44
•
Author full names, then date orders entries alphabetically by the full names of
all authors, then chronologically for entries that have identical authors.
•
Author surnames, then date orders entries alphabetically by all author
surnames, then chronologically for entries that have identical authors.
•
First author, then date orders entries as above except additional authors are
ignored.
•
Author names, then title orders entries alphabetically by all author names,
then alphabetically by title.
•
In-text citation value orders entries by the content of their in-text citations. For
example, you would want to order by citation value if your format will
reproduce the in-text citation, such as (Smith, 1997), at the beginning of each
bibliography entry—this way the entries can be ordered by this initial citation
value.
•Prepend, Separator, Append. Use these fields to place text before, after, and
between bibliography entries. Usually these will be paragraph breaks
represented by \n.
•Append a, b, … to year as needed. This determines whether Sente will
automatically append letters to the end of the year of publication to distinguish
otherwise identical citations.
•Clean up extra spaces. If checked, Sente will ensure that each bibliography
entry has no leading or trailing spaces, and no runs of more than one space in a
row internally.
In-Text Citation Format Options
These setting affect the final appearance of in-text citations.
•Order Citations by: determines how citations within a citation group (multiple
citations place at the same location in a document) are ordered.
•
As entered does not change the order of the citations with citation groups.
•
Alphabetically reorders the citations within each group to be alphabetical.
•
As in bibliography reorders the citations within each group to match the order
in which the references appear in the final bibliography.
•
Chronologically orders the citations in each group by their dates of
publication.
•Prepend, Separator, Append. Use these fields to place text before, after, and
between citation information.
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•Use numeric ranges in citation groups (e.g. 1-3) applies only when using a
bibliography format that places citation numbers in the text. If checked, Sente
will replace “1, 2, 3, 4” with “1-4”.
•Omit delimiter between repeated authors tells Sente not to place the Separator
defined above between two references that have the same authors. This enables
Sente to generate output like “Smith 1998, 2001; Jones 2000” when citing two
papers by Smith and one by Jones. (In this case, the comma is provided by the
format definition itself, but this option eliminates the semicolon that would
otherwise be automatically generated.)
•Superscript tells Sente to place the resulting in-text citations in superscript.
•Use ibid: tells Sente that the format uses some form of Ibid. to handle repeated
references. If this is checked, then everything that would have been outputted
for the second and successive occurrences of a reference should be replaced
with the value in the text field here (and italicized, if that option is checked). The
most common value for this text fields is, of course, “Ibid.” Note that cited pages
will still be printed even with Ibid.
•Italicize italicizes the form of Ibid. chosen (if the box is checked).
The Bibliography Entries Tab
In a single Bibliography Format, you can configure the bibliography entry and in-text
citation for any number of reference types, such as journal article, book, book
chapter, etc. For each reference type, you set up the bibliography entry and in-text
citation by stringing together a sequence of Elements and specifying rules for
applying punctuation and spacing around each Element. As you assemble Elements
for each reference type, you can review sample output in the Bibliography Formats
window.
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The Bibliography Entries Tab
•Ref. Type: Sente references always have a Reference Type; when Sente formats a
bibliography entry or in-text citation, it uses the configuration for the
appropriate Reference Type within a Bibliography Format. This way, for example,
your format knows to treat a journal article entry differently than a newspaper
article entry. Select the Reference Type you want to configure from the Ref.Type
menu; if you don’t see the one you want, make sure it’s checked in the Display
Sample Types menu in the Bibliography Formats window.
•Occurrence: Most Bibliography Formats are applied in two places: in the in-text
citations and in the bibliography or reference list that appears at the end of a
manuscript. These are known as “occurrences” of your format that may be
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specified for any given Reference Type, and you can configure each Reference
Type/Occurrence combination independently. For example, the In-text
Occurrence of your Journal Article Reference Type might include just two
Elements—Authors and Year of Publication—so that an in-text citation for a
journal article would look like Smith et al. 1999.
