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Copyright
This document is Copyright 
©
2006 by its contributors as listed in the section titled Authors. 
You can distribute it and/or modify it under the terms of the Creative Commons Attribution 
License, version 2.5 or later (http://creativecommons.org/licenses/by/2.5/).
All trademarks within this guide belong to their legitimate owners.
Authors
Richard Barnes
Agnes Belzunce
Daniel Carrera
Richard Detwiler
Lin M. Hall
William B. Hauck
Sigrid Kronenberger
Peter Kupfer
Ian Laurenson
Paul Miller
Daniel Rentz
Carol Roberts
Iain Roberts
John Viestenz
Jean Hollis Weber
Sue Wolff
Feedback
Please direct any comments or suggestions about this document to:
authors@user-faq.openoffice.org
Acknowledgments
Portions of the chapter “Differences in Use Between Writer and Word” were copied (with 
minor changes only) from a chapter titled “Moving from Microsoft Word” in Jean Hollis 
Weber’s book, OpenOffice.org Writer: The Free Alternative to Microsoft Word published by 
O’Reilly Community Press, July 2004, ISBN 0-59600-826-0.
Thanks to Jonathon Blake for information on grammar checkers in the chapter “General 
Differences in Use between OpenOffice.org and Microsoft Office”.
This book was created entirely using OpenOffice.org, including writing, page layout, and 
PDF creation. Most graphics were produced using OOo Draw.
Publication date and software version
Published 7 May 2006. Based on OpenOffice.org 2.0.2.
You can purchase a printed copy of this book from 
http://www.lulu.com/opendocument
You can download an editable version of the chapters in this book 
from http://oooauthors.org/en/authors/userguide2/published/
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Contents
Contents
Chapter 1
Introduction:............................................................................................................1
What is OpenOffice.org?.............................................................................................................2
Writer (word processor).....................................................................................................2
Calc (spreadsheet)..............................................................................................................2
Impress (presentation graphics).........................................................................................2
Draw (vector graphics)......................................................................................................2
Base (database)..................................................................................................................2
Math (formula editor)........................................................................................................3
What are the advantages of OpenOffice.org?..............................................................................3
How does OpenOffice.org compare?.....................................................................................4
Features...................................................................................................................................4
Styles and formatting.........................................................................................................4
Interoperability...................................................................................................................5
Programmability................................................................................................................5
Security..............................................................................................................................5
New features in version 2.......................................................................................................6
What are the minimum requirements?........................................................................................8
How do I get the software?..........................................................................................................8
How do I install OpenOffice.org?...............................................................................................9
How do I get support?.................................................................................................................9
Free online support.................................................................................................................9
Paid support and training......................................................................................................10
Other resources and addons..................................................................................................11
What is involved in the initial migration?.................................................................................11
Sharing files..........................................................................................................................11
How do I import other files used in Microsoft Office?........................................................11
What changes do I need to make in the way that I work?.........................................................11
In general what is different in use between Microsoft Office and OpenOffice.org?............12
What are the specific differences in use between Word and Writer?...................................12
What are the specific differences in use between Excel and Calc?......................................12
What are the specific differences in use between PowerPoint and Impress?.......................12
How can I change OpenOffice.org to make it work even more like the way I have worked 
in Microsoft Office?.............................................................................................................12
How do I use the Math Object editor (OpenOffice.org’s equivalent to Equation Editor)?..12
What about that database functionality?...............................................................................12
Is there an equivalent to WordArt?.......................................................................................13
Migration Guide
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Contents
What are the issues when migrating from WordPerfect to Writer?...........................................13
Can I open WordPerfect files in OOo?.................................................................................13
What macros are available to make Writer work more like WordPerfect?..........................13
Reveal codes....................................................................................................................13
Hanging indents...............................................................................................................13
How is OpenOffice.org licensed?..............................................................................................13
What is “open source”?.............................................................................................................14
Chapter 2
Sharing Files with Microsoft Office Users...........................................................15
File formats...............................................................................................................................16
Bulk conversion.........................................................................................................................17
Opening files.............................................................................................................................17
Opening text documents.......................................................................................................17
Opening spreadsheets...........................................................................................................18
Opening presentations..........................................................................................................18
Opening graphics files..........................................................................................................18
Opening formula files...........................................................................................................18
Saving files................................................................................................................................19
Default file format................................................................................................................19
Export to PDF and XHTML.................................................................................................20
Saving files in other formats.................................................................................................20
Writer can save to these file formats....................................................................................21
Calc can save to these file formats.......................................................................................21
Impress can save to these file formats..................................................................................21
Draw can save to these file formats......................................................................................22
The HTML writer can save in these formats........................................................................22
Object Linking and Embedding (OLE).....................................................................................22
Linked files................................................................................................................................23
WordArt and Fontwork.............................................................................................................23
Vector graphics..........................................................................................................................24
Frames and text boxes...............................................................................................................24
Active content controls..............................................................................................................24
Macros.......................................................................................................................................24
Import, export and sharing issues in text documents................................................................25
Good practice in text documents..........................................................................................25
Compatibility settings in OpenOffice.org for the current document....................................25
Add paragraph and table spacing at tops of pages (in current document).......................26
Use OpenOffice.org 1.1 tabstop formatting.....................................................................26
ii
Migration Guide
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Contents
Use OpenOffice.org 1.1 line spacing...............................................................................26
Font and font spacing...........................................................................................................26
Tables....................................................................................................................................26
Mail merge documents.........................................................................................................26
Forms....................................................................................................................................27
Issues with forms created in Microsoft Office.................................................................27
Issues with forms created in OpenOffice.org...................................................................27
Footnotes, endnotes, tables of contents and indexes............................................................27
Numbered paragraphs, outline numbering, cross-references................................................28
Page numbering....................................................................................................................28
Date and time fields..............................................................................................................29
Importing Word fields...........................................................................................................29
Import, export and sharing issues in spreadsheets....................................................................30
Form fields............................................................................................................................30
Array constants.....................................................................................................................31
Optional parameters in formulas..........................................................................................31
Functions..............................................................................................................................31
Statistical, engineering and financial functions...............................................................31
Analysis ToolPak Functions.............................................................................................31
