Accessing Data and Data Analysis
Building combined queries
If the universe designer has set the up the universe with a restrictive connection, 
BusinessObjects prompts you to enter your database username and password 
before parsing the script. For more information on restrictive connections, see 
Restrictive connections on page 40
6. Click Save to save the edited script to a file.
7. Click OK to return to the Query Panel.
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Accessing Data and Data Analysis
Customizing Queries on Universes
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Using and Customizing Lists of 
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Accessing Data and Data Analysis
Using and Customizing Lists of Values
This chapter describes lists of values (LOVs) and how you can use them to make 
your reports more efficient.
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Accessing Data and Data Analysis
What is a list of values?
What is a list of values?
A list of values contains the values returned by an object. You use lists of values 
to select the value(s) you need when defining conditions on a query or when 
selecting the value(s) in a prompt.
When you use or view a list of values for the first time, BusinessObjects creates 
a .lov file that contains the query definition and the values it returns. By default, 
.lov files are located in sub-folders inside the UserDocs folder.
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Accessing Data and Data Analysis
Using and Customizing Lists of Values
How are lists of values created?
In Designer, the universe designer decides whether to associate a list of values 
with an object. Once associated, the list of values can be viewed or edited in 
Designer or BusinessObjects.
The first time you view an object’s list of values, BusinessObjects runs a query 
and retrieves the values from the database; the object’s default list of values is 
generated by the object query.
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Accessing Data and Data Analysis
Customizing lists of values in BusinessObjects
Customizing lists of values in BusinessObjects
You can customize lists of values in the following ways:
• By editing the list’s corresponding query.
For example, you can limit the data returned by a list of values by applying a 
• By assigning data from personal data files.
This feature is especially useful if you always use the same subset of the values 
available in the database when applying conditions. You can view only the values 
you need without having to connect to your remote database. For more 
information, refer to Assigning personal data to a list of values on page380.
Accessing Data and Data Analysis
Using and Customizing Lists of Values
Editing lists of values
The universe designer decides whether a list of values is editable in 
BusinessObjects. You can edit a LOV only if the designer has granted you the 
right to do so.
Because the list of values is a query, you edit it by editing its corresponding query 
in the Query Panel. You can edit the query by:
• applying conditions to restrict the values returned
• applying sorts to order the values
• building a combined query
• including additional objects in the query
The following example shows you how to edit a list of values.
Showing cities and regions in a list of cities
The Island Resorts Marketing universe has a City object. However, it is possible 
for cities in different regions to have the same name. To identify a city precisely, 
you want to display the city’s region along with the city’s name in a list of values. 
To do this:
Accessing Data and Data Analysis
Editing lists of values
1. Click Universes on the Tools menu.
The Universes dialog box appears.
2. Select the Island Resorts Marketing universe and click List of Values.
3. Navigate to the City object beneath the Customer class.
Accessing Data and Data Analysis
Using and Customizing Lists of Values
4. Click Edit.
The Query Panel appears showing the query for the City object’s list of 
5. Add the Region object to the query.
6. Click Run.
Now when you see the City list of values dialog box it shows the cities and their 
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