An In-text occurrence of a Bibliography Format might include just two Elements
Although there are only two basic occurrences for each reference type in a format
definition, sometimes you want to see how, say, the In-Text style will appear in a
particular context (e.g., when it is the second time a reference is cited in your
document). To accomplish this, you can readily add “previews” to the preview
pane to show each reference under a variety of conditions.
•Definition: The Definition menu provides some alternatives to using the string
of Elements:
•
As Shown Below means the format will use the Elements you’ve arranged them
in the Elements list.
•
Choose Not implemented to disable formatting for the selected reference type.
When Sente formats an entry with a reference type that is not implemented, it
inserts “Not Imp” into your bibliography.
•If the Reference Type/Occurrence combination you’re configuring (such as Book
chapter/In-text) has the same format as one you’ve already set up (such as
Journal article/In-text), you’ll be able to select it here—as Same as Journal
article (In-text), for example. This allows you to maintain a single set of
formatting rules and have it applied in many different instances.
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Adding and Configuring Elements
If you have selected the As Shown Below option in the Definition field above, you will
be able to add elements to the format for the selected reference type.
To add a new element to the end of the list, click on the + button, and then select
the type of element in the pop-up menu below the list.
To move the selected element up and down the list, use the Up and Down buttons.
Specifying the Element Type in a Bibliography Entry
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In addition to the standard bibliographic elements, you can include the Abstract and
Notes. Some elements exhibit specific behavior:
•“Author” roles include Authors, Editors, Translators, Artists, Compilers,
Directors, Illustrators, Lyricists, Orchestrators, Performers, Photographers,
Producers, Reporters, Series Editors, and Writers. Each name in a reference can
be assigned any one of these roles.
•Alternate title, Description, Intuitive Title, and Translated title allow you to
choose the capitalization rules (as found in reference, force sentence case, etc.)
and choose whether or not to use the shortened title, if available.
•Cited pages and Pages will display a page number or page range if the citation
marker has been modified to include cited pages. See the Working with Word
Processors section.
•Date elements have choices for date formats.
•Keywords and Tags have a box to input the separator.
•Paragraph separator includes a checkbox for additional indent and choices for
indentation style.
•Static text allows you to insert any fixed text.
•Year of publication (w/ a,b,c) includes a checkbox for using a 2-digit year.
Viewing Sample Output
When your elements list is complete, select any item in the list. In the preview area
of the Bibliography Formats window, the sample output for that element is
highlighted in yellow.
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Changes to an Element are reflected immediately in the preview area of the Bibliography Formats window.
Configuring Each Element
Immediately below the Element Type menu, some options specific to the selected
element may appear. For example, there are a number of ways to configure the
Authors element. Move down the elements list to configure each one, and review
your changes in the preview area of the Bibliography Formats window.
Some Elements can be configured for automatic case changes, such as forcing
title case. Sente maintains a list of terms that aren’t affected by case change
rules, such as and, or, but, in, etc., and you can edit this list in Sente 6 >
Sente 6 Preferences, Bibliography tab. There you can also set up a custom list
of terms that always appear in a specified exact case.
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Configuring the Authors Element
For the Authors, Pages, and Cited Pages elements, a For plural, Prepend/Append
fields appear. This allows you to specify certain punctuation that may be required
before or after these elements only when there is more than one of them.
For example, in the case of editors (or authors, etc.), if there is only one editor, the
normal prepend and append values will be used. If there are two or more editors,
the plural values will be used. This makes it possible to have a single editor appear
like this: “John Smith, ed.” and to have multiple editors appear like this: “John Smith
and Adam Jones, eds.”. In this case, the singular append field would contain “, ed.”
and the plural append field would contain “, eds.”.
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Prepend and Append options for multiple pages and authors.
For the Journal/book name element, you can ask the Format to use either the full
name or abbreviation.
The Publication Title (same as the Journal/book name Element) can call for the full name or the abbreviation,
when known. Sente stores known full names and abbreviations in the Journal Dictionary.
To view and edit the list of journals that Sente uses to distinguish full names from
abbreviations, choose Window > Journal Dictionary from the main menu. Sente
knows the names and abbreviations for several hundred journals, but you can edit
any titles, abbreviations, and ISSNs. You can also add and delete titles.
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