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Simplicity: Use Details Wisely
• Specific details are desirable, but be careful 
to balance detail with audience needs for 
clarity—significance is more important.
Ex. 1: The average house in the area has a 
radon level of 0.4 picocuries per litre.
Ex. 2: The average house in the area has a 
radon level of 0.4 picocuries per litre, which 
is considered low by the EPA [Lafavore, 
1987]. Levels between 20 and 200 picocuries 
per liter are considered high, and levels 
above 200 picocuries per liter are considered 
dangerous. For reference, the average radon 
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Simplicity: Use Details Wisely
• Many engineers want to provide as 
much specific detail as possible, but this 
can come at the expense of readers 
understandingand their main point
Ex. 1: The number of particular hydrocarbon combinations 
in our study is enormous. For example, the number of 
possible C
20
H
42 
is 366,319 and the number of C
40
H
82 
is 
62,491,178,805,831. 
Ex. 2: The number of hydrocarbon combinations in 
our study is enormous. For example, the number of 
possible C
40
H
82 
is over 60 trillion.
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Language: Needless Complexity
Category
Example
Substitute
nouns
utilization
functionality
use
feature
verbs
facilitate
finalize
cause
end
adjectives
aforementioned
individualized
mentioned
individual
adverbs
firstly, secondly, 
heretofore
first, second
previous
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Language: Abstraction
• Avoid too many abstract nouns
Ex. 1: The existing nature of Mount St. 
Helens’volcanic ash spewagewas 
handled through the applied use of 
computer modeling capabilities.
Ex. 2: With Cray computers, we 
modeled how much ash spewed from 
Mount St. Helens.
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Language: Needless Words
(already) existing
never (before)
at(the) present (time)
none(at all)
(basic) fundamentals
now(at this time)
(completely) eliminate
period(of time)
(continue to) remain
(private) industry
currently(being)
(separate) entities
(currently) underway
start(out)
(empty) space
write(out)
had done(previously)
(still) persists
introduced(a new)
mix(together)
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Language: Ambiguity
• Choose words whose meanings are clear
Ex. 1: T cells, rather than B cells, appeared as 
the lymphocytes migrated to the thymus gland.
Ex. 2: T cells, rather than B cells, appeared 
because the lymphocytes migrated to the 
thymus gland.
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Language: Ambiguity
• Order the wordsin your sentences 
carefully
Ex. 1: In low water temperatures and high 
toxicity levels of oil, we tested how well the 
microorganisms survived.
Ex. 2: We tested how well the 
microorganisms survived in low water 
temperatures and high toxicity levels of oil.
Language: Ambiguity
• Do not overuse pronouns—particularly 
“it”and “this”—because it is often difficult 
to identify the antecedent
Ex: Because the receiver presented the 
radiometer with a high-flux environment, it was 
mounted in a silver-plated stainless steel 
container.
Because the receiverpresented theradiometer 
with a high-flux environment, it was mounted in 
a silver-plated stainless steel container.
Language: Weak vs. Strong
• Avoid too many “to be”verbs
“is”“was”“were”“has been”“have been”
• Avoid excess words, which slow 
comprehension of the main point
made arrangements for
arranged
made the decision 
decided
made the measurement of
measured
performed the development of
developed
is working as expected
works as expected
Active Voice: Strong Verbs
• Technical writers want to communicate as 
efficiently as possible, and active voice is 
more straightforwardand is stronger than 
passive voice
Ex 1: The feedthrough was composed of a 
sapphire optical fiber, which was pressed 
against the pyrotechnic that was used to confine 
the charge.
Ex 2: The feedthrough contained a sapphire 
optical fiber, which pressed against the 
pyrotechnic that contained the charge.
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