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MICROSOFT WORD TUTORIAL

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Word 2

GE TTIN G S TAR TED

Microsoft Word is one of the most popular word processing programs supported by both Mac

and PC platforms. Microsoft Word can be used to create documents, brochures, leaflets,

outlines, resumes, lists, and simple web pages.

CRE ATIN G A N EW DO CUM E NT

Many of the steps you are about to read are for both PC and Mac computers. Some of the steps

have very similar descriptions. For your benefit, this tutorial has combined the information but

will offer different screen shots for each system when necessary.

OPENING MICROSOFT WORD ON A PC

To launch Microsoft Word, go to

Start > All Programs > Microsoft Office > Microsoft

Office

Word 2007

(Figure 1). A blank Word document will open.

Figure 1.

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Word 3

SAV ING YO UR D OC UM ENT

Computers crash and documents are lost all the time, so it is best to save often.

SAVING INITIALLY

Before you begin to type, you should save your document. To do this, go to

Office Icon

(Figure

> Save As

. Microsoft Word will open a dialog box (Figure 1) where you can specify the new

file’s name and location where you want it saved. Once you have specified a name and a place

for your new file, press the

Save

button.

Figure 2

Note: If you want to save your document on a Mac and then open it on a PC you must specify a

file extension (i.e. .doc). Usually your computer will do this for you, but if it does not you must

do this process while in

Save As

. Once you have titled your document, you can give it a file

extension by clicking in the

Format

box. Click

Microsoft Word Document

for the correct file

extension and make sure

Append File Extension

is checked.

Figure 3. Saving dialog box.

SAVING LATER

After you have initially saved your blank document under a new name, you can begin writing

your paper. However, you will still want to periodically save your work as insurance against a

computer freeze or a power outage. To save, click

Office icon > Save

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Word 4

TO O LBA RS & TA BS

The new Microsoft Word uses one main toolbar to allow you to modify your document. Within

this toolbar, you can switch between tabs to determine what you would like to do.

THE MAIN TOOLBAR

This

Toolbar

contains all the options available to you in Microsoft Word.

The

Home Tab

(Figure 4) is Microsoft Words standard view. This is the view most widely used

and allows you to format text by

Font Style

Font Size

Bold

Italic

Underline

Alignment

Numbered List

Bulleted List

Indentation

Spacing

, and

Font Color

Figure 4 Home Tab.

The

Insert Tab

(Figure 5) contains any additives you want to place in your document, including

but not limited to:

Tables

Clip Art

Headers

and

Footers

. These icons are convenient and

will bring up a dialogue box to give you further options when clicked.

Figure 5. Insert Tab.

The

Page Layout Tab

(Figure 6) contains icons for page setup and paragraph actions, such as

Margin, Page Orientation, Columns and Spacing.

Figure 6. Page Layout Tab.

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Word 5

The

References Tab

(Figure 7) makes it especially simple to add

Table of Contents,

Footnotes, Bibliographic Information, and Indexes.

Figure 7. References Tab.

The

Mailings Tab

(Figure 8)

is for post-office related uses. If you wanted to create custom

Envelopes

, or

Labels

, this is where you would find such actions.

Figure 8. Mailings Tab.

The

Review Tab

(Figure 9) is where one can find

Spelling & Grammar

, the built in

Thesaurus

and

Dictionary

, you can

Track Changes

, and

Add Comments

Figure 9. Review Tab

The

View Tab

(Figure 10) allows you to change

Figure 10. View Tab

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Word 6

FO RM ATT ING

FORMATTING THE DOCUMENT

The default page margins for Microsoft Word documents are 1 inch, but you may want to

change them for a project. To change the page margins

on a PC, go to

Page Layout Tab > Margins

. On a PC, a

dropdown will appear to give a set of standard options,

but by clicking “Custom Margins,” a menu will appear

where you can type irregular margins (Figure 11).

From the same menu (Figure 1), click

Portrait

if you want

your document to be 8.5 x 11 inches (most common).

Click

Landscape

if you want your document to be 11 x

8.5 inches. Landscape simply flips the page 90 degrees.

Figure 11. Changing Margins in the Document Format Menu

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Word 7

FORMATTING PARAGRAPHS

To format your paragraph, first highlight the paragraph you wish to format. To highlight more

than one paragraph, click at the beginning of the paragraph and drag the mouse over the text.

