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Custom
Lets you add document properties to your document.
Advanced
Lists PDF settings, print dialog presets, and reading options for the document.
In the PDF settings, you can set a base Uniform Resource Locator (URL) for web links in the document. Specifying
a base URL makes it easy for you to manage web links to other websites. If the URL to the other site changes, you can
simply edit the base URL and not have to edit each individual web link that refers to that site. The base URL is not
used if a link contains a complete URL address.
You can also associate a catalog index file (PDX) with the PDF. When the PDF is searched with the Search PDF
window, all of the PDFs that are indexed by the specified PDX file are also searched.
You can include prepress information, such as trapping, for the document. You can define print presets for a
document, which prepopulate the Print dialog box with document-specific values. You can also set reading options
that determine how the PDF is read by a screen reader or other assistive device.
Add a description to Document Properties
You can add keywords to the document properties of a PDF that other people might use in a search utility to locate
the PDF.
1 Choose File > Properties.
2 Click the Description tab, and type the author’s name, subject, and keywords.
3 (Optional) Click Additional Metadata to add other descriptive information, such as copyright information.
Create document properties
You can add custom document properties that store specific types of metadata, such as the version number or
company name, in a PDF. Properties you create appear in the Document Properties dialog box. Properties you create
must have unique names that do not appear in the other tabs in the Document Properties dialog box.
1 Choose File > Properties, and then select Custom.
2 To add a property, type the name and value, and then click Add.
3 To change the properties, do any of the following, and then click OK:
• To edit a property, select it, change the Value, and then click Change.
• To delete a property, select it and click Delete.
To change the name of acustom property, delete the property andcreate a newcustom property withthe name you want.
Edit document metadata
PDF documents created in Acrobat 5.0 or later contain document metadata in XML format. Metadata includes infor
mation about the document and its contents, such as the author’s name, keywords, and copyright information, that
can be used by search utilities. The document metadata contains (but is not limited to) information that also appears
in the Description tab of the Document Properties dialog box. Document metadata can be extended and modified
using third-party products.
The Extensible Metadata Platform (XMP) provides Adobe applications with a common XML framework that
standardizes the creation, processing, and interchange of document metadata across publishing workflows. You can
save and import the document metadata XML source code in XMP format, making it easy to share metadata among
different documents. You can also save document metadata to a metadata template that you can reuse in Acrobat.
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View document metadata
1 Choose File > Properties, and click the Additional Metadata button in the Description tab.
2 Click Advanced to display all the metadata embedded in the document. (Metadata is displayed by schema—that
is, in predefined groups of related information.) Display or hide the information in schemas by clicking the plus or
minus sign (Windows) or arrows (Mac OS) next to the schema name. If a schema doesn’t have a recognized name,
it is listed as Unknown. The XML name space is contained in parentheses after the schema name.
Edit or append document metadata
1 Choose File > Properties, click the Description tab, and then click Additional Metadata.
2 Select Advanced from the list on the left.
3 To edit the metadata, do any of the following, and then click OK.
• To add previously saved information, click Append, select an XMP or FFO file, and click Open.
• To add new information and replace the current metadata with information stored in an XMP file, click Replace,
select a saved XMP or FFO file, and click Open. New properties are added, existing properties that are also
specified in the new file are replaced, and existing properties that are not in the replacement file remain in the
metadata.
• To delete an XML schema, select it and click Delete.
• To append the current metadata with metadata from a template, hold down Ctrl/Command (and choose a
template name from the dialog box menu in the upper right corner.
Note:
You must save a metadata template before you can import metadata from a template.
• To replace the current metadata with a template of metadata, choose a template file (XMP) from the dialog box
menu in the upper right corner.
Save metadata as a template or file
1 Choose File > Properties, click the Description tab, and then click Additional Metadata.
2 Select Advanced from the list on the left.
3 Save the document metadata, and then click OK:
• To save the metadata to an external file, click Save and name the file. The metadata is stored as a file in XMP
format. (To use the saved metadata in another PDF, open the document and use these instructions to replace or
append metadata in the document.)
• To save the metadata as a template, choose Save Metadata Template from the dialog box menu in the upper right
corner, and name the file.
