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Page 51 of 239

Wholesale Price

This is used in conjunction with the customer login feature and will be the

price that logged in customers will see.

List Price

This will show a price with a strikethrough like this List Price: $50.00 on the

product and product detail pages.

In Stock

If you are using the stock management feature then you will see a drop down

menu here. Choose in stock to specify the number of items you have in stock.

Choose by options if you want set the stock management by product options

and then edit the stock level through the product option admin page. If you are

not using Stock Management then you will see a box labelled Sell Button,

checking that will show a buy button next to the product, unchecking it will

show an Out of Stock message. This message can be edited in

vsadmin/inc/languagefile.asp / .php

Display Product

Checking the box here will display the product on your store. Leaving it

unchecked will keep the product information in the database but it won't

appear publically.

Image

This is the path to the image that appears on the product page. The default

location for the product images is the /prodimages/ folder but you can change

that. Click on the ... button to browse your hard drive and upload the image

you need. For the ASP version you will need to check with your host that the

component "ASPupload" is installed on the server and that you have this

setting in vsadmin/includes.asp - useaspuploadforimages=TRUE

Click on the "More" button to show up to 5 pictures on the products page

Large Image

This is the path to the image that will appear on the product detail page. Click

on the "More" button to show up to 5 pictures on the product detail page.

Giant Image

This is the path to the image that will be linked from the product detail page.

Click on the "More" button to show up to 5 pictures. The linked image can

either appear on a new page or in a pop-up window.

Manufacturer

Select from the manufacturers set up in the Manufacturers admin page. This

can be included on the search page to narrow down search options and be

shown on the products page.

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Dimensions

This option will only appear if you have selected the dimensions box from the

main admin settings. If you choose to use dimensions then this will need to be

set for all products.

Product Weight

The weight of the product that enables the calculation of shipping. This should

be expressed as a decimal.

Product Options

Select the number of product options that are to be associated to a product.

Drop shipper

Select the drop shipper that is associated to the product

Description

This is the description that will appear on the product page. You can add

HTML here to format the text to your requirements.

Long Description

This is the description that will appear on the product detail page. You can

add HTML here to format the text to your requirements.

Exemptions

Select any exemption that apply to the product. Use <Ctrl> + click for multiple

selections.

Has static page

Only check this box if you have set up a static product detail page. The

product detail page link will take the form of. . .

the_product_name.asp

. . . where the page name will be made of the product name, in lower case

with spaces replaced by underscores and non alphanumeric characters

removed. You will need to set up the static page previously following our help

page on search engine friendly features.

Recommended

Tick the box here if you would like this product to be shown as recommended

when any other product is added to cart.

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Page 53 of 239

Gift wrap available

Tick the box here if you would like to give the customer the choice of adding

gift wrapping to their product order. The Choice to select gift wrapping will

appear in the cart and the text comes with its own css class for formatting.

The charge can be made for gift wrapping service by an addition to

vsadmin/includes.asp - giftwrappingcost=0.8 or vsadmin/includes.php -

$giftwrappingcost=0.8;

Any product with gift wrap associated will be highlighted in green in the admin

orders page.

Back order available

If you want the buy button to change to a "back order" labeled button when an

item goes out of stock, check the box here. The customer can still add the

product to cart but will be warned on the screen that the item is not in stock

and has been put on back order for them. This will also work with product

options that are out of stock. You can also use this feature without stock

management being turned on.

Product Order

Enter a value here for ordering the products on the publically viewable product

pages. These can be in ascending or descending order depending on the

setting sortBy=6 / sortBy=7 includes.asp or $sortBy=6; / $sortBy=7; in

includes.php.

Additional sections

If you would like your product to appear in more than one category then select

the number of additional sections here and choose from the available

categories.

Once the number is selected you should be presented with the same number

of drop downs where it is possible to choose the relevant categories.

Add. Search Params

This is where you can place keywords for the product search that don't appear

in the product name, id or description. They can be separated by a space and

won't appear on the page itself.

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Product Options

Product options allow your customers to choose specific attributes or add-ons

for each product. This would typically be an item of clothing offered in various

colors or a build your own computer system where the buyer can choose the

processor, memory, monitor etc. Any price changes are shown in real time - it

is also possible to plug-in the weight difference if applicable so shipping can

be calculated correctly. Version 4.9.0 saw the introduction of a feature

allowing the product option to have its own product id.

Select the “product options” link from the left hand menu of your control panel.

From this screen you can clone, modify or delete an existing product option or

add a new one. There is also the possibility to add a New Text Input Option.

Setting up a new Product Option

Click on New Option and you should see a screen with this at the top:

The Screen Explained

Option Name: This is the name that is displayed on the products page next to

the product it relates to.

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Page 55 of 239

Working Name: This is for internal use only and helps identify the product

option in the admin section. It may be that you have different product options

for colors depending on the product eg different colors available for socks and

shoes.

Option Style: Choose to show your product options as a drop down menu,

radio buttons or Multiple Purchase.

The Multiple Purchase feature was introduced in Version 5.5.0 and allows

customers to select different quantities of product options from the same page

before adding them all to cart. It will appear on the product and / or product

detail page like this:

No default: Select here if there is no default product option to be shown.

Single line: Select here if you want the options to appear on the same line

rather than one below another.

"Please Select" line: If selected this will show the message "Please Select"

before the product options.

Force Selection: Check this box if you want to force the customer to select a

product option for the product they are purchasing.

Below that box, you should see a screen like this

The Screen Explained

Click on the Plus button to enter a new product option anywhere in the list

Options / Values: These are the product options that will appear with the

product it has been assigned to.

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Price Diff: If there is a price difference associated to the product option then it

can be added here. For example if the option costs $1 more than the base

product price then place "1" in the Price Diff box. If the option costs 10% more

than the base product price then check the percentage box and place "10" in

the Price Diff box.

