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Reference Manager

Version 12, for Windows

transcribed, stored in a retrieval system, or translated into any language in any form by any

means, without written permission from Thomson Reuters.

TRADEMARKS

Reference Manager is a registered trademark of Thomson Reuters. Cite While You Write is a

trademark of Thomson Reuters. Microsoft and Windows are registered trademarks of

Microsoft Corporation. All other product and service names cited in this manual may be

trademarks or service marks of their respective companies.

NOTICE REGARDING LEGAL USE OF DOWNLOADED REFERENCE DATA

Reference Manager gives you the capability to import references from online databases and

store them in your personal Reference Manager databases. Some producers of online

reference databases expressly prohibit such use and storage of their data; others charge an

extra fee for a license to use the data in this way. Before you download references from a database,

be sure to carefully check the copyright and fair use notices for the database. Note that different

databases from the same provider may have varying restrictions.

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Contents

IntroductionWelcome to Reference Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

Chapter 1

Installing and Upgrading Reference Manager . . . . . . . . . . . . . . . . . . . . . . .11

Chapter 2

Introducing the Guided Tour. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Chapter 3

Navigating a Database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Open the Sample database, and learn how to customize the reference list

and change the database sort order.

Chapter 4

Building a Reference Manager Database. . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Learn how to search an online database and retrieve references, import

references from a downloaded text file, insert a new reference, and spell

check a reference.

Chapter 5

Retrieving References in a Database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

Learn how to create and save search strategies, and search a Reference

Manager database.

Chapter 6

Managing Reference Manager Term Lists. . . . . . . . . . . . . . . . . . . . . . . . . . .53

Learn how to edit term lists, create synonyms, copy a periodical list, and

retrieve references with term lists.

Chapter 7

Citing References in a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

Learn how to use Reference Manager while writing a paper with

Microsoft Word or WordPerfect. You will learn how to insert

bibliographic citations, and have Reference Manager generate a

bibliography for the paper.

Chapter 8

Printing Bibliographies from Reference Manager . . . . . . . . . . . . . . . . . . . .69

Learn how to print directly from Reference Manager—a standard

bibliography and a bibliography grouped by subject.

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

About this Guide

This guide provides a basic overview of installing and using Reference Manager. It assumes that you

know how to use your word processor and the Windows operating system. For help on these topics,

consult your computer guide or your word processor manual.

For additional information about using Reference Manager, consult the online help. From Reference

Manager’s Help menu, select Help Topics to view the various topics. While using Reference Manager,

press F1 to view a help topic about the current window.

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Introduction:Welcome to Reference Manager

Introduction: Welcome to Reference Manager

Introducing Reference Manager

Welcome to Reference Manager—the complete reference

solution!

Reference Manager is an online search tool—it provides a

simple way to search online bibliographic databases and

retrieve the references directly into Reference Manager.

(Reference Manager can also import data files saved from a

variety of online services and library databases.)

Reference Manager is a reference database—it specializes in

storing, managing, and searching for bibliographic

references in your personal reference database.

Reference Manager is a bibliography maker—it formats

citations in Microsoft

Word or Corel

WordPerfect

with

the Cite While You Write

™

feature. Watch the reference list

grow as you insert citations in your manuscript.

See “New Features in Reference Manager 12” on page 8 for a list

of the most recent features added to Reference Manager.

About The

Demo Version

of Reference

Manager

You can use the demonstration version of Reference Manager 12

to open a database 20 times in order to evaluate Reference

Manager and all of its features. After those 20 sessions are up, the

Demo version will no longer operate.

To purchase an unrestricted version of the Reference Manager

program, please contact Thomson Reuters.

About the

Getting

Started Guide

This Getting Started Guide includes a guided tour that provides

a basic overview of installing and using Reference Manager. It

assumes that you know how to use your Windows operating

system and your word processor. For help on these topics,

consult your computer owner’s guide or your word processor

manual.

Often there is more than one way to select a command in

Reference Manager. A single command may be available from

one of the main menus, from a context-sensitive right-click

menu, from a toolbar icon, or with a keyboard command.

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Introduction:Welcome to Reference Manager

Button names in this manual are indicated by italics, as in “Click

Apply.” The following representations for key combinations are

used:

Instruction

Explanation

TRL

While holding down the C

TRL

key, press

the M key.

TRL

NTER

While holding down the C

TRL

and A

keys, press the E

NTER

key.

