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7.3
Update Common Information for Multiple Documents
If two or more documents have common indexing information, you can update them together.
To Update Common Information for Multiple Documents:
1. In Sohodox, select Workspace > Document Types in the Navigation
pane.
2. Select a Document Type from the Document Type node.
3. This will display all the documents under this document type in the List
pane.
4.Select all the documents for which you want to update common indexing information.
Doing this will display the indexing fields as blank (empty/without any value entered).
5.Enter appropriate descriptive/indexing information for the documents in the respective
data fields in the Information pane of the Document Details pane.
Note:
Whatever you enter in any field will apply to all the documents. If you want to retain the
value of an indexing field of a particular document(s), then leave that field empty.
6.Click the Save button on the Information bar to save the information.
·
There is no limit to the number of documents that can be selected for updating common
information. However, by default, as the number of documents displayed in the List View
pane is 50, you may want to change it if you need to update more documents together. To
display more documents in the List View pane, see Change the number of items being
displayed in List View
. Once updated, you can revert to the default display of 50
documents if you want.
Related Topics
Update Common Indexing Information for Multiple Documents
Change the number of items being displayed in List View
7.4
Open a Document
You can select or double click a document in the List View pane to view or edit it using Sohodox
Internal Viewer or You can open a document in its associated application. For e.g. Lets say that
you want to open a .xls file, by selecting the Open in Associated Application option, the .xls files
will open in MS Excel instead of Sohodox Internal Viewer.
To Open a Document:
1. Select a document from the List
View
pane.
2. A preview of the document along with its details will be displayed in the Document
Details
pane Or, double click a document from the list to open it in the Document Details window.
To Open a Document in its Associated Application:
