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Use the Create
menu to select
Page Designer.
Jostens Page
Designer provides you
with powerful layout
tools to help you
create exciting pages
for your yearbook.
Using Page Designer
you can place and
crop images, edit
text, add clip art and
backgrounds.
We have provided you
with hundreds of
pre-designed layout
templates to help
make the yearbook
creation process
easier. These
templates can be
used as-is or
modified in Page
Designer. You can
access these designs
by clicking on the
Designs button
in Page Designer.
Using Your Page Designer
• Use the Pages, Designs, Images, Format,
Flow and History tabs to navigate
option screens while creating your page.
• To begin working on a page, click on the
Pages tab to bring up a thumbnail view of
the ladder. Click on the thumbnail of the
page that you would like to work on and it
will appear in Page Designer.
• Use the Designs, Images and Format
tabs, along with the toolbar and drop-
down menus at the top of the Page
Designer screen to edit your page.
Basic Tools Overview:
• You can add Ruler Guides by dragging
them onto your page from the vertical and
horizontal rulers. Choose Lock Guides from
the View menu to lock your guides in place.
• To add Column or Row guides, right-click
on the side or top ruler and select the
number of columns or rows you would like
to create.
• Use the Keyboard Arrow Keys to nudge
elements on the page. (The Snap to Grid
needs to be disabled in order to nudge
elements by points. If the grid is enabled
the arrow keys will move the element to
the nearest pica marker, and then in 1/2
pica increments.)
• To align several elements simultaneously,
hold down the Shift key while you select
the elements. Then right-click on a
selected item and choose the appropriate
alignment option.
• In the Page Designer, go to the Designs tab
then use the drop-down menu to select a
template design category.
• We have added four new sets of Theme
templates to the Page Surfer designs. You
can use these Theme Categories to create
your whole book!
• To place a template, drag it from the
template design thumbnails section and
drop it on your selected page.
• You can save your page layouts as
templates so that you can use the designs
on other pages. To save a page as a
template simply choose Save as Template
under the file menu.
• Once you have saved your page as a
template you can access it in the
Custom/My Templates Design category.
Using Jostens Pre-Designed Templates
For more detailed
instructions and
information click the
Need Help? button
along the top of your
screen when you
are working on your
book online.
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Placing Images
Placing Text
• Click on the Images tab in Page
Designer to access the available images.
• Use the Images drop-down menu to select
an image category. Jostens clip art is listed
by category under the clip art header in the
drop-down menu. Photos you submitted
will be in the Activity or Portrait sections.
• When you use the Search button the
returned images will appear in the image
column.
• To place an image, drag it from the Image
thumbnails section and drop it on the photo
box you would like it placed in. You can
also drag and drop an image onto your
page without placing it into an existing
photo box.
• Double-Click on the image in the box.
A zoom scroll bar will appear along the top
of your image. Use this bar to resize the
selected image. While the image is selected
you can also use your mouse to move the
image around in the box to change the
cropping area.
• To move an image box, click on the box
until your cursor becomes a 4-sided arrow.
Then use your mouse to reposition the
image box.
• Enlarge your Page View using the drop-
down menu so that you will be able to see
the text on your monitor as you edit it.
• Choose the text box you would like to edit
by selecting it with your mouse or click on
the Place New Text Box button on the tool
bar to add a new text box.
Highlight and delete the default text and
enter your own text.
• Use the Format tab to change the font
attributes and alignment for your text. There
are many options to choose from including:
- Knockout Text
- Text Wrap
- Drop Shadow
- Line Spacing
To learn more about using these tools, use
the Need Help menu on Yearbook Avenue.
• You can also change the attributes and style
of a text box by right clicking on the text box
and choosing from the pop-up menu.
• To move a text box, click on the edge until
your cursor becomes a 4-sided arrow. Then
use your mouse to reposition the text box.
For more detailed
instructions and
information click the
Need Help? button
along the top of your
screen when you
are working on your
book online.
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For more detailed
instructions and
information click the
Need Help? button
along the top of your
screen when you
are working on your
book online.
There are some
exciting Photo Effects
available in the
YearTech Online Page
Designer. You can use
Page Designer to:
- Adjust tint and
transparency
- Add drop shadows
- Change shapes
- Make photo
backgrounds
- Create rounded
corners
- Remove red eye
- Rotate photos
Access the effects by
selecting the Format
tab in Page Designer.
Cut Out Backgrounds
• To make a Cut Out Background, select the
image you would like to edit and then click
on the Cut Out Background icon in the
Format/Effects toolbar.
• Use the Cut Out Background Eraser tool to
erase the area you would like to remove
from your image. Use the buttons at the
bottom of the window to change the
Eraser from circle to square shape, and
use the Radius scroll line to change
the size of your Eraser.
• If you erase an area and decide you want it
back you can use the Undo Arrow button.
