NIH RPPR Instruction Guide
January 25, 2016
126.96.36.199 Inclusion Data Record Statuses
Throughout the process from creation to submission to Agency, an inclusion data record will
take on various statuses depending on the action completed against it. These different statuses
aid in determining the current point in the work flow, pending needs and requirements, and past
actions taken. An IDR
s status also determines what action(s) can be performed against it. IDRs
requiring updates can be edited, while IDRs accepted by the Agency can only be viewed.
The following list gives an explanation of each status.
Accepted (PI Revisions): Grantee has modified the IDR after original submission, but before
release of the award
Accepted (Original Submission): The IDR has been accepted at award issuance based on what
was originally submitted. (Data migrated from the previous data system may also have this status
Grantee Updates in Progress: Grantee user has created the IDR; Grantee user has initiated
updates on an IDR (Edit Planned or Edit Cumulative); and/or SO has routed an IDR back to the
Inclusion Updated: Grantee has updated cumulative (actual) enrollment counts via the
RPPR module in Commons
Previous FY Data: Data from previous fiscal year has been rolled forward into the next project
Pending SO: IDR has been routed to the SO
Received by Agency: IDR Form (Planned or Cumulative) has been received as part of the
electronic application submission (i.e., Grants.gov/eSub or ASSIST); Grantee user (SO) has
routed the IDR via IMS in the Commons Status module to the Agency; Agency user has created
a new IDR in IMS
Received by Agency
RPPR: Grantee user submitted IDR to Agency as part of the Research
Performance Progress Report (RPPR)
Requires Updates: Grantee user accessed the inclusion data via the RPPR module in Commons;
Grantee user has created a new Planned Inclusion Form via the RPPR module in Commons
5.2.5 Editing the RPPR Budget Forms
Budget Form (H.1)
To add a budget, choose an option from the drop-down list and select the Add Budget button.
The added budget type appears in the first table. Use the Edit link in the Action column to open
the form for editing. Select the Save button before exiting the form. Most awards now use the
SF424 R&R budget form. However, training awards may use the SF424 and/or the PHS 398
training budget. The PHS Additional Indirect Costs budget form is available as an optional form
for the Overall component of a multi-project award with multiple institutions/organizations.
Please contact the Grants Management Specialist assigned to your grant if you have questions on
the appropriate form to use.
Budget types include: