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Advanced Editing

111

Editing Tabular Data

To make it easier to edit text in tables without disturbing layout, mark-up the tabular

region with an

Iceni Table Box

. See “Exporting tabular information” on page 195 for

details of how to do this.

For maximum effect, it is best to do the marking-up of tables before you begin your

ﬁrst edit on the page.

Inﬁx will try to make each cell into a separate paragraph. Though this will assist

with editing, it is not a full table editor but just a collection of text boxes. If you need

to add or move rows, use the

Object tool

to select and move columns or rows of text

boxes.

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☞

Find & redact

☞

Find & replace fonts

☞

Find & replace in bookmarks

☞

Find & replace in comments

☞

Find & replace in ﬁles

☞

Find & replace in hyperlinks

☞

Find & replace in long documents

☞

Find & replace text

☞

Find & replace text (advanced)

☞

Find & replace text styles

☞

Text reﬂow modes

Find & Replace

112

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Find & Replace

113

Notes

• If you have a word selected when the dialogue box opens, the word will be copied into

the

Find:

box automatically.

• Be careful when changing text in paragraphs with unusual shapes (such as those that

ﬂow around graphics). When paragraphs are reﬂowed, their layout may be altered. See

“Flowing text around graphics” on page 92 for methods of avoiding this.

Find & replace text

Use the

Find

and

Replace

dialogue boxes to search for and replace words

and phrases in a text selection, across a range of pages or throughout an entire PDF.

During text replacement Inﬁx will reﬂow the affected text. It is important you tell

Inﬁx how you want the text reﬂowed as, depending upon your document, it may

drastically alter its layout. See “Text reﬂow modes” on page 124 for details.

If you need to target text written using a particular font or text style, see “Find &

replace text styles” on page 117.

Check this box if

capitalisation is important

to your search

Press to see

previous searches

Unchecked, a search

for “in” would match

“running” and

“ingrowing”

Type the word(s) you

are searching for

here.

Click here

to limit

searching to

speciﬁc pages

Opens an

interactive listing

of all found text

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Find & Replace

114

Find & replace fonts

Inﬁx can change the fonts used throughout a document using the

Find and Replace

Font

dialogue box. This dialogue presents a simpliﬁed interface to the more

sophisticated facilities offered by the

Find & Replace

dialogue in Inﬁx Pro.

Before doing a font replacement ensure

that you have a recent backup of

your document since the operation is

potentially disruptive.

To begin choose

Edit->Find & Replace->Replace Font...

choose

Document->Fonts...

then select a

particular font and press

Replace...

Choose the target font from any of those

currently used in the document.

Alternatively, you can enter a wildcard

expression in order to match a family of

fonts.

For example,

Times*

will match all fonts

whose names start with

Times

such as

Time-Roman

Times-Roman Italic

etc.

would match all two-letter font names

such as

etc.

Continued...

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Find & Replace

115

Continued from previous page

Choose the replacement font from the

drop-down list. You may choose any font

currently used in the document or any

system font on your computer.

Whatever font you choose, especially if it

is one currently used in your document,

be aware that it may not have all the

characters (glyphs) needed. Inﬁx will

warn you during the replacement if this

occurs.

Click

Replace

to begin the operation.

Inﬁx will process the entire document,

examining all text. If you want to restrict

the process to a speciﬁc page range, text

box or text selection, use the advanced

features of the

Find & Replace

dialogue

available in Inﬁx Pro.

Hit the

Stop

button at any time to abort the

process.

Once ﬁnished, Inﬁx will report the

number of runs of text that were modiﬁed.

If more than 100 pages were processed,

Inﬁx will have saved the document as it

went along, renaming it each time.

Save the ﬁnished version now.

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Find & Replace

116

Find & replace text (advanced)

Inﬁx Pro’s

Find & Replace

dialogue box is a more sophisticated version of that offered

by Inﬁx (see “Find & replace text” on page 113). Not only can you search and

replace text, you can modify the styles of text and change the contents of hyperlink

URLs.

Pro

See “Find & replace text

styles” on page 117 for

details of the Find: and

Replace: check boxes.

Click the hyperlinks to limit

searches to a particular style

and to set the style of the

replacement text

Check to activate wildcard matching.

Available wildcards are:

* to match zero or more characters

+ to match 1 or more characters

? to match a single character

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Find & Replace

117

Find & replace text styles

You can restrict your target text by font, colour or size. You can also dictate the

font, size and colour of the replacement text. You can even change the style of text

without changing the text itself (more ﬂexible than “Find & replace fonts” on page

114).

Before doing any kind of replacement operation ensure that you have a recent

backup of your document since automated operations are potentially disruptive.

Minion-Italic, 7 point

Choose

Edit->Find & Replace->Replace...

open the

Replace

dialogue box.

The selected text will appear in the

Find:

box.

To change all the character names in a

Shakespeare play so that they appear in

blue...

Using the text edit tool, select an

example of the text to be changed.

To ﬁnd all text with the same style,

uncheck the

Find:

check box. The target

text will grey-out.

Continued...

Next, click on the

Character format

hyperlink to open the formatting dialogue

box.

Pro

Find & Replace

118

Whenever a format is active for a search,

a brief summary of the styles chosen is

shown next to the

Find:

text box.

Continued from previous page

The

Find Format

dialogue reﬂects the

formatting of the text from your initial

selection, though it remains inactive until

you press

Press

to activate the formatting.

Click on the hyperlink next to the

Replace:

text box to open the

Replace Format

dialogue box.

The

Replace Format

dialogue box displays

the formatting of the initial text selection.

Click on

Apply Style

since we want to

change the colour of text.

Click on the Fill colour check box to

enable the colour picker button next to it.

Click on the colour button to choose a new

colour.

(In the example image a blue colour has

already been chosen)

Continued...

Find & Replace

119

Continued from previous page

Reﬂow and alignment changes should

be kept to a minimum (we only want to

change text colour).

Ensure that

Reﬂow:

New Text Only

and

Alignment:

Left

Then press

to activate the formatting.

Uncheck the box next to

Replace:.

The

replace text box will grey-out.

This means we do not want the text itself

changed, only its style.

Press the

button to activate the format

settings.

The

Replace

dialogue box

should look something like

this.

Press

Replace All

to start

the process which may take

some time to ﬁnish.

Continued...

Find & Replace

120

Continued from previous page

Once ﬁnished, all character names have

been changed to blue throughout the PDF.

The same technique can be used to change

the font, font size or stroke colour of

speciﬁc text.

Notes

• To remove any

Find:

formatting click the formatting hyperlink next to the

Find:

text

box and set both

Font

Font Size

Any

then uncheck both colour check boxes.

•

Replace:

formatting can be disabled in the same way as detailed above.

• Inﬁx will save a partial copy of the PDF every 100 or so pages during a long ﬁnd &

replace operation.

• To cancel a ﬁnd & replace operation, press

Escape

or close the dialogue box.

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