To apply changes to the entire document, select all by hitting

Ctrl + A

. To specify

Alignment

Line Spacing

Indentation

, and

Page Break

expand the Paragraph section of the

Home Tab

. This

will open up the Paragraph menu (Figure 12). The

Alignment

option allows you to choose how you want

your paragraph to look (i.e. justified, right, center, or

left). The

Line Spacing

option allows you to set the

desired spacing, such as single or double. The

Indentation

option allows you to tab/push the line(s)

in your paragraph either left or right. The

Page Break

option is found in

Paragraph

menu, but you must first

select the

Line and Page Breaks

tab.

Page break

allows you to split a paragraph or a page up into

sections. You can also bring up this menu by right

clicking (or by hitting

Ctrl + Click

on a one button

mouse) within the document and selecting

Paragraph

Figure1 2. Changing the Paragraph attributes with the Paragraph menu.

CUT, COPY, AND PASTE

You can use the

Cut

Copy

and

Paste

features of Word to change the order of sections within

your document, to move sections from other documents into new documents, and to save

yourself the time of retyping repetitive sections in a document.

Cut

will actually remove the

selection from the original location and allow it to be placed somewhere else.

Copy

allows you

to leave the original selection where it is and insert a copy elsewhere.

Paste

is used to insert

whatever has been cut or copied.

Cut

Copy

Highlight the text by clicking and dragging over the text to be cut or copied. Go to

Home Tab >

Copy

Home Tab > Cut

. Click the location where the information should be placed. Go to

Home Tab > Paste

Word 8

FORMATTING TEXT

Before you type, you should select your font style, size, color and attributes (such as bold, italic

and underline) in the

Home Tab

. You can expand the

Font Menu box to get more options by clicking the down-

arrow (Figure 13). However, if you wish to change text that

has already been typed, click and drag over the text to be

changed to highlight it (or go to

Edit > Select All

select the entire document) and change it as before.

Figure 13. Changing the font attributes in the Font menu.

NUMBERED AND BULLETED LISTS

To create a simple numbered or bulleted list, click on the

Number

Bullet

button on the

Paragraph

toolbar in the

Home Tab

. To have more control over the format of your list, click

the down arrows beside each style of list. Type the first item in the list and press

RETURN

move to the next number or bullet. Press

RETURN

twice to exit the list.

Word 9

ADDING COLUMNS

Columns

can be used for a variety of document types, such as a tri-fold brochure. To do this,

go to

Page Layout Tab > Columns

. From the

Columns

menu, you can choose the number

of columns, or for more options, click More Columns where you can set column width and

spacing. Once you select your preferred design, it will show up in the

Preview

box. This is a nice

feature because it allows you to see what you are selecting before applying it to your word

document. When you are happy with how your document looks, click

Figure 14. Selecting the number of columns from the Columns

Menu.

HEADERS AND FOOTERS

Headers and Footers can be used to give a uniform look to the pages of your document. To

create one, go to

Insert Tab > Header and Footer

. Use this toolbar to insert and format

words and objects in the header. When editing the header, a new Top View will appear that is

specific to headers and footers (Figure 15).

Figure 15. Using the Header and Footer toolbar.

Word 10

INS ER TING AN D AD DIN G OB JEC TS

CLIP ART

When trying to enhance your word document you may want to include

Clip

Art

and/or

Word Art

. Microsoft Word comes with a

Clip Gallery

(Figure 16)

that contains a large variety of images including pictures, borders, and

backgrounds. To find a desired image, you can either click on topics or type in

the search box to find exactly what you are looking for.

To insert

Clip Art

: Go to

Insert Tab > Clip Art

. A new toolbar will appear on

the left, where you can search or browse (by hitting “Go”) and then select the

desired picture in the Clip Gallery. The picture will be inserted at the location of

your cursor within your document. If you need to modify you

Clip Art

, click on

it once to select it, and small boxes will appear around the corners (See

WordArt, Figure 3). Once your

Clip Art

is selected, you can resize your picture

by clicking and dragging on the boxes. Holding

SHIFT

while clicking and

dragging will resize the

Clip Art

proportionately.

You can use the

Drawing

toolbar to further modify your

Clip Art

(Figure 2). To

delete

Clip Art

, select it by clicking on it until the black boxes appear and then

hit

DELETE

Figure 16. Searching for clips in the Clip Gallery.

DRAWING

To draw in Word, go to the

Insert Tab > Shapes

and click the

New Drawing Canvas

. A

new toolbar will appear that is specific only to drawing tools.

Figure 17. Drawing toolbar

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