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Printing a font sample list
To print samples of the fonts currently available for the MFP:
1
Make sure the MFP is on and the Ready message appears.
2
Press Menu on the control panel.
3
Touch Reports.
4
Touch the down arrow until Print Fonts appears, then touch Print Fonts.
5
Touch PCL Fonts or PostScript Fonts.
Printing a directory list
A directory listing shows the resources stored in flash memory or on the hard disk. To print a listing:
1
Make sure the MFP is on and the Ready message appears.
2
Press Menu on the control panel.
3
Touch Reports.
4
Touch the down arrow until Print Directory appears, then touch Print Directory.
Printing confidential and held jobs
The term held job refers to any type of print job that can be initiated by the user at the MFP. This
includes a confidential job, a verify print job, a reserve print job, a repeat print job, a bookmark, a
profile, or a file on a USB flash memory device. When sending a job to the MFP, you can specify in
the driver that you want the MFP to hold the job in memory. Once your job is stored in MFP memory,
go to the MFP, and use the MFP control panel to specify what you want to do with your print job.
All confidential and held jobs have a user name associated with them. To access confidential or held
jobs, you must first select the type of job (confidential or held), and then select your user name from
the user name list. Once you select your user name, you can print all your confidential jobs, or select
an individual print job. You can then choose the number of copies for the print job, or you can delete
the print job.
Printing a confidential job
When you send a confidential job to the MFP, you must enter a Personal Identification Number (PIN)
from the driver. The PIN must be four digits using the numbers 0–9. The job is held in MFP memory
until you enter the same four-digit PIN from the control panel and choose to print or delete the job.
This ensures the job does not print until you are there to retrieve it. No one else using the MFP can
print the job without the PIN.
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Windows
1
From a word processor, spreadsheet, browser, or other application, select File
Æ
Print.
2
Click Properties. (If there is no Properties button, click Setup, and then click Properties.)
3
Depending on the operating system, you may have to click the Other Options tab, and then
click Print and Hold.
Note: If you have difficulty finding Print and Hold
Æ
Confidential Print, click Help, see the
topic Confidential Print or Print and Hold, and then follow the driver instructions.
4
Enter a User Name and PIN.
5
Send your job to the MFP.
Go to the MFP when you are ready to retrieve your confidential print job, and follow the At the
MFP steps.
Macintosh
1
From a word processor, spreadsheet, browser, or other application, select File
Æ
Print.
2
In the Copies & Pages or General pop-up menu, select Job Routing.
a When using Mac OS 9, if Job Routing is not a choice on the pop-up menu, select Plug-in
Preferences
Æ
Print Time Filters.
b Turn down the disclosure triangle to the left of Print Time Filters, and select Job
Routing.
c In the pop-up menu, select Job Routing.
3
In the radio group, select Confidential Print.
4
Enter a User Name and PIN.
5
Send your job to the MFP.
Go to the MFP when you are ready to retrieve your confidential print job, and follow the At the
MFP steps.
At the MFP
1
Touch Held Jobs.
2
Touch your user name.
Note: A maximum of 500 results can be displayed for held jobs. If your name does not
appear, touch the down arrow until your name appears, or touch Search Held Jobs
if there are a large number of held jobs in the MFP.
3
Select Confidential Jobs.
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4
Enter your PIN.
For more information, see Entering a Personal Identification Number (PIN).
5
Touch the job you want to print.
6
Touch Print, or touch + to input the number of copies, and then touch Print.
Note: After your job prints, it is deleted from MFP memory.
Entering a Personal Identification Number (PIN)
After you select a Confidential Job, the Enter PIN screen appears.
Use the touch screen number pad or the numeric pad to the right of the display to enter the
four-digit PIN associated with the confidential job.
Note: As you enter the PIN, asterisks appear on the display to ensure confidentiality.
If you enter an invalid PIN, the Invalid PIN screen appears.
Reenter the PIN, or touch Cancel.
Note: After your job prints, it is deleted from MFP memory.
Printing and deleting held jobs
Held jobs (Verify Print, Reserve Print, or Repeat Print) are printed or deleted from the MFP control
panel and do not require a PIN.
Verify Print
If you send a Verify Print job, the MFP prints one copy and holds the remaining copies you requested
in MFP memory. Use Verify Print to examine the first copy to see if it is satisfactory before printing the
remaining copies. Once all copies are printed, the Verify Print job is automatically deleted from MFP
memory.
Reserve Print
If you send a Reserve Print job, the MFP does not print the job immediately. It stores the job in
memory so you can print the job later. The job is held in memory until you delete it from the Held
Jobs menu. Reserve Print jobs may be deleted if the MFP requires extra memory to process
additional held jobs.
