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Hints to create own email templates

SuperMailer supports email templates, those can be added with a click on button "email

templates"

You can create your own email templates. These templates including pictures and style sheets

have to be saved to the following directories: c:\program files\common files\Microsoft

Shared\Stationery or the SuperMailer program directory. A html template is a simple html file,

which can also contain placeholders (see example file: SuperMailer example.htm within the

SuperMailer directory).

If you want this template exchangeable, then this file must only contain a header. To allow

changing an email template without destroying any content, you must add <SPAN

id="_AthCaret"></SPAN> before the closing <body>-tag into your html file. This tag is used by

SuperMailer to append a new template. This tag is also used by Outlook Express so you can

use OE templates also in SuperMailer.

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Using query functions

Select menu Project - Query functions. This option is only available in the professional version.

You can specify any amount of query functions. All determined functions are for the current

project.

Add new function

Click "Add".

Define a unique name for your function, this name will be used as place holder.

Add now the required conditions. You can add unlimited conditions. If a condition isn't

true SuperMailer will check the next condition (IF ... THEN ... ELSE, IF ... THEN ... ).

Click "OK" to save the query.

Change a functions

Select the function that you want to change and click "Change".

The next steps are similar as if you would add a function.

Delete a function

Choose the function that you want to delete and click "delete".

Hint:

If you send plain text emails the text of a condition should only contain plain text, in HTML

emails the text can contain HTML code. To send multipart emails and the text of condition

contains HTML code you must create 2 functions. One function with HTML code and one

function with plain text.

Import a function

With this function you can import defined queries from other SuperMailer programs.

Important

SuperMailer didn't verify the correctness of your query functions. Please validate your queries

yourself.

Using wildcards

The wildcard symbol * can be used in the comparison text, but only for the comparison

"equals" (=) and "not equals" (<>). You can use this symbol only at the beginning or the end

of the comparison text.

Examples:

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Compare name = M* , this is full filled if the name of the field name begins with M

Compare name = *m , this is full filled if the name of the field name ends with m

Permitted is name = M*M!

Examples

For this example the following field declarations given.

Name

Title

order code

Miller

Mr.

miller@...

Smith

Mrs.

smith@...

Grey Inc.

Firm

grey@...

Meyer

Mr.

meyer@....

A suitable address in a email is to be used for each person.

Create functions as follow:

The conditions:

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You can insert the new function [Example] now into your email text over the button "Add

field" and check the result e.g. in the massmail preview

Result of the function for each recipient:

Dear Mr. Miller,

Dear Mrs. Smith,

Dear Sirs,

As last example a discount of 25% is to be granted to each customer, if the customer

contains the 1 in the field order code. Customers those order code contains 2, are to receive

30% discount. Customers without order code do not receive a discount.

Here is the solving :

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The conditions:

Page 26

You can insert the new function [Discount] into your email text and check the result e.g. in

the mass mail preview

Result (inclusive address from example 1):

Dear Mr. Miller,

a special offer for you:

a discount of 25%...

Dear Mrs. Smith,

a special offer for you:

a discount of 30%...

Dear Sirs,

a special offer for you:

a discount of 25%...

Dear Mr. Meyer,

Page 27

How to use the link checker

To validate all hyperlinks use the link checker. This function validates only the html part of

your email, you have to check all links in the text part manually.

To start the link checker click in menu Tools on link checker.

Click on "Start link checking" to start the link checker.

please note:



If you use dial-up network connections, you have to be connected to your provider

otherwise the validation will fail.



If you use a proxy server, please configure your proxy server under menu Tools -

Settings, tab proxy server/socks server.



Email addresses or URLs which not start with http:// won't be validated.



SuperMailer uses the HTTP command called HEAD to validate a URL. If any web server

doesn't support this command (rare!) you will get an error message.

Read the result

All error codes less than 400 are okay, that means URL is correct. Error codes between 400

and 499 means this page doesn't exists or you need a login/password to get access. Any error

code greater than 499 indicate problems with this web server.

A list of HTTP error codes you can find on: http://int.supermailer.de/http_reply_codes.htm

Page 28

Import recipient via drag'n drop

SuperMailer has various options to import recipients via drag'n drop.

import VCF files (virtual business card)

If you drag a .vcf file over SuperMailer main window, following window will pop up:

Activate all checkboxes in front of the field identifiers you wish to import

Perform a double click on a field identifier to define their corresponding SuperMailer field

identifier.

If all allocations are made, then start the transfer by clicking on "Import".

Import your windows address book (WAB)

You can import recipients via drag and drop directly from your windows address book. Please

note: Windows stores any recipient first as .vcf file in your temp directory and then transfers

data to SuperMailer. Creation and saving this .vcf files may take some time, depending how

many recipients your have selected.

Defining field identifiers and specify the information to import works like Import of VCF files

Import complete emails

If you use Outlook Express, then you can transfer emails directly to an directory on your hard

disk via drag and drop. Select this emails and drag them on SuperMailer main window.

SuperMailer now scans all emails and add their recipient email addresses to your list of

recipients.

Please note: only email addresses will be saved, all other informations will be ignored.

Page 29

Import from a text file

Click "Import" to open the dialog.

Filename

Indicate to the file names of the text file, which is to be imported.

Separator between fields

The fields in the text file must be provided with a clear separator.

With the export from a data base you should use the indication

<Tabulator> or semicolon. Select in this field the separator or

indicate your own separator

File contains no field

definition in the first line,

uses current structure

Select this attitude, if the file contains no field definition in the 1.

Line.

Hint:

You must put on the field definition in the SuperMailer before

correctly, otherwise the import fails

Don't delete existing

recipients list, file

contents will be add to

existing list

Activate this attitude, in order not to let the present recipients

delete.

Hint:

All recipients in the list remain containing, however the structure

must of the file must correspond to the structure in the

SuperMailer,

Doubles can occur, click therefore among recipients of the email on

"Remove duplicates", in order to remove these on the list of all the

recipients

Page 30

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