View object data and metadata
You can view the metadata information of certain objects, tags, and images within a PDF. You can edit and export
metadata for Visio objects only.
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Use the Object Data tool to view object grouping and object data.
See also
“Find text in multiple PDFs” on page 371
View object metadata
1 Choose Tools > Advanced Editing > TouchUp Object tool.
2 Select an object, right-click/Control-click the selection, and choose Show Metadata. (If Show Metadata is
unavailable, the image has no metadata associated with it.)
View and edit Visio object metadata
1 Choose Tools > Object Data > Object Data Tool.
2 Double-click an object on the page to show its metadata.
The Model Tree opens and shows a hierarchical list of all structural elements. The selected object’s metadata appears
as editable properties and values at the bottom of the Model Tree.
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A
B
C
Layers panel
A.
Eye icon indicates a displayed layer B.
Locked layer C.
Hidden layer
1 Choose View > Navigation Panels > Layers, and then do one of the following:
• To hide a layer, click the eye icon. To show a hidden layer, click the empty box. (A layer is visible when the eye icon
is present, and hidden when the eye icon is absent. This setting temporarily overrides the settings in the Layer
Properties dialog box.)
• To show or hide multiple layers, choose an option from the Options menu in the Layers panel.
2 From the Options menu in the Layers panel, choose one of the following:
List Layers For All Pages
Shows every layer across every page of the document.
List Layers For Visible Pages
Shows layers only on the currently visible pages.
Reset To Initial Visibility
Resets layers to their default state.
Apply Layer Overrides
Displays all layers. This option affects all optional content in the PDF, even layers that are not
listed in the Layers panel. All layers are visible, regardless of the settings in the Layer Properties dialog box. You
cannot change layer visibility using the eye icon until you deselect this command. You can edit layer properties in
the Layer Properties dialog box, but changes (except changes to the layer name) are not effective until you choose
Reset To Initial Visibility in the Options menu.
Note:
You cannot save the view of a layered PDF by using the eye icon in the Layers panel to show and hide layers. When
you save the file, the visibility of the layers automatically reverts to the initial visibility state.
If you want to save a different view of a layered PDF, you must change the default state of the layers in the Layer
Properties dialog box.
Edit layer properties
You can combine the default state setting, the visibility setting, and the print setting to control when a layer is visible
and when it prints. If a layer contains a watermark, for example, you may want the layer to not show on-screen but
always to print and always to export to other applications. In this case you can set the default state to on, the initial
visibility to never visible (the image doesn’t show on-screen), and the initial print and initial export states to always
print and always export. The layer need not be listed in the Layers panel, since all the state changes are handled
automatically.
Note:
The settings in the Layer Properties dialog box take effect only if Allow Layer State To Be Set By User Information
is selected in the Documents preferences. If it is not selected, Layer Properties dialog box settings, other than Layer Name
and Default State, are ignored.
1 Click the Layers button in the navigation pane.
2 Select a layer, and choose Layer Properties from the Options menu.
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3 In the Layer Properties dialog box, edit the layer name or any of the following properties, and then click OK:
Default State
Defines the initial visibility state of the layer when a document is first opened or when the initial
visibility is reset. The eye icons for layers are initially shown or hidden based on this value. For example, if this value
is set to off, the eye icon for a layer is hidden when the document is first opened or when Reset To Initial Visibility
is chosen from the Options menu.
Intent
Select View to allow the layer to be turned on or off, or select Reference to keep the layer on at all times and
permit editing of the properties. When the Reference Intent option is selected, the layer appears in italics.
Visibility
Defines the on-screen visibility of the PDF layer. You can show a layer when the document is opened, you
can hide a layer when the document is opened, or you can let the default state determine whether a layer is shown
or hidden when the document is opened.
Print
Determines whether a layer will print.
Export
Determines whether the layer appears in the resulting document when the PDF file is exported to an appli
cation or file format that supports layers.
Any additional properties that the creator of the layered PDF has associated with a specific layer are shown in the
box at the bottom of the Layer Properties dialog box.
Add layer navigation
You can add links and destinations to layers, allowing you to change the view of a document when the user clicks a
bookmark or link.
Note:
Ingeneral, changes to layervisibilitymade using the eye icon in the Layers panel are not recordedinthe Navigation
toolbar.