You can also use the Paintbrush to paint
an area back in that you previously erased.
• You will want to Zoom in on your image to
make editing easier. When you are Zoomed
in you can use the Hand tool to reposition
your image in the editing window.
• Once you finish your image click Apply to
apply the image edits to your page.
Selective Color
• While in Page Designer, select the photo
you want to edit.
• With the image selected,click on the
Format tab, and then select the Effects link
at the top of the Format window.
• Click on the Selective Color button.
• Use the Selective Color Brush tool to add
color back to areas of your image. Use
the buttons at the bottom of the window to
change the Brush from a circle to a square
shape, and use the Radius scroll line to
change the size of your Brush.
• If you paint an area and decide you don’t
want it colored you can use the Undo
Arrow button. You can also use the Eraser
to erase the color you added to an area.
• You will want to Zoom in on your image to
make editing easier. When you are Zoomed
in you can use the Hand tool to reposition
your image in the editing window.
• When you finish your image click Apply to
apply the image edits to your page.
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Portrait Panel Pages, Getting Your Images Ready
For more detailed
instructions and
information click the
Need Help? button
along the top of your
screen when you
are working on your
book online.
• If you need to move a person from one
portrait category to another you can do so
by clicking on their image thumbnail and
dragging their image to another category.
• You can change a person’s name by
double-clicking on the portrait thumbnail and
clicking the edit button next to their name.
• Use the Use Portrait drop-down menu to
choose whether to use the portrait or “no
photo” artwork.
• Use the Use Portrait drop-down menu
to tag an image as Teacher, Assistant,
Student or Other. Portraits will place
alphabetically within each portrait type
category, and the categories will place
in the following order: Teacher, Assistant
Teacher, Student, Other.
• Use the Delete Image button to remove an
entry.
Note: We recommend against deleting
images in case you decide to use them
later, instead select “Don’t Use Portrait.”
• If you select the Index This Photo option,
all the information in the Names field will be
included in the Index.
Note: If you do not want an entry to appear
in the index, uncheck this box.
• Click Done to save your changes to the
portrait record.
If you decide to create your portrait pages using the auto flow functionality available in the YearTech Online Page Designer,
follow these steps:
1. Submit your portrait CD to Jostens in the Portrait CD mailer included in your yearbook kit, or submit your portraits in
Photo Sorting Envelopes for Jostens to scan and upload to your site.
2. Edit your student image information in the Image Library. Then print out a category preview to create your own “photo
proofs” to edit. Enter all changes into the Image Library BEFORE you flow your pages.
3. Auto flow your portrait categories into your book.
4. Make all corrections in the Image Library. This will ensure that the edited information shows up correctly when you
create your Index.
Proofing Tips:
If you need assistance from classroom teachers or others to review the portrait information and provide feedback you
can print out category previews by clicking on the PDF button in the Image Library. Then enter all changes into the Image
Library before you flow your pages.
Before you flow
your panel pages,
it is important that
you edit the “No
Grade” category in
the Image Library.
If you do not
redistribute these
photos to the
appropriate category
before you flow
your pages, the
photos will not
appear in your book.
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For more detailed
instructions and
information click the
Need Help? button
along the top of your
screen when you
are working on your
book online.
Portrait Panel Pages, Creating Your Pages
• Go to the page you would like to edit in
Page Designer.
• Click on the Designs tab.
• Choose the Page Surfer link at the top of
the Designs window and select Portraits
from the drop-down menu.
• Drag the template design you would like to
use onto your page.
Note: You also have the option to design
your own portrait page layout and use the
steps listed below to flow portraits into your
custom layout.
• Select your name formatting style you
would like to use from the Format drop-
down menu.
• Choose the grade that you would like to
flow from the drop-down menu.
• Click the Flow button.
• After you Flow your pages, you can edit
your pages in Page Designer.
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16
Coverage Report
For more detailed
instructions and
information click the
Need Help? button
along the top of your
screen when you
are working on your
book online.
The Yearbook
Coverage Report
makes it easy for
staffs to track the
number of times a
student appears in a
yearbook. The report
also ties to your
online selling tools,
so you can use it to
see which students
are in the book but
have not yet pur-
chased a book. This
provides you with a
great way to target
prospective buyers.
• Access your Yearbook Coverage Report by clicking
on the Coverage Report link under the Create or
Go To menu.
• Your Coverage Report default sort will be
alphabetical by Last Name. Click on any report
header to change the sort.
• You can use the Coverage Report tools to Add
a Name, Import Last Year’s Consumers, Import and
Export Lists and Find Duplicate Names.
• Use the Export button to create a comma
separated file that can be opened in Excel to
use offline.
• Start typing in any column’s top field to begin an
auto-sort based on what you are entering. This
easy-to-use functionality will allow you to easily
search and sort by names, grades and number of
times a student is in the book.
