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Edit the properties of a project
Note:
You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative
Suite or in a shared workspace. See “Availability of Version Cue features” on page 512 for more information.
1 ChooseFile >Open.ClickUse AdobeDialogifyou’reusingtheOSdialogbox.Double-click thehostVersionCue
Workspace. Select the project, and then choose Edit Properties from the Project Tools menu.
2 In the Edit Properties dialog box, do any of the following, and click Save:
• To change the project name, enter a name in the Project Name text box. The new name will not be reflected on
your (or your workgroup’s) working copies project folder until you disconnect from and reconnect to the project.
• To change the description of the project, enter text in the Project Info box.
• To make this project and its files available to other users, select Share This Project With Others. (If the Version
Cue Workspace is on a computer being used as a server, the Version Cue project is shared by default.) To unshare
a shared project, deselect Share This Project With Others. Note, however, that this action does not delete any
working copies currently in project folders on the workgroup’s computers.
• Toviewthelocationofworkingcopiesonyourcomputer,expandLocalProjectFiles.Toopenthefolder,choose
Show Files In Explorer (Windows) or Show Files In Finder (Mac OS). To change the location of the files, click
Change Location and choose the new location for working copies.
Note:
Make sure that you use the Change Location feature to relocate working copies, rather than moving the project
folder manually in the file system.
• Click Advanced Administration to enable lock protection, edit or assign users, or require users to log in to the
project. When prompted, log in to Version Cue Administration. Depending on your privileges, this option may
not be available.
3 Click Cancel to close the Open dialog box (Version Cue saves your settings even though you clicked Cancel).
Share or unshare a project
Note:
You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative
Suite or in a shared workspace. See “Availability of Version Cue features” on page 512 for more information.
At any time, youcan change aproject’s shared status. Projectson aVersion Cue Workspace thatotherusers can access
are shared by default and can’t be made private. Note that unsharing a project does not delete any working copies
currently in the working copies project folders of your workgroup.
Note:
If the Version Cue Workspace is installed on a computer that uses a firewall and you want to share the workspace
with others, make sure that TCP ports 3703 and 427 are left open. If you’re using a Windows machine, deselect the
Internet Connection Firewall option. (For information on the Internet Connection Firewall option, see Windows Help.)
1 Choose File > Open. Click Use Adobe Dialog if you’re using the OS Open dialog box.
2 Click Version Cue in the Favorites panel, and then double-click the host Version Cue Workspace.
3 Select the project, and then do one of the following:
• To share the project, choose Share Project from the Project Tools menu .
• To unshare the project, choose Unshare Project from the Project Tools menu.
• Choose Edit Properties from the Project Tools menu. Select or deselect Share This Project With Others, and click
Save. After you edit the project properties, click Cancel to close the Open dialog box (your settings are saved even
though you clicked Cancel).
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See also
“About the Adobe dialog box” on page 513
“View Version Cue Workspace, project, and file information” on page 516
Working with files in Version Cue
About working copies
Version Cue projects and files reside in the Version Cue Workspace on the host computer. The master copies of files
added to the project, including file versions and other file data, such as comments, version dates, and user IDs, are
saved on this host computer. When you work in files from a Version Cue project, you’re editing a working copy of the
master file on your computer, not the master file on the Version Cue Workspace, which remains protected and
untouched.
As you work, use the Save command to save changes periodically. This command does not create a new version of
the master file but updates your working copy. A new version is created only when you choose the Save A Version
command. This command first updates the working copy, and then adds a new version to the master file on the
Version Cue Workspace. When the working copy of a file matches (is the same version as) the current version in the
workspace, the file is synchronized.
Using working copies of master files, several people can work with the most recent version of a master file. For
example, if two people need access to the same illustration during overlapping periods of time, Version Cue lets each
person work with a working copy of the most recent file version. The second person to access the illustration is
informed that the file is already in use. At that time, the second person can decide whether to continue working with
the file.
Working copies allow you to work on a file even when the host workspace is unavailable, or offline. Though some
features, such as versions, can’t be used when you’re working offline, you can edit files and save your work. When the
workspace is online again, you can save a version to update the master file.
There are times when you may wish to delete the working copies of your project files. For example, you may want to
free up space on your hard drive, or are completely finished working on the project. Disconnecting from a project
deletes the working copies project folder on your hard drive. You can do this at any time if none of the working copies
are In Use by you. If you accidentally disconnect from a project, new working copies are recreated the next time you
access the project files. If a project is deleted from either the host workspace or your local computer, you can use
working copies to recreate the project with the most current versions of the files.