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Repeat Print
If you send a Repeat Print job, the MFP prints all requested copies of the job and stores the job in
memory so you can print additional copies later. You can print additional copies as long as the job
remains stored in memory.
Note: Repeat Print jobs are automatically deleted from MFP memory when the MFP
requires extra memory to process additional held jobs.
Windows
1
From a word processor, spreadsheet, browser, or other application, select File
Æ
Print.
2
Click Properties. (If there is no Properties button, click Setup, and then click Properties.)
3
Depending on the operating system, you may have to click the Other Options tab, and then
click Print and Hold.
Note: If you have difficulty finding Print and Hold
Æ
Held Jobs, click Help, and see the
topic Held Jobs or Print and Hold, then follow the driver instructions.
4
Select the type of held job you want, and then send your job to the MFP.
Go to the MFP when you are ready to retrieve your confidential print job, and follow the At the
MFP steps.
Macintosh
1
From a word processor, spreadsheet, browser, or other application, select File
Æ
Print.
2
In the Copies & Pages or General pop-up menu, select Job Routing.
a When using Mac OS 9, if Job Routing is not a choice on the pop-up menu, select Plug-in
Preferences
Æ
Print Time Filters.
b Turn down the disclosure triangle to the left of Print Time Filters, and select Job
Routing.
c In the pop-up menu, select Job Routing.
3
In the radio group, select the type of held job you want, enter a user name, and then send
your job to the MFP.
Go to the MFP when you are ready to retrieve your confidential print job, and follow the At the
MFP steps.
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At the MFP
1
Touch Held Jobs.
2
Touch your user name.
Note: A maximum of 500 results can be displayed for held jobs. If your name does not
appear, touch the down arrow until your name appears, or touch Search <your
name> if you have a large number of held jobs in the MFP.
3
Touch the job you want to print.
Touch the down arrow, or touch Search <your name> if you have a large number of held
jobs in the MFP.
4
Touch Print, or touch + to input the number of copies, and then touch Print.
Note: You can also choose to Print All or Delete All.
Printing on specialty media
Media is paper, card stock, transparencies, labels, and envelopes. The last four are some referred to
as specialty media. Follow these instructions to print on specialty media.
1
Load the media as specified for the tray being used. See Loading standard trays and
optional trays for help.
2
From the MFP control panel, set the Paper Type and Paper Size according to the media you
loaded. See Setting the Paper Type and Paper Size for help.
3
From the computer software application, set the paper type, size, and source according to the
media you loaded.
Windows
a From a word processor, spreadsheet, browser, or other application, select File
Æ
Print.
b Click Properties (or Options, Printer, or Setup, depending on the application) to view the
MFP driver settings.
c Click the Paper tab.
A paper tray list will appear.
d Select the tray containing the specialty media.
Note: If you have difficulty, click Help, and then follow the driver instructions.
e Select the media type (transparencies, envelopes, and so on) from the Paper Type list
box.
f Select the size of the specialty media from the Paper Size list box.
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g Click OK, and then send the print job as usual.
Mac OS 9
a Select File
Æ
Page Setup.
b Select the size of the specialty media from the Paper pop-up menu, and then click OK.
c Select File
Æ
Print.
d With General selected on the top pop-up menu, go to the Paper Source pop-up menu,
and select the tray containing the specialty media or the name of the media.
e Click Print.
Mac OS X
a Select File
Æ
Page Setup.
b Select the MFP from the Format for pop-up menu.
c Select the size of the specialty media from the Paper pop-up menu, and then click OK.
d Select File
Æ
Print.
e On the Copies & Pages pop-up menu, select Imaging.
f Select the specialty media on the PaperType pop-up menu.
g On the Imaging pop-up menu, select Paper Feed.
h Select the tray containing the specialty media from the All pages from or First page
from / Remaining from pop-up menus.
i Click Print.
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Loading standard trays and optional trays
The MFP has a 500-sheet standard tray. You may have also purchased one or more 250-sheet or
500-sheet optional
trays or a 2000-sheet drawer. The steps for loading a 250-sheet tray or 500-sheet
tray are the same.
Note: The steps for loading a 2000-sheet drawer are different than the steps for loading
a 250-sheet tray or 500-sheet tray.
To load print media:
Note: Do not remove a tray when a job is printing or when the control panel green
indicator light is blinking. Doing so may cause a jam.
1
Remove the tray from the MFP, and place it on a flat, level surface.
2
Squeeze the side guide tab, and slide the guide to the outer edge of the tray.
3
Squeeze the rear guide tab, and slide the guide to the correct position for the size media you
are loading.
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4
Flex the sheets back and forth to loosen them, then fan them. Do not fold or crease the print
media. Straighten the edges on a level surface.
Size indicators
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