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Dragon12InstallationandUserGuide
MakingappointmentsinMicrosoftOutlook
YoucanusethefollowingvoicecommandstomakeappointmentsinMicrosoftOutlook:
To
Say
Openyourcalendar
1."StartMicrosoftOutlook"
Insteadof"start",youcanalsosay"open","launch"or"show".
Forexample,say"showMicrosoftOutlook"
2."ViewCalendar"
Createanevent
1."CreateNewAllDayEvent"
2.Dictatethesubjectline,forexample,"CompanyPicnic"
3."SetStartTimeto<day>",forexample"SetStartTimeto
Monday"(Note:AvailableonlyinMicrosoftOutlook2000and
MicrosoftOutlookXP.)
4."PressTabKey"tomovetothetextbox
5.Dictateanyadditionalinformationyouwantfortheevent,for
example"Besuretobringyourchoiceofbeverage"
6."InvitePeopletoThisEvent"
7.Dictatethee-mailaddressesofallthepeopleyouwantto
receivetheinvitation
8."Sendthisappointment"
Otherappointment
commands
"MakeThisanOnlineEvent"
"SetReminderOn"
"ShowTimeasTentative"
"DeclineThisEvent"
"MarkThisAppointmentasUnread"
"ForwardThisAppointment"
AddingcontactsinMicrosoftOutlook
YoucanusethefollowingvoicecommandstoaddcontactsinMicrosoftOutlook:
To
Say
Openyouraddress
book
1."StartMicrosoftOutlook"
Insteadof"start",youcanalsosay"open","launch"or"show".
Forexample,say"showMicrosoftOutlook"
2."ViewAddressBook"
Createanewcontact
1."CreateNewContact"
2.DictateanameintheFullnamebox,forexample,"JoelHuff-
man"
3."PressAltYankee"toopentheCompanyfield
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Chapter7:WorkinginPrograms
To
Say
4.Dictateacompanyname,forexample"MegaProductsLim-
ited"
5."ClickBusiness"toopenthetelephonenumberfield
6.Dictateatelephonenumber,forexample"7815551212"(if
"phonenumbers"isselectedontheAuto-formattingdialogbox,
Dragonwillformatthenumberinstandardtelephonenumberfor-
mat.)
Savethenewcontact
"SaveandCloseThis"
WritingnotesinMicrosoftOutlook
YoucanusethefollowingvoicecommandstowritenotesinMicrosoftOutlook:
To
Say
OpentheOutlooknote-
pad
1."StartMicrosoftOutlook"
Insteadof"start",youcanalsosay"open","launch"or"show."
Forexample,say"showMicrosoftOutlook"
2."OpenNewNote"
Createandformata
note
1.Dictatethetextofthenewnote
2."RightAlignThis","LeftAlignThis","JustifyThis",or"Center
This"tosetthetextalignment
3."SetThis<textproperty>"where<textproperty>isanyfont
styleorpointsizeyouwant
4."FindaWord"toperformasearch
UsingotherMicrosoftOutlookcommands
YoucanusethefollowingvoicecommandstoaccessvariousfeaturesinMicrosoftOut-
look:
Miscellaneouscommands
To
Say
Openthecalendarview
"ViewCalendar"
Openandviewthejour-
nalproperties
1."ViewJournal"
2."ViewProperties"or"ViewPropertiesofJournal"
OpenInternetExplorer
fromOutlook
"SwitchtoWebBrowser"
152
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Dragon12InstallationandUserGuide
Commandstouseindialogboxeswhenyouarecreatingorediting
e-mailmessagesinHTMLformat
Whenyoucreateoredite-mailmessagesinHTMLformat,youmustusethesamevoicecom-
mandsthatyouuseinInternetExplorertonavigateincertainOutlookdialogboxes,suchas
theFind,Picture,andFontdialogboxes.YoucanidentifythesedialogboxesbytheInternet
Explorersymbol(asmalldocumenticonwiththeletter"e"init)appearingintheupper-left
cornerofthedialogboxheader.ToallowDragontorecognizethesecommands,youmust
havethe"EnablecommandsinHTMLwindows"optionselectedontheCommandstabof
theOptionsdialogbox.