Other functions not implemented / imported...................................................................31
DataPilot—Pivot Table.........................................................................................................31
AutoFilter.............................................................................................................................32
Charts....................................................................................................................................32
Number formats....................................................................................................................33
Grid lines..............................................................................................................................33
Import, export and sharing issues in presentations....................................................................33
Color gradients and borders..................................................................................................33
Multimedia...........................................................................................................................33
Chart animations...................................................................................................................34
Pack and Go..........................................................................................................................34
Fields....................................................................................................................................34
Action settings and interaction.............................................................................................34
PowerPoint custom animations and Impress object effects..................................................34
PowerPoint—Impress slide transitions.................................................................................35
Chapter 3
Importing other Microsoft Office Files.................................................................37
Introduction...............................................................................................................................38
Custom dictionaries...................................................................................................................38
Migration Guide
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Contents
Create a new dictionary in OpenOffice.org..........................................................................38
Download the file that contains the macro...........................................................................39
In Microsoft Word, locate where the custom dictionaries are stored...................................39
Import the dictionary into OpenOffice.org...........................................................................39
AutoText entries........................................................................................................................40
AutoCorrect entries...................................................................................................................41
Chapter 4
General Differences in Use between OpenOffice.org and Microsoft Office........43
Help...........................................................................................................................................44
Zoom - the view percentage......................................................................................................44
AutoCorrect and AutoFormat....................................................................................................44
Menus........................................................................................................................................45
Personalized menus..............................................................................................................45
Toolbars.....................................................................................................................................46
Drag and drop............................................................................................................................46
Side panes - docked or floating windows..................................................................................46
Docking and undocking........................................................................................................47
Resizing................................................................................................................................47
Navigator..............................................................................................................................47
Styles and Formatting...........................................................................................................48
Gallery..................................................................................................................................49
Data Source Explorer...........................................................................................................50
Page preview.............................................................................................................................50
Keyboard shortcuts....................................................................................................................51
Smart tags..................................................................................................................................51
Special characters or symbols...................................................................................................51
File management.......................................................................................................................51
Default locations...................................................................................................................51
Creating new files.................................................................................................................52
Template folder management...............................................................................................52
Default templates..................................................................................................................52
Open and Save As dialogs....................................................................................................53
File management within an OpenOffice.org Open or Save As dialog.............................54
Password protection..............................................................................................................54
Privacy options.....................................................................................................................54
Digital signatures..................................................................................................................54
Portable Document Format (PDF) file creation...................................................................55
Creating web pages (HTML files) overview........................................................................55
iv
Migration Guide
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Contents
Writer...............................................................................................................................55
Calc..................................................................................................................................55
Draw.................................................................................................................................55
Impress.............................................................................................................................55
Document properties............................................................................................................55
Searching for files.................................................................................................................56
Object linking between files.................................................................................................56
AutoRecovery saves.............................................................................................................56
Version control......................................................................................................................56
Working with multiple open files..............................................................................................56
Find and Replace.......................................................................................................................57
Tips for find and replace.......................................................................................................58
Attributes..............................................................................................................................58
Formats.................................................................................................................................58
Regular expressions..............................................................................................................59
Similarity search...................................................................................................................60
Search for styles....................................................................................................................60
Grammar checking....................................................................................................................60
Chapter 5
Differences in Use between Writer and Word.......................................................61
Overview...................................................................................................................................62
The Writer interface..................................................................................................................62
Views.........................................................................................................................................62
Status bar...................................................................................................................................63
Navigator...................................................................................................................................63
Formatting and Styles................................................................................................................64
Keyboard...................................................................................................................................65
How to select multiple parts of the text................................................................................65
Multiple selections and tables..............................................................................................65
Comparison of shortcut keys................................................................................................66
Mouse use..................................................................................................................................66
Tables........................................................................................................................................67
Selections involving tables...................................................................................................67
Heading rows........................................................................................................................67
Adjusting column widths and row heights using the keyboard............................................67
Copying and pasting cells in a table.....................................................................................68
Inserting and deleting rows or columns................................................................................68
Equal row heights and column widths..................................................................................68
Migration Guide
v
Contents
Splits and merges..................................................................................................................68
Sorting..................................................................................................................................69
Entering numbers and formulas............................................................................................69
Creating a table from a data source......................................................................................70
Charts in Writer.........................................................................................................................70
Customizing the user interface..................................................................................................70
Write, edit, and review documents............................................................................................71
Control page layout...................................................................................................................73
Word’s notion of page layout................................................................................................73
Writer’s notion of page layout..............................................................................................73
Comparison for page layout.................................................................................................73
Use templates and styles............................................................................................................75
Font size...............................................................................................................................76
Space between paragraphs and page breaks before..............................................................76
Fields.........................................................................................................................................76
Work with large or complex documents....................................................................................77
Work with graphics...................................................................................................................78
Mail Merge................................................................................................................................79
Envelopes..................................................................................................................................79
Adding an envelope..............................................................................................................79
Removing an envelope.........................................................................................................79
Page styles.................................................................................................................................79
Modify a page style..............................................................................................................79
Create a style........................................................................................................................79
The Page Style dialog...........................................................................................................80
Organizer tab....................................................................................................................80
Page tab............................................................................................................................80
Background tab................................................................................................................80
Header and footer tabs.....................................................................................................80
Borders, columns and footnote tabs.................................................................................81
Page breaks and page numbering..............................................................................................81
Changing the style used for a page and changing the numbering sequence.........................81
To insert page numbering.....................................................................................................81
Page numbers on portrait and landscape pages in the same place and orientation...............82
Conditional text.........................................................................................................................82
Master documents.....................................................................................................................83
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Migration Guide
Contents
Chapter 6
Differences in Use between Calc and Excel.........................................................85
Overview...................................................................................................................................86
The Calc interface.....................................................................................................................86
Terminology..............................................................................................................................86
User interface............................................................................................................................87
Drag and drop............................................................................................................................87
Keyboard shortcuts....................................................................................................................88
Range lists.................................................................................................................................88
Deleting cell contents................................................................................................................89
Filling down or to the right.......................................................................................................89
Using the Fill Down (or Fill Right) feature..........................................................................89
Using the fill handle.............................................................................................................89
Default number format..............................................................................................................90
Interpreting cell contents...........................................................................................................90
Limitations................................................................................................................................90
Form fields................................................................................................................................91
Relative addressing of sheets....................................................................................................91
Named ranges and “Natural Language” formulas.....................................................................91
Array formulas..........................................................................................................................91
Functions...................................................................................................................................92
Optional parameters in functions..........................................................................................92
Date values in financial functions........................................................................................93
Analysis Addin functions......................................................................................................93
Differences in function results..............................................................................................93
Functions not implemented or imported...............................................................................93
DataPilot or Pivot Table............................................................................................................94
AutoFilter..................................................................................................................................94
Inserting notes (“comments” in Excel).....................................................................................95
Text to columns.........................................................................................................................96
Solver........................................................................................................................................96
Charts........................................................................................................................................96
Number formats.........................................................................................................................96
Use of Autosum feature.............................................................................................................97
Grid lines and other view settings.............................................................................................97
Hidden rows..............................................................................................................................97
Navigator...................................................................................................................................97
Styles and Formatting window..................................................................................................98
Migration Guide
vii
Contents
Conditional formatting and styles.............................................................................................98
Function list...............................................................................................................................99
Error values...............................................................................................................................99
Working across spreadsheets, web pages and database data.....................................................99
Working across spreadsheets................................................................................................99
Links to HTML data or other spreadsheets........................................................................101
Links to database data.........................................................................................................101
Printing....................................................................................................................................102
Macros.....................................................................................................................................104
Number recognition.................................................................................................................104
Default cell formats............................................................................................................104
Input category.....................................................................................................................106
Changing the cell’s format based on input.........................................................................107
Pasting values.....................................................................................................................107
Chapter 7
Differences in Use between Impress and PowerPoint........................................109
Introduction.............................................................................................................................110
Accessing different views........................................................................................................110
Color gradients and borders.....................................................................................................112
Multimedia..............................................................................................................................112
Narration.............................................................................................................................112
Sound..................................................................................................................................112
Chart animations......................................................................................................................112
Pack and Go.............................................................................................................................113
Fields.......................................................................................................................................113
Action settings and interaction................................................................................................113
Animating a slide show...........................................................................................................113
Custom animations.............................................................................................................113
Differences in animation effects.........................................................................................115
Slide transition effects........................................................................................................116
Fitting text to a frame..............................................................................................................117
Chapter 8
Customizing OpenOffice.org...............................................................................119
Customizing toolbars..............................................................................................................120
Customizing toolbars..........................................................................................................120
Creating a new toolbar........................................................................................................121
Customizing menus.................................................................................................................121
Customizing menu content.................................................................................................121
viii
Migration Guide
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