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As more items are created and the Report Manager hierarchy grows, it is inevitable that you will want to
move items around, either to place one item under another, or to promote one to a higher level.
The easiest way to move items in the Table of Contents is by using drag-and-drop operations. Using the
mouse, you can move an item to a different location or move a group of items stored under a "parent"
item by dragging this "parent" item to its new location.
ɷ
Select the item to move by clicking and holding down the left mouse button. (Keep the mouse
pressed until the drag-and-drop operation is completed.)
ɷ
Drag the item to its new location and, only then, release the mouse button.
ɷ
The dragged item will now become a "child" of the destination item.
ɷ
To move the item to the same level as the item under the cursor, simply hold the ALT key while
dropping the dragged item.
You can also use menu commands and toolbar buttons to move items. To promote an item is to move it
to a higher level in the hierarchy, making the item a "sibling" to its former "parent". To demote an item is
to move it to a lower level and make it a "child" of its previous "sibling". After selecting the item you
want to move, use one of the following four commands:
ɷ
To promote the selected item, click the
button, or select the PROMOTE command from the
ITEMS menu.
ɷ
To demote the selected item, click the
button, or select the DEMOTE command from the
ITEMS menu.
ɷ
To move the selected item up relative to its siblings, click the
button or select the MOVE UP
command from the ITEMS menu.
ɷ
To move an item down relative to its siblings, click the
button or select the MOVE DOWN
command from the ITEMS menu.
Adding or Editing Item Comments
The Comment panel below the Item Editor allows one to insert a new comment or edit an existing one
related to a selected topic.
To type a new comment or to edit one, simply click in the yellow region of this panel and start to type.
The comment is automatically saved as soon as you move to another item or leave the Comment panel.
While there is no menu item or toolbar icon associated with this feature, standard clipboard operations
are supported for copy and pasting text. A popup menu with standard editing features can also be
obtained by clicking the right mouse button.
To search for text in comments, see the information on the Global Search command.
Editing Documents
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The Report Manager offers many editing features to create and edit both simple text documents and
documents with complex formatting, as well as tables and graphics. When a document item is selected in
the Table of Contents, a DOCUMENT menu appears, displaying all available formatting and editing
options. A similar menu can also be obtained by right-clicking anywhere in this document. The toolbar
portion directly over the editing area also displays buttons to access the most often-used editing and
formatting functions.
Individual documents may also be printed or exported to disk in various file formats such as plain text,
Rich Text or HTML format. An IMPORT command is also available to read a document file stored in
plain text, Rich Text, MS Word, WordPerfect, HTML and a few additional formats. Executing such a
command will replace the existing content with the content of the imported file.
Editing Tables
The Report Manager offers many editing features to customize the appearance of a table, to change the
text alignment or font setting, to set the cell background color, or to delete entire rows or columns. When
a table item is selected in the Table of Contents, a TABLE menu become visible displaying all available
formatting and editing options. A similar menu can also be obtained by right-clicking anywhere in this
table. The toolbar portion above the editing area also displays buttons to access the most often-used table
editing and formatting functions.
Individual tables may also be printed or exported to disk in various file formats such as ASCII (*.TXT),
tab delimited file (*.TAB), comma delimited (*.CSV), MS Word (*.DOC), HTML (*.HTM; *.HTML),
XML (*.XML) and Excel spreadsheet file (*.XLS).
Editing Charts
Many charts saved in the Report Manager may be edited using many of the same options as those
available in QDA Miner, such as the multidimensional scaling plot obtained through the CODE CO-
OCCURRENCE analysis command, the correspondence analysis plots, and the bar charts and line charts
created by the CODING BY VARIABLES command, as well as the bar charts and pie charts produced
by the CODING FREQUENCY command. To obtain information on the display options available for
those charts, see their corresponding page in this manual. Other charts - such as dendrograms and
heatmaps - are stored as image files, so cannot be modified. However, just like other charts, they may be
exported to disk in various file formats such BMP, JPG or PNG graphic files.
Searching and Replacing Text
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194 QDA Miner User’s Manual
Two broad types of text search are available in the Report Manager. A local, item-based search-and-
replace feature allows one to perform text searches and replacements on individual documents or tables,
and a global search engine for searching text patterns in several or all documents, tables and comments in
the Report Manager.
To perform a search in a single document or a table:
ɷ
Select the document or table you would like to search, by selecting its entry in the Table of
Contents.
ɷ
Position the editing cursor in the document or select the cell in the table where you want the
search to begin.
ɷ
Select the FIND command from the SEARCH menu, or click the
button.
ɷ
Enter a search expression, set the desired search options and then click Find Next.
ɷ
To find additional instances of the same text, continue to click Find Next.
To replace text in a single document or table:
ɷ
Select the document or table in which you would like to perform the text replacement by selecting
its entry in the Table of Contents.
ɷ
Position the editing cursor in the document or select the cell in the table where you want the
search to begin.
ɷ
Select the REPLACE command from the SEARCH menu, or click the
button.
ɷ
In Find What, type the characters or words you want to find. In Replace With, type the text you
want to replace it with. Set the desired search options and then click Find Next. Click Replace to
change the selected text. To replace all instances of the text, click Replace All.
To perform a global search:
ɷ
Select the GLOBAL FIND method from the SEARCH menu. A dialog box similar to this one will
appear:
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QDA Miner User’s Manual 195
The Text to Find edit box allows you to specify the text you want to find. The Case Sensitive and
Whole Word Only options function in the same way as in a standard word processor.