To
Say
Clickabutton
"Click<buttonname>",forexample,"ClickApply".Saying
"Click"isoptional.
Showallcheckboxesandgotothefirst
one
"ClickCheckBox"or"CheckBox"
Showalloption(radio)buttonsonthe
dialogbox
"ClickRadioButton"or"RadioButton"
Showallboxeswithlistsofchoices
"ClickListBox"or"ListBox"
Openalistofchoices
"ShowChoices"
Closealistofchoices
"HideChoices"
Chooseanentryfromalistofchoices
"Choose<text>",forexample,"ChooseArielbold".Saying
"Choose"isoptional.
Selecttheitemidentifiedbyanumber
suchas
thatappearsifyourchoice
matchesmorethanonething
"Choose<number>",forexample,"ChooseEight".
Selectthenextmatchingobjectonthe
dialogbox
"Next","NextMatch",or"NextControl"
Selectthepreviousobjectonthedialog
box
"Previous","PreviousMatch",or"PreviousControl"
Clicktheselectededitboxorother
object.
"ClickThat"
Movingaroundinamessagewindow
SeeScrolling
in
popular
programs
andScrolling
in
windows
and
lists
.
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Chapter7:WorkinginPrograms
MicrosoftOutlook2010commands
To
Command
Createanappointment
"Createanewappointmentat<time>"Forexample,"12:15
p.m."
SeeTimesinAuto-formattingdialogbox..
Copyinformationfrom
onecontacttoanother
"Copytonewcontact"
Ignoreaconversation
"Ignoreconversation"
Cleanupacon-
versation
"Cleanupconversation"
Cleanupafolder
"Cleanupfolder"
Cleanupafolderand
allit'ssubfolders
"Cleanupfolderandsubfolders"
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Dragon12InstallationandUserGuide
MicrosoftExcel
Thissectioncontainsthefollowingtopics:
Working
with
Microsoft
Excel
155
Dictating
in
Microsoft
Excel
with
Full
Text
Control
155
Basic
commands
for
Microsoft
Excel
156
Formatting
a
Microsoft
Excel
spreadsheet
159
Working
with
cell
contents
in
Microsoft
Excel
160
WorkingwithMicrosoftExcel
DragonprovidesanumberofnaturallanguagecommandstousewithMicrosoftExcel.Using
thesecommands,youcanavoidthemultiplemenu-selectionandmouse-movementsteps
associatedwiththetraditionalMicrosoftWindowsinterface.Becausethenumberofvalid
commandsissolarge,youshouldjusttrysayingwhatyouwanttodo.Ifyougetunexpected
results,say"UndoThat"toundotheactionandtryadifferentwaytospeakthecommand.
Alternatively,youcanopentheCommand
Browser
ortheDragon
Sidebar
formoreinfor-
mation.
Youcancancelaselectionbysaying"UnselectThat",selectingdifferenttext,ormovingthe
insertionpointtoanotherpartofthedocument.
Inaddition,thefollowingtopicsdescribethenaturallanguagecommandsyoucanusetoper-
formsomecommontasksusingMicrosoftExcel:
Dictating
in
Microsoft
Excel
with
Full
Text
Control
Basic
Microsoft
Excel
commands
Formatting
a
Microsoft
Excel
spreadsheet
Working
with
contents
in
Microsoft
Excel
DictatinginMicrosoftExcelwithFullText
Control
YoucanuseFullTextControlcommandsandbuilt-incommandstoenterandrevisecontent
andtonavigatebetweencellsinMicrosoftExcel.Foracompletelistofthecommandsyou
canuseinMicrosoftExcel,usetheCommand
Browser
.
DictationandEditingModes
TherearetwomodesforusingvoicecommandsinMicrosoftExcel.Thetwomodesare
describedinthefollowingtable.
155
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Chapter7:WorkinginPrograms
EditionMode
Description
QuickEditionMode
Allowsyoutoenternewcontentintoacell,overwritethecurrent
contentsofacell,orformattheentirecontentsofacell.When
youselectacellandbegindictating,ayellowbackgroundappears
toindicatethatthedictatedtextwillbeinsertedintothecell.If
thecellcurrentlycontainstext,thenewdictatedtextwillover-
writetheexistingtext.Ifyouwanttoformatthecontentsofa
cell,selectthecell,orselectaportionofthecell’scontentsusing
FullTextControlcommands,andsayaformattingcommand,
suchas"SetFontArial10PointsBold".
