adjust your shapes quickly by using these controls or you could right click and choose
Format Shape in the dropdown.
So let’s click on the center of the arrow shape and in all caps type HOTSPOT. Because
this is not formatted paragraph text, is not associated with a style, therefore you can
use the font group to customize the font, AND you can add Text Effects as long as your
text is in a shape! …Great, so let’s change our font to Arial Black to make it stand out
better. Also, if the text isn’t centered on the shape, you can use the Paragraph Spacing
on the Page Layout tab to adjust spacing before or after, and left and right using the
With the solid line shape selected go to the Drawing Tools format on the ribbon bar and
change the Shape Fill to red in the dropdown menu.
Now point the arrow at the hottest looking spot on the fire photo by dragging the green
circle. If you click on the center of the shape, and the shape bounces to a horizontal
view with dashed lines … that indicates it is in text editing mode. To make it go back to
the rotated view just click off the shape.
Now go to the Insert Tab, select Shapes and choose an Oval Shape. To get a perfect
circle hold down the Shift key while you drag the crosshair cursor.
With the Circle selected, go to the now visible Drawing Tools Format tab, click on Shape
Fill and give it No fill, with a Shape Outline of blue and position the circle over the spot
our arrow is pointing to.
Ok, what if we want our circle behind the arrow? Just select the circle, right mouse click
and under the Send to Back fly-out, choose Send BACKWARD. Send Backward moves
the object one layer back, while Send TO BACK sends it ALL the way to the back. If you
accidently choose Send to Back, the circle will drop behind the photo. You’d then just
choose the photo and send it to back, to put it behind the circle. Just think in layers.
So now we have an arrow, over a circle, highlighting the hotspot on our photo and we need
to group them all.
We’ll use a couple shortcut keys to copy and paste. If you hold down the Control key
and press “C” on the keyboard - that is called ControlC for copy. Holding down the
Control Key and pressing “V” on the keyboard is ControlV for paste. We will just say
ContolC to copy or ControlV to paste. You can also right click and choose copy and
paste. It’s a personal preference.
In Word, select the bottom object in your group, the photo, and type ControlC to copy.
Now, open PowerPoint on your desktop. Just leave Word open. PowerPoint always
opens with blank text boxes, so just go ahead and delete both. Now on the blank page
press ControlV to paste. You should now see the photo image.
Go back to Word and select the circle and arrow shapes by holding the shift key down
while you click on each shape and press ControlC to copy. By the way, if you’re
wondering why we didn’t just grab our photo and shapes all at once… Word won’t let
Now go back to PowerPoint and type ControlV to paste.
You’ll have to realign your shapes to the correct position…………………..