The search starts at the current topic item. Select Forward to continue searching items below the current
one, or Backward to move up and search items above the current document or table in reverse order. To
search all items, select the top item in the Table of Contents before using the Global Search dialog box.
The Scope option box is used to specify what is to be searched. You can restrict the search to
Documents, Tables, or Comments attached to items, or any combination of these three.
Once the search options have been set, click the Find button to start the search as well as to continue
searching for additional instances of this text.
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196 QDA Miner User’s Manual
Exporting items to HTML or Word
Individual documents, tables, graphics and images may be exported to disk in numerous formats. Such
exportation can be achieved by clicking the
toolbar button or by selecting the EXPORT command
from the associated menu.
The Report Manager also offers the possibility of exporting the entire content or selected items into a
single HTML or MS Word document. The exportation is achieved by selecting the proper command
from the FILE | EXPORT menu. For example, to export items to HTML, select the HTML command. A
dialog box similar to this one will appear.
By default, all items are marked for export. To prevent some items from being included in the exported
file, simply remove the check marks beside them. Clicking a "parent" item affects all "children" items in
the same way. To unselect all items, uncheck the project item located at the very top of the tree.
Once the selection process is completed, click the OK button. A Save File dialog box will be displayed,
allowing you to enter a file name and select the location where the file should be saved. After the file is
created, you will be asked if you want to view this file. Clicking Yes will open a web browser if the
exported file is an HTML document or either MS Word or Wordpad if the exported file is a Word
document.
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References
Selected References on Qualitative Data Analysis
DEY, I (1993). Qualitative Data Analysis: A User-Friendly Guide for Social Scientists. Routledge.
KRIPPENDORFF, K. (2004). Content Analysis: An Introduction to Its Methodology. 2nd ed. Thousand
Oaks, CA: Sage.
MILES, M. B. & HUBERMAN, M. (1994). Qualitative Data Analysis : An Expanded Sourcebook.
Thousand Oaks, CA: Sage.
Inter-coders Agreement Statistics
BENNETT. E.M., ALPERT, R., & GOLDSTEIN, A.C. (1954). Communications through limited
response questioning. Public Opinion Quarterly, 19, 303-308.
BRENNAN, R.L., & PREDIGER, D. (1981). Coefficient kappa: Some uses, misuses, and alternatives.
Educational and Psychological Measurement, 41, 687-699.
COHEN, J. (1960). A coefficient of agreement for nominal scales. Educational and Psychological
measurement, 20, 37-46.
JASON, S., & VEGELIUS, J. (1979). On generalizations of the G index and the phi coefficient to
nominal scales. Multivariate Behavioral Research, 14, 255-269.
KRIPPENDORFF, K. (1970). Bivariate agreement coefficients for reliability of data. In E.F. Borgatta
and G.W. Bohrnstedt (Eds.). Sociological methodology: 1970. San Francisco: Jossey-Bass.
SCOTT. W.A. (1955). Reliability of content analysis: The case of nominal scale coding. Public Opinion
Quarterly, 19, 321-325.
ZWICK. R. (1988). Another look at interrater agreement. Psychological Bulletin, 103 (3), 374-378.
Multivariate Analysis
GREENACRE, M. (1984). Theory and Applications of Correspondence Analysis. Academic Press.
Orlando, Florida.
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198 QDA Miner User’s Manual
Information on Simstat
Simstat for Windows is a general statistical program. It offers a wide range of statistical and graphical
tools, intuitive output management features as well as its own scripting language to automate statistical
analysis, write small applications, interactive tutorials, etc.
For more information, visit Provalis Research web site at:
http://www.provalisresearch.com
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QDA Miner User’s Manual 199
Information on WordStat
WordStat is a text analysis module specifically designed to study textual information such as responses
to open-ended questions, interviews, titles, journal articles, public speeches, electronic communications,
etc. WordStat may be used for automatic categorization of text using a dictionary approach or various
text mining procedures as well as for manual coding. WordStat can apply existing categorization
dictionaries to a new text corpus. It also may be used in the development and validation of new
categorization dictionaries. When used in conjunction with manual coding, this module can provide
assistance for a more systematic application of coding rules, help uncover differences in word usage
between subgroups of individuals, assist in the revision of existing coding using KWIC (Keyword-In-
Context) tables, and assess the reliability of coding by the computation of inter-raters agreement
statistics.
WordStat includes numerous exploratory data analysis and graphical tools that may be used to explore
the relationship between the content of documents and information stored in categorical or numeric
variables such as the gender or age of respondents, year of publication, etc. Relationships among words
or categories as well as document similarity may be identified using hierarchical clustering and
multidimensional scaling analysis. Correspondence analysis and heatmap plots may be used to explore
relationships between keywords and different groups of individuals.
For more information, visit Provalis Research web site at:
http://www.provalisresearch.com
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200 QDA Miner User’s Manual
Technical Support
If you encounter any problems or have any commenst or suggestions for further improvement, please
contact Provalis Research:
By Phone:
514-899-1672
By FAX:
514-899-1750
By Email:
support@provalisresearch.com
Web site:
www.provalisresearch.com
Mail:
Provalis Research
2414 Bennett Avenue
Montreal, QC
H1V 3S4
Canada
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