FullEditionMode
Allowsyoutoedittheexistingcontentsofacell.Ifyouwantto
addtooreditthecurrentcontentsofacell,selectthecellandsay
"EditCell"or"PressF2"toopenthecellforediting.Whenyou
enterFullEditionMode,thebackgroundcolorchangestoblue.
EnteringFullEditionModeisanalogoustodouble-clickingacell.
LineandParagraphcommands,suchas"NewLine"operatewithin
theselectedcellinFullEditionmode.
UsingFullTextControl
Ingeneral,FullTextControlisavailableincellsexceptwhenyoutypesomethingintoacell
beforeyoudictate.Forexample:
n
Ifyoudictateintoacell,thentypesomecharacters,anddictatemoretextintothat
cell,FullTextControlisavailable.
n
Ifyoutypeatthebeginningofacellanddictatesometextornumbers,FullText
Controlisavailableonlyontheportionyoudictated.
n
Onceyouhaveeditedacellusinganycombinationoftypinganddictation,whenyou
movebacktothatcellbyvoice,FullTextControlisavailableintheentirecell.
n
Thecommandsthatquotetextfromthescreen(select<xyz>,correct<xyz>,insert
after<xyz>…)workthankstoafunctionalitycalledFullTextControl.Thisfunc-
tionalitydependsonDragon’sabilitytoconstantlyobtaininformationfromthetext
fieldaboutitscontent—forinstance,inordertoknowwherewordsandsentences
beginandend,soDragoncanapplyspacingbetweenwordsandcapitalizationatthe
beginningofsentences.MoststandardtextfieldsallowfullFullTextControlcapabil-
ities.Formoreinformation,seeThe
Full
Text
Control
Indicator
.
BasiccommandsforMicrosoftExcel
YoucanusethefollowingvoicecommandstoperformbasicoperationsusingMicrosoft
Excel.
156
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Dragon12InstallationandUserGuide
Creating,opening,andclosingaspreadsheet
To
Say
Createanewspreadsheet
"CreateNewFile"or"CreateNewWorkbook"
Openanexistingspreadsheet
1."OpenFile"or"OpenDocument"
2."<filename>",forexample,"MySpread-
sheet"
3."PressEnter"
Closeaspreadsheet
"CloseFile"or"CloseDocument"
Editinginaspreadsheet
To
Say
Createanewlinewithinacell
"NewLine"
Editthecontentsofaselectedcell
"Editcell"
Or
"Editselection"
Completeacellentryandstayinthecell
"Apply"
Completeacellentryandmovedownone
cell(QuickEditionmodeonly)
"PressEnter"
Cancelacellentryandremaininthecell
"PressEscape"or"Cancel"
Saving,renaming,andmovingtoanotheraspreadsheet
To
Say
Saveaspreadsheetasa.xlsfile
1."Savefile"
2.Dictateafilename(onlyneededifthisisthe
firsttimethefilehasbeensaved)
3."ClickSave"
SaveaspreadsheetinHTMLformat
1."SaveFileasWebPage"
2."ClickSave"
3.(Ifadialogboxappearswarningofaformat
loss)"ClickContinue"
Renameaspreadsheet
"RenametheWorksheet"
Movingtoanotheropenspreadsheet
"GoTotheNext/PreviousWorksheet"
157
Chapter7:WorkinginPrograms
Settingupaspreadsheet
To
Say
Setprintingarea
1."Fitto<number>PagesWide"
2."Fitto<number>PagesTall"
Viewingthespreadsheet
To
Say
Enlargeorreducethespreadsheetview
"Zoomto<number>Percent",forexample,
"ZoomtoFiftyPercent"
Changethedisplay
-"Hide/UnhideThisRow/Column"
-"Hide/ShowtheDrawingToolbar"
-"Hide/UnhidetheFormulasinThisCol-
umn/Row"
Printing
To
Say
Printarangeofpages
"PrintWorkbook"
"PrinttheSelection"
"PrintColumn<number>toColumn<number>"