To relocate working copies of a project, edit the project’s properties and use the Change Location feature. For instruc
tions, see “Create and edit projects” on page 517.
See also
“Disconnecting from projects” on page 526
“Delete files and folders” on page 527
“Editing and synchronizing offline files” on page 531
“Restore a file or folder deleted from a project” on page 528
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“Version Cue file statuses” on page 521
“Availability of Version Cue features” on page 512
File protection in Version Cue
Version Cue automatically informs others that a file is being edited. Version Cue assigns In Use status to a file when
you open and edit a file that isn’t being edited by another user. When you save a version, Version Cue removes the
file’s In Use status.
At times two people may need to work with a file simultaneously. For example, User A may begin editing a file but
be called away before saving a version. If User B works on the file while User A is away, Version Cue ensures that the
two files don’t overwrite each other in the project. User A’s working copy won’t reflect the changes made by User B,
and vice versa. When finished with the file, both users can save a new version of the file to the Version Cue
Workspace. Version Cue alerts all current users of the file about the presence of a new version in the Version Cue
Workspace and gives them the option of downloading the latest version or continuing their current edits. (Version
Cue alerts users who have the file open or who reopen a file that was previously closed while In Use.)
You can use the Version Cue Workspace Administration utility to assign lock protection to a Version Cue project.
Only the first user to begin editing an available file in a lock-protected project can save the next version of that file
to the Version Cue project. Other users who edit that file simultaneously can’t save changes to a new version of that
file, even after the first user saves a version. These other users must save the changes as completely new files with
their own version thread.
See also
“About working copies” on page 520
“Availability of Version Cue features” on page 512
Version Cue file statuses
Files that are managed by Version Cue are always marked with a status icon that describes the state of the file on the
Version Cue Workspace. You can view a file’s status while browsing the files in a Version Cue project. A file can have
more than one status at the same time (in some cases only one status is shown).
Each file status has a corresponding icon:
Open
The file is open on your computer. This status lets you make informed decisions about whether it’s appro
priate, for example, to place a file into a layout while the file is still being edited. The Open status is indicated only
for files on your computer.
In Use By Me
You are editing the file. Version Cue assigns this status to a file when you make an edit to the file
that changes its content.You can manually mark a file In Use before you edit it to indicate to others that you intend
to make changes to the content.
Synchronized
The latest known version of the file is available for editing and you have a working copy of it on
your computer. Version Cue assigns this status when you save a version of the file you’re editing, or when you
manually synchronize a project.
No Working Copy
No local copy of the file exists. This status indicates that it will take a few moments to create a
working copy before you can edit the file.
In Use By [user name]
Another user is editing the file and has not yet saved a new version.
Conflicted Copies
There is a version conflict, or both you and another user are editing the file.
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Only Copy
The file in the working copies folder is the only copy known to Version Cue and has not been
synchronized with the Version Cue Workspace. This scenario can occur when a file has been saved in an existing
project for the first time while the workspace is offline. Because the workspace is offline, Version Cue displays the
Offline Copy status until the workspace is back online, and then changes the status to Only Copy. Version Cue also
displays this status if you drag a file from one folder into the working copies folder using the file system instead of
Bridge (not recommended). You can edit the file, but it’s important to synchronize (upload the file to the workspace)
after you save your changes.
Offline Copy
There is a local copy of the file in your working copies folder, but the Version Cue Workspace is
offline. There is no way of checking whether the local copy is synchronized with the latest version on the workspace.
You can edit an offline copy and save these changes; however, you must save a version or synchronize the file once
the workspace comes back online.
Outdated Copy
A local copy exists, but there is a newer version of the file in the workspace. This status indicates
that it will take a few moments to create an up-to-date working copy before you can edit the file.
Unavailable
The Version Cue Workspace is offline or you don’t have access privileges. There is no way of
checking the status of the local copy with the workspace. You can edit the local copy and save these changes; however,
you must save a version or synchronize the file once the workspace comes back online.
Deleted
The file or folder has been deleted from the project, but not yet permanently erased. (You can restore a
deleted file or folder).