Weight Diff: If there is a weight difference associated to the product option

then it can be added here. For example if the option weighs 1 kilo over the

base product weight then place "1" in the Weight Diff box. If the option weighs

10% more than the base product weight then check the percentage box and

place "10" in the Weight Diff box.

Select Options / Alternates to continue configuring the product options

Alt Prod ID: Version 4.9.0 saw the introduction of this feature and version

5.7.0 a complete overhaul to improve functionality. The alt prod id feature

allows you to assign a unique product reference to a product option by either

creating a completely new id or modifying the existing product id.

This feature can be particularly useful in combination with stock management

as you are able to control the inventory of individual items such as a setting

stock on long-sleeved blue shirts rather than on the generic shirt product. It

also means that each product id can have its own image associated without

having to list them separately on the page.

We have set up a separate help page here that gives some background and

samples of how this feature can be used.

http://www.ecommercetemplates.com/help/alt-prod-id.asp

Alt Image: From version 5.5.0 you can assign different images with the

product option choices. This means that as a customer selects a product

option the image will change accordingly. In this field you should place the

path to the image you want to appear on the products page when an option is

selected.

Alt Large Image: This is where you would place the path to the image that

would show on the product detail page once an option has been selected.

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Page 57 of 239

Checkboxes as Product Options

From version 5.9, product options that are shown as radio buttons will

automatically become checkboxes if there is only one option. This enables

selecting / deselecting the option and also as a radio button has no sense for

a single option as it cannot be deselected. This enables very neat lists of Yes

/ No or Want / Don't want options when set up this way or "Multiple Selection

Lists".

Adding a Text Input Option

The text input option is used when you need the customer to add some

information regarding the product. This might be a personalized message

added to the product or if you are selling domain names, the domain that the

customer wishes to buy.

The Screen Explained

Option Name: This is the name of the option that will appear on your store.

Working Name: This is for internal use only and is useful when you have

options that could have the same name.

Default Text if any: If you need to populate the field on the store then add the

message here. If not then leave blank.

Force Selection: Check this box if you want to force the customer to add

some text to the box.

Field Width: The width of the box that will appear on the store.

Field Height: If you set this to a number higher then one then you will create

a multiline box, useful when loner input is required.

Max Entry Length: This is where you can limit the number of characters

entered in the text input box. Choose between 1 and 255 characters.

Cost per character: If there is a charge involved you can choose between

charging per character and for the whole entry.

Is Multiplier Option: If you have products sold be length for example, enter

the value here and this will be multiplied by the base price of the product to

get a final total.

Acceptable Chars: This is where you can define the characters you are

going to permit in the text input field. Leave blank to accept any combination

or choose from the following examples.

A-Za-z 0-9 - alphanumeric plus spaces

0-9\. - numbers plus decimal

A-Za-z !"$%\., - letters, space and symbols

Please note that some symbols are special in regular expressions and will

need escaping so for a period / full stop you'd want to escape that like this \.

and to accept the slash \\

Assigning a Product Option to a Product

Once you have set up the product options you need you can then assign them

to their corresponding products. From the left hand menu select Product

Admin and then Modify for the product that needs a new option. On the

products admin page you should see a box where you can specify how many

different product options (eg color, size) need to be assigned to the product.

Once you assign the number then the corresponding number of drop down

choices will appear so you can select the options that need to go with that

product.

Frequently asked questions

How can I hide the product options from the products page?

How can I hide the display of the price difference for the product options?

How can I hide the product options from the products page?

For the ASP version add noproductoptions=true to includes.asp

For the PHP version add $noproductoptions=TRUE; to includes.php

How can I hide the display of the price difference for the product

options?

For the ASP version add hideoptpricediffs=true to includes.asp

For the PHP version add $hideoptpricediffs=true; to includes.php

Page 59 of 239

Discounts and Coupons

Discounts and coupons are powerful marketing tools that allow you to give

your clients special offers on products or categories, allow wholesalers to

purchase at special rates, provide incentives through your offline advertising

or help clear "difficult to sell" stock amongst many other uses. Once you have

set up the discounts and coupons you wish to use on your store you can go

back to the product / category admin pages to assign the ones you want to

use.

This explains the options you will see when you go to add a new discount or

coupon.

Coupon or discount:

The difference between a coupon and a discount is that a coupon will need a

special code to be entered during the checkout phase for it to be applicable. A

discount however will apply to all of your website visitors, as long as the

conditions you can set below are met. Coupons are especially useful

therefore for promotions in magazines or through other advertising.

Coupon / Discount Effect:

You can choose between Free Standard Shipping, Flat rate discount or

Percentage discount. You can set up more than one coupon or discount at a

time to have combinations of these.



A flat rate discount would be for instance "$20 off if you spend over

$150 on our store".



A percentage discount would be for instance "5% discount on all our

goods".

Working Name:

You have to assign a name or phrase to the discount you create. This text will

also be shown to your website visitors to inform them of the discounts

available so it should be meaningful and short. Examples of "Working Name"

would be:



"Free Standard Shipping on orders of $35 or more"



"10% discount if you buy 3 or more products from our store"

Coupon Code:

If you are creating a coupon, you will need to assign a coupon code. This is

the code your website users will need to enter to access the discount. For

instance, if your coupon code is GH777733D then in your magazine

advertising you could put the following "Special offer for readers of this

magazine. Enter the code GH777733D during checkout to receive a 5%

discount".

Number Available:

With some promotions you may want to limit the number available. For

instance:



"5% discount to the first 50 people who purchase".

If you do not want to limit the number available, just leave this field blank.

Number Days Available:

Allows you to set a time limit in days. If you do not want to limit the time

available, just leave this field blank.

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