To select the fields you want exported, ensure the Enabled box is ticked. Along with the
fields you have added to the form, there are fields created by TeleForm. These are Virtual
Fields that store information about the template itself, and not information entered by a
respondent. Values from a Virtual Field will be exported to your export database just like
values from a regular data entry field, as long as the Virtual Field is enabled in the export
order. These can be unselected and thus not exported. To remove the tick from the Enabled
box for multiple fields, select the fields you don’t want exported using the <Ctlr> or <Shift>
key and click on the Enabled box of one of the selected fields.
Where you have a Multiple Choice Field, you will see the Field ID of the overall field along
with the Field IDs you set up for each choice.
Recommendation: Remove the tick from the Enabled box for the overall Field ID, otherwise
your database will contain a field with all the multiple choice options listed in it.
Where you have a Capture Zone, you will see the system variable of the overall Capture
Zone along with the Field IDs you set up.
Recommendation: Export the field within the Capture Zone and not the Capture Zone itself
which would be exported as an empty field.
You will most likely process the returned forms in several batches, rather than in a single
batch. Exporting always appends, i.e. data from each batch of forms will be added to any
data that’s already in the database.
NOTE: If you add or rename any fields after setting up Auto Export, delete the existing Auto
Export and set up a new one. Modifying the existing Auto Export won’t add or change the
field names in the file the data will be exported to.
It is highly recommended that you select Fail commit if export fails as an option. If this is
not selected and there are problems with the data being exported to the specified directory,
the batch will be considered complete (i.e. status in TeleForm Verifier will be “Batch is
complete”) and there is no way of re-committing the batch without re-scanning and re-
verifying the batch. If Fail commit if export fails is selected and there are problems with the
data being exported to the specified directory, the batch will be considered in complete (i.e.
status in TeleForm Verifier will be “Batch ready to be committed”) and once the export path is