See also
“About working copies” on page 520
“Synchronize files” on page 533
“Edit a file in use by another user” on page 524
“Delete files and folders” on page 527
“Availability of Version Cue features” on page 512
Adding files and folders to a project
To save versions of a file and take advantage of Version Cue file management, you must add or save the file to a
Version Cue project. You can add assets such as swatch libraries to projects to share them with your workgroup. You
can also add non-Adobe files to Version Cue projects. You can add files using any of the following methods:
• Add files one at a time from within InCopy, an Adobe Creative Suite component, or Acrobat 8.
• Place files directly in the project’s working copies folder, and then synchronize the project to add the files. For
more information, see “About Version Cue projects” on page 515.
See also
“Create and edit Version Cue projects” on page 538
“Availability of Version Cue features” on page 512
“About the Adobe dialog box” on page 513
“Editing and synchronizing offline files” on page 531
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Add a file to a project
Note:
You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative
Suite or in a shared workspace. See “Availability of Version Cue features” on page 512 for more information.
1 Open the file.
2 Choose File > Save As. Click Use Adobe Dialog if you’re using the OS dialog box.
3 Double-click the host Version Cue Workspace.
4 Double-click the project to open it.
5 Enter a comment for the first version in the Version Comments box, and click Save.
Add files to a project folder
Note:
You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative
Suite or in a shared workspace. See “Availability of Version Cue features” on page 512 for more information.
You can add files by dragging them into the documents folder of a Version Cue project.
1 Do one of the following:
• Locate the project folder inside the My Documents/Version Cue (Windows) or Documents/Version Cue
(Mac OS) folder on your computer.
• If the project folder isn’t already in the My Documents/Version Cue (Windows) or Documents/Version Cue
(Mac OS) folder on your hard disk, create a new folder inside the Version Cue folder. Give the folder the same
name as the existing Version Cue project on the Version Cue Workspace. Inside the new project folder, create a
new folder and name it “documents.”
Note:
These steps work only if the project already exists. You cannot create a new project using this method.
2 Move or copy the items you want to add to the documents folder.
3 Choose File > Open. Click Use Adobe Dialog if you’re using the OS dialog box.
4 Click Version Cue in the Favorites panel. Open the Version Cue Workspace, and select the project.
5 Choose Synchronize from the Project Tools menu
. Once the synchronization is complete, the files are added
to the project.
Open a file from a project
Note:
You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative
Suite or in a shared workspace. See “Availability of Version Cue features” on page 512 for more information.
After you add or save a file to a Version Cue project, the file is automatically managed by Version Cue.
1 ChooseFile >Open. ClickUse AdobeDialogifyou’reusing theOSdialogbox,and thenclickVersion Cueinthe
Favorites panel.
2 Double-click the host Version Cue Workspace.
3 Double-click the project that contains the file you want to open.
4 Select the file and click Open.
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See also
“Edit a file in use by another user” on page 524
“Update a file with the most recent version” on page 524
“About the Adobe dialog box” on page 513
“Search for files in a project” on page 525
Edit a file in use by another user
Note:
You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative
Suite or in a shared workspace. See “Availability of Version Cue features” on page 512 for more information.
If you don't notice that a file’s status is In Use when you open it, Version Cue displays an In Use By alert to remind
you that someone else is already editing a working copy of the file.
1 Open the file, and click one of the following options when the In Use By alert appears:
No, Close Document
Closes the file without any alterations.
Yes, Keep Open
Keeps the file open so you can work on the document.
2 If you continue working with the document and make a change to the content, Version Cue displays an alert to
remind you that there is the possibility of creating conflicting copies. Click one of the following:
Discard Changes
Displays the most recent version of the file from the Version Cue Workspace and discards your
changes to the working copy.
Continue Editing
Lets you edit the working copy without overwriting the changes made in another user’s working
copy of the same file (Version Cue will prompt each user to save a new version of the file).
3 If the project doesn’t have lock protection applied to it, you can save a new version of your edits. Version Cue
displays an alert warning you that conflicting edits will occur if you continue. Click one of the following:
Cancel
Returns you to the open document without saving a version.
Save Version Anyway
Updates the master file in the Version Cue Workspace with the new version. (Version Cue
displays an alert to the other user to note that a newer version of the file has been created by you.)
At any point, you can close the document and discard any changes you’ve made.
See also
“Update a file with the most recent version” on page 524
Update a file with the most recent version
Note:
You can perform this task only if you have access to the full Version Cue feature set, available in Adobe Creative
Suite or in a shared workspace. See “Availability of Version Cue features” on page 512 for more information.
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