"PrintNext<number>Rows"
Previewaprintout
"GoToPrintBreakPreview"
Printpartofapage
"SetPrintAreatoSelection"
"SetPrintAreatotheFirst/Next/Previous
<number>Rows/Columns"
"PrinttheSelection"
Movingaroundaspreadsheet
To
Say
Movetonewlocation
"Next/PreviousRow/Column"
"StartofThis/Next/PreviousRow/Column"
"Row/Column<number/letter>",forexample,"Row
Five"or"ColumnA".Ifthecolumnincludestwoormore
letters,saythealpha-bravoformoftheletter,forexam-
pletogotoColumnAB,say"ColumnAlphaBravo"
"StartofRow/Column"
"Next/PreviousCellintheRow/Column"
158
Dragon12InstallationandUserGuide
To
Say
Startautomaticdownwardscrolling
"StartScrollingDown"
Startautomaticupwardscrolling
"StartScrollingUp"
Movetothebottomofthespread-
sheet
"ScrollDown"
Movetothetopofthespreadsheet
"ScrollUp"
Stopautomaticscrolling
"StopScrolling"
Increasetherateofautomaticscroll-
ing
"ScrollFaster"
Decreasetherateofautomatic
scrolling
"ScrollSlower"
Movedownonerow
"LineDown"
Moveuponerow
"LineUp"
Switchingbetweenopenspreadsheets
To
Say
Switchbetweenopenspreadsheets
1.Say"ListwindowsforMicrosoftExcel"
Dooneofthefollowing:
Say"Choosen",wherenisthenumberofthe
windowyouwanttoswitchto. Forexample,say
"Choose2"
Or
Choosethenumberoftheprogramfromthe
listandclickOK
FormattingaMicrosoftExcelspreadsheet
YoucanusethefollowingvoicecommandstoformataMicrosoftExcelspreadsheet:
To
Say
Changecolumnwidth
n
"SetColumnWidthto<number>"
n
"SetWidthto<number>inColumn
<number>"
Changerowandcolumnappear-
ance
n
"ShadeThisRow/Column"
n
"ApplyPatterntoCurrent/ThisRow/Col-
umn"
159
Chapter7:WorkinginPrograms
To
Say
n
"CentertheNext/Previous<number>
Rows/Columns"
n
"IndenttheNext/Previous<number>
Rows/Columns<number>"
n
"Bold/ItalicizeThisRow/Column/Cell"
WorkingwithcellcontentsinMicrosoftExcel
YoucanusethefollowingvoicecommandstoworkwithcontentinMicrosoftExcel.See
alsoBasic
commands
for
Microsoft
Excel
.
To
Say
Editthecontentsofa
selectedcell
"Editcell"
Or
"Editselection"
Sumoraverageacolumn
orrowofnumbers
1.Movetheinsertionpointtothecellwhereyouwantthe
sumtoappear
2,"Sum/AveragetheValuesontheRight/onthe
Left/Above/Below"
Sortacolumnorrowof
numbers
1.Selecttherow,column,orrangeofcellsyouwanttosort
2."SorttheSelection"
Changecontentsfromdec-
imalstofractions
1.Movetheinsertionpointtotherow,column,orcellyou
wanttochange
2."SetthisRow/Column/CelltoFractionsin<number>",for
example"SetthisCelltoFractionsinEighths"
Lockorunlockcontents
1.Movetheinsertionpointtotherow,column,orcellyou
wanttolockorunlock
2."Lock/UnlockThisRow/Column/Cell"
Fillacell,row,orcolumn
1.Movetheinsertionpointtotherow,column,orcellyou
wanttofill
2."FillThisCellUp/Down/Right/Left<number>
Cells/Rows/Column",forexample,"FillThisCellDownTwo
Rows"
Deletethecontentsofa
cell,row,orcolumn
1.Movetheinsertionpointtotherow,column,orcellyou
wanttoclear
2."ClearAllFromThisRow/Column/Cell"
Hidethecontentsofacell,
row,orcolumn
1.Movetheinsertionpointtotherow,column,orcellyou
wanttohide
2."HideThisRow/Column/Cell"
160
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