lot on the data
Can do narratives, tables, figures (charts), combinations
3.
Produce the report
Perform data analysis and interpretation of data
Prepare charts, tables, exhibits, appendices
Determine binding, cover style, paper
Prepare visual aids, handouts
Electronic reports best converted to PDF format
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Sanderson, 2006
Choices
4.
Disseminate report
Who should receive it and in what format?
Does a memo need to be attached?
How should it be disseminated?  Web page, campus 
mail, at a meeting or event
Most frustrating aspect of assessment
-Seeing work go unused-
Is it understandable to the audience
Is it data or information
there is a difference (data 
is just data
information is data set in a context)
Is the report timely
if not it will not be used
Sanderson, 2006
“Cone of Experience”
People generally remember:
10% of what we read
20% of what we hear
30% of what we see
50% of what we see and hear
70% of what we discuss with others
80% of what we experience personally
95% of what we teach someone else
Dale, 1969 as reported in Bers & Seybert, (1999) Effective Reporting, p. 12
Sanderson, 2006
Final Thoughts
Get feedback on your reports
Different audiences will want to see different 
things
You are the only one that knows the entire 
picture
Sometimes small sub-reports can be more 
effective than long ones
Pictures are worth a thousand words 
The report is the key to making data-driven 
decisions
it is the show and tell of the 
assessment project
Sanderson, 2011
Questions
Comments
Thoughts
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