Associate layer visibility with bookmarks
1 Set the required layer properties, visibility, and magnification level for the target PDF layer in the document pane.
2 Click the Bookmarks button, and choose New Bookmark from the Options menu.
3 Select the new bookmark, and choose Properties from the Options menu.
4 In the Bookmark Properties dialog box, click the Actions tab.
5 For Select Action, choose Set Layer Visibility, click Add, and then click OK.
6 Select the bookmark label in the Bookmarks panel, and name the bookmark.
Associate layer visibility with a link destination
1 Set the required layer properties for the destination in the document pane.
2 Choose View > Navigation Panels > Destinations.
The Destinations panel appears in a floating panel. You can add it to the other panels by dragging it to the navigation
pane. If the panel is collapsed, click the Destinations button to expand it.
3 Click the Create New Destination button
or select New Destination from the Options menu, and name the
destination.
4 Select the Link tool
, and drag in the document pane to create a link. (Because content is added to all layers, it
doesn’t matter that you are apparently creating the link on the target layer. The link works from any layer.)
5 In the Create Link dialog box, select Custom Link and click Next.
6 Click the Appearance tab in the Link Properties dialog box, and set the appearance of the link.
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7 Click the Actions tab in the Link Properties dialog box, choose Set Layer Visibility, and click Add.
8 Close the dialog boxes.
You can test the link by changing the layer settings, selecting the Hand tool, and clicking the link.
Merge or flatten layers
Merged layers acquire the properties of the layer into which they are merged (the target layer). Flattening PDF layers
hides any content that is not visible when the flattening operation is executed and consolidates all layers.
Important:
You cannot undo either a merging or a flattening operation.
Merge layers
1 Click the Layers button, and select Merge Layers from the Options menu.
2 In the left pane (Layers To Be Merged), select one or more layers to be merged. Ctrl-click/Command-click to select
multiple layers, and click Add. Click Add All to merge all layers.
3 To remove a layer from the center panel, select the layer or layers. Ctrl-click/Command-click to select multiple
layers. When your selection is complete, click Remove.
4 In the right pane (Layer To Be Merged Into), select the layer into which to merge the selected layers, and click OK.
Flatten layers
❖
Click the Layers button, and select Flatten Layers from the Options menu.
Editing layered content
You can select or copy content in a layered PDF document using the Select tool or the Snapshot tool. You can edit
content using a touchup tool. These tools recognize and select any content that is visible, regardless of whether the
content is on a selected layer.
If the content that you edit or delete is associated with one layer, the content of the layer reflects the change. If the
content that you edit or delete is associated with more than one layer, the content in all the layers reflects the change.
For example, if you want to change a title and byline that appear on the same line on the first page of a document,
and the title and byline are on two different visible layers, editing the content on one layer changes the content on
both layers.
You can add content, such as review comments, stamps, or form fields, to layered documents just as you would to
any other PDF document. However, the content is not added to a specific layer, even if that layer is selected when the
content is added. Rather, the content is added to the entire document.
You can use the Create PDF From Multiple Files command to combine PDF documents that contain layers. The
layers for each document are grouped under a separate heading in the Layers panel of the navigation pane. You
expand and collapse the group by clicking the icon in the title bar for the group.
See also
“Move or edit an object” on page 351
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Processing in batches
About batch sequences
When you apply one or more routine sets of commands to your files, you can save time and keystrokes by using an
automated batch sequence—a defined series of commands with specific settings and in a specific order that you apply
in a single step. You can apply a sequence to a single document, to several documents, or to an entire collection of
documents.
You can use the batch sequences provided or define your own. Batch sequences that you define appear (in alpha
betical order) in the list of predefined sequences so that you can reuse them in later work sessions.
Developers can further enhance batch processing and other robust capabilities in Acrobat by using the Acrobat
Software Development Kit (SDK) to create scripts and plug-ins for their particular needs. For more information, see
the Acrobat Developer Center (English only).
Run a predefined batch sequence
Acrobat includes a number of simple, predefined batch sequences that you can use to streamline your work. These
batch sequences represent common tasks that you routinely need to perform to prepare files for distribution. You do
not have to open any of the PDF files before you begin to run these batch sequences.
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