• Use the green Merge button to merge two
records. You can choose which name to keep
when you merge records.
• Use the red Delete button to delete a record.
• Use the Send Email button to send an email
promoting your yearbook, Replay It, and ads.
• On the Email setup page you will be asked what
product you would like to promote. Choose
Yearbooks from the drop-down menu.
• Choose the Selected Offering in drop-down
number two.
• In field three enter your school’s name exactly as
you want it to appear in the email and subject line.
• Click on the Next button and you will see a preview
of various email designs you can choose from.
Choose a design and cick Next.
• You can enter email addresses manually, copy and
paste them from a list you have, or click on the
Address Book link to select addresses from the list
you uploaded.
• Click on the Send button to send your email.
Email Templates
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For more detailed
instructions and
information click the
Need Help? button
along the top of your
screen when you
are working on your
book online.
Creating Your Index
• Use the Settings tab to select the page you
would like to flow your index onto and set the
parameters or your index pages.
• Use the available menus to select the Name
Format, Divider and Body Fonts and Number
of Columns for your index.
• Edit the Margins to alter the layout of your
index.
Note: Be sure to leave adequate margin
space at the top and bottom of your pages
if you would like to add headlines, candid
photos or stories. You can add these
elements in the Page Designer after you
flow your index.
• Click Preview to see how your pages will flow.
• Once you are satisfied with the preview use
the Save button to flow your index.
• You can edit your index by opening it up in
the Page Designer.
Note: The indexing tool uses the information
you entered in the Name fields in your Image
Library to create your index. The name fields in
the Image Library are set up so that entries are
formatted correctly for placement in the index. It
is important to keep the information in the Image
Library up to date so that the index is correct.
Use the Jostens
Online Index creation
tool to quickly and
easily create the
index for your book.
You can access
the Indexing tool
by selecting Index
under the Create or
Go To menu on your
header.
50
Reviewing Your Pages Before Submission
• The Highlight Incomplete Elements tool,
located under the Edit/Select/Incomplete
menu or on the Page Designer toolbar,
will display possible problems such as text
that is too large to fit in the text box and
text/photo boxes that haven’t been edited.
• The Highlight Incomplete Elements function
does not check content, spelling, photo
cropping, etc. It is important that you print
a PDF and review your page before
submitting it to the plant.
• Use the View PDF link under the File menu
to create a PDF of your page.
• To print a hard copy of your page, click
on the printer icon at the top of the Print
Preview PDF window, or select Print from
the File menu while viewing your Page
Preview.
When reviewing your page, check the
following carefully:
1) Check all text for proper spelling,
punctuation and placement.
2) Double-check the spelling and accuracy
of all names.
3) Check all photos for proper placement.
4) Print out a final copy of the page for your
records prior to submission.
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For more detailed
instructions and
information click the
Need Help? button
along the top of your
screen when you
are working on your
book online.
Before submitting a
page, do a complete
review and carefully
check for
misspellings and
incorrect photo
placement.
Correct any errors
you find.
Once a page has
been submitted, it
cannot be changed.
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19
Submitting Your Pages
For more detailed
instructions and
information click the
Need Help? button
along the top of your
screen when you
are working on your
book online.
Before submitting a
page, do a complete
review and carefully
check for
misspellings and
incorrect photo
placement.
Correct any errors
you find.
Once a page has
been submitted, it
cannot be changed.
• When you are working in your Page Ladder
(found under the Plan and Create menus),
you will notice the pages are color-coded to
indicate their status. You will also notice
when a page is in process, a Complete
button is available.
• The page status turns green after you click
the Complete button. You can only use the
Complete button after you have edited all of
the photo and text boxes on your page.
Note: Use the Highlight Incomplete Elements
functionality in Page Designer to see which
elements you still need to edit on a page.
• After a page is marked as complete, you will
see two new buttons -- Submit and Return.
Note: The Submit and Return buttons are
only available to the Adviser login. If you
decide the page still needs modification,
simply select the page and make the
changes. You also have the option to Return
which requires the page to be set Complete
again when you are finished with your edits.
• Before you can submit your page you will
need to view the Proof PDF for final
confirmation that the page is correct. Click
on the printer icon on the Page Ladder to
generate the Proof PDF. Once you view the
PDF version of the page you will be able to
hit the Submit button.
• After you thoroughly review your page and
determine it is ready for submission, click on
the Submit button.
Note: Once you submit a page, you will
no longer be able to make changes to it.
Changes requested after submission can
result in extra charges. Contact your plant
consultant for assistance.
• Once a page has been submitted, it will
appear on your Page Ladder with black
color-coding. Submitted pages cannot be
changed.
You can also Mark Complete and Submit
your pages from the File/Page Info menu
link while viewing your page in your
Page Designer.
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© 2011 Jostens, Inc. Printed in U.S.A. (1066)
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