In most cases, this manual gives instructions for selecting

commands from the main menus. If a menu command has a

keyboard equivalent, the keyboard command appears next to the

menu item.

The complete Reference Manager manual is available as a PDF

file in your Reference Manager folder (ReferenceManager.PDF).

Online Help

For additional information about using Reference Manager,

consult the online Help file.

From Reference Manager’s Help menu, select Help Topics to view

the various topics.

Customer Services

Copy of

Reference

Manager

If you haven’t done so already, please mail, fax, or email your

registration to Thomson Reuters (go to

http://www.refman.com/rmcontact.asp). You also have the

opportunity to register during installation. Even if you

purchased Reference Manager directly from Thomson Reuters,

do not assume that you are registered. Registered users receive:

free technical support

special upgrade offers

notification of new Reference Manager versions that are

compatible with the latest version of your word processor

Introduction:Welcome to Reference Manager

Customer

Service

Contact Customer Service for registering your software,

ordering new copies or upgrades of Reference Manager, quantity

discounts, referrals to dealers, and general product, billing, or

payment information.

Sales Information

Phone:

760 438 5526 (country code is 01)

Fax:

760 438 5573 (country code is 01)

Web/Email: http://www.refman.com/rmcontact.asp

Customer Support (Orders, Billing, and Shipping)

Phone:

800 336 4474 (country code is 01)

Fax:

215 386 2911 (country code is 01)

Web/Email: http://www.refman.com/rmcontact.asp

Technical

Support

Contact Technical Support if you encounter problems while

using Reference Manager. Before contacting us, have a clear

description of the problem and know the version of your

operating system, Reference Manager, and your word processor.

(To find the Reference Manager version, start Reference Manager

and choose About Reference Manager from the Help menu.)

For web/email or phone contact, please see:

http://www.refman.com/rmcontact.asp

For hours and holiday closures, please see:

http://scientific.thomson.com/support/techsupport/hours/

Technical support tips are also available on the Reference

Manager website (click the Support & Services link).

International

Customer and

Technical

Support

For customer support or technical support outside of North

America, please visit our website to check for a local distributor.

Go to http://www.refman.com, click on Contact Us, and then

click on International Distributors to find a local distributor.

Introduction:Welcome to Reference Manager

The Reference

Manager

Website

The Reference Manager website (http://www.refman.com)

contains technical support tips, utilities for data transfer, and

information about the latest versions of Reference Manager. You

can learn about the various training options. You can also find

updated styles, filters, and other related documents at this site.

Go to the website and look under Support and Services.

To easily locate incremental updates available on the website, go

to the Help menu in Reference Manager and select Updates.

The Reference

Manager

Discussion

Forum

If you wish to join an ongoing forum of Reference Manager users

like yourself, go to the Reference Manager website at

http://www.refman.com, click on Support & Services, and then

scroll down and click on the link to go to the Reference Manager

Discussion Forum. You can browse several Reference Manager

message lists, easily search for topics, and join to add messages.

New Features in Reference Manager 12

New Database Features

Default to opening your database with Read-Write Exclusive

access, rather than Read-Write Share access.

NOTE: A database that is set up for Read-Write Web publishing access

cannot be opened as Read-Write Exclusive.

Easily transport file attachments with your database. Rather

than attaching files to references with an absolute path to the

file, you can copy the files to a common folder and use a

relative path.

Quickly move to the previous or next reference in the

Reference window with Previous and Next arrows.

Spell check a single reference or all references in your

database.

Add to your Periodical term lists to standardize data entry or

print journal abbreviations. In addition to Chemical,

Humanity, and Medical terms, import terms from

Anthropology, Astronomy and Astrophysics, Bioscience,

Economics, Law, Philosophy, Religion, and Zoological

Records.

Opt to ignore punctuation in author names when comparing

possible duplicate references.

Introduction:Welcome to Reference Manager

Online Searching

Set a preference to automatically download a specified

number of references from each Web of Knowledge or

PubMed search.

Cite While You Write for Word

Cite While You Write with a Reference Manager tab on the

Word 2007 ribbon.

Citation and Bibliography Formatting

Sort your in-text citations and bibliography references in the

order of your choice.

Differentiate between ambiguous citations, such as multiple

works by the same author.

Web Publisher

You no longer need to have Reference Manager open on the

host machine to allow access to your published database.

Introduction:Welcome to Reference Manager

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