35
Viewing and reviewing comments
The most common type of comment is the note comment, which is like a sticky note
attached to a document. A note comment appears in a pop-up window. A note comment
includes two parts: the note icon, or markup, that appears on the page, and a text message,
or comment, that appears in a pop-up window when you place the pointer on or select the
note icon. Comments can be in the form of text boxes, audio clips, stamps, and attachment
files. (See
About adding comments.)
Comments in a PDF document A. Stamp B. Text edit C. Comment rollover D. Note pop-up
window
If the notes are difficult to read, you can change the font size. (See
Setting
Commenting preferences.)
To view and read note comments:
Do any of the following:
l
To open a note, select the Note tool
or the Hand tool
, and then click, double-
click, or move the pointer over the note icon.
l
To move a note window, drag its title bar.
l
To close a note, click the close box in the upper right corner of the note window, or
double-click the note icon.
l
To view a list of comments, click the Comments tab on the left side of the document
window. (See
Using the Comments List.)
l
To change how comments appear in your document, change settings in the Commenting
panel of the Preferences dialog box. (See
Setting Commenting preferences.)
Note: Because comments can be placed anywhere within the document frame, you may
need to scroll or zoom out to see comments that are located off the page.
27
Replying to another reviewer's comments
To respond to other reviewers' comments, use the Reply option from the Options menu in the pop-up window or in
the Comments List. Replying to other comments is especially useful in a browser-based review, or if the review
initiator wants to let participants know how their suggestions were implemented. When one or more reviewers
reply to another message, the set of messages is called a thread. All messages in a thread appear in the pop-up
window and the Comments List. In the Comments List, replies are indented below the original message. (See
Using the Comments List.) The number of replies that a comment has received appears in a box when you place
the pointer over the comment.
When you reply to a drawing or highlight markup, a Modifier icon appears next to the markup on the page and
becomes part of the markup. The Modifier icon also appears next to a markup when you set the status.
Note: If you use the Reply option to add text to the pop-up window of another reviewer's comment, your text is
preserved when all comments merge in the original document. Modifying another reviewer's comments may cause
a warning.
The pop-up bar appears when you reply to a comment. A. Reply heading B. Options menu C. Reply option in the Options
menu
To reply to another reviewer's comment in the pop-up window:
1. Using the Hand tool
, open the pop-up window for the comment.
2. Choose Reply from the Options menu.
3. Type your reply in the box that appears in the pop-up window.
To reply to a comment in the Comments List:
1. Click the Comments tab.
2. To locate the comment in the Comments List, select the comment in the document pane. The comment appears,
selected, at the top of the Comments List.
3. Click the Reply button
.
4. Type your message in the box that appears.
14
Deleting reply messages
If you delete a comment that has been replied to, only the "parent" comment is deleted.
Any replies to the deleted comment remain in the document but are no longer part of a
thread. These comments may become difficult to read because they are stacked. You may
want to view them in the Comments List.
In a browser-based review, you can delete your own comments and replies, but you
cannot delete others' replies unless you work offline.
To delete reply messages:
Do one of the following:
l
In the note pop-up window, choose Options > Delete Comment.
l
Select the reply in the Comments List and then click the Trash icon in the Comments List
toolbar.
8
Managing Comments
Selecting, moving, and deleting comments
Using the Comments List
Exporting and importing comments
Printing a summary of comments
Comparing two Adobe PDF documents
Exporting comments to a Word document (Windows)
Exporting markups to an AutoCAD drawing
30
Selecting, moving, and deleting comments
To search for specific comments, filter comments, import and export comments, change
comment status, and summarize comments for printing, you can use the Comments List.
The Comments List displays the comments in the Adobe PDF document, and provides a
toolbar with common options.
When deleting comments, note the following:
l
If comments are placed on top of one another, deleting a comment may be difficult
without deleting other comments. In such cases, use the Comments List to select and
delete the comment. (See
Using the Comments List.)
l
If a comment is locked, you cannot delete it until you unlock it. To unlock a comment,
right-click (Windows) or Control-click (Mac OS) the comment, and choose Properties.
Deselect Locked, and then click Close.
l
You cannot delete other reviewers' comments. If you're initiating a browser-based review,
you cannot delete your own comments online if you add them to the document before
uploading it to the server.
To delete comments:
Do one of the following:
l
Right-click (Windows) or Control-click (Mac OS) the comment, and then choose Delete.
l
Select the Hand tool
, click the markup, and then press Delete.
l
Click the Comments tab to display the Comments List, select the comments you want to
delete, and then click the Trash icon
.
34
Using the Comments List
The Comments List lists the comments in an Adobe PDF document. You can use the
Comments List to delete comments, change their status, or reply to them. You can sort
comments in many ways, including by date, author, or page number. Each comment
displays its associated text next to the comment icon. If you edit this text in the Comments
List, the comment in the document window is also updated.
Comments List
To open the Comments List:
1. Do one of the following:
l
Choose View > Show Comments List.
l
Click the Comments tab in the navigation pane.
l
Choose Comment > Show Comments List.
2. Using the options at the top of the Comments List, do any of the following:
l
Expand or collapse the comments. Click Expand All or Collapse All on the Comments
List toolbar. To expand or collapse individual comments, click the plus and minus signs
next to the comment.
l
Browse through the comments. Click a comment in the list, or click the Next button
or
the Previous button
to go to the next or previous comment. (These buttons are
unavailable if no comment is selected.) The page on which the selected comment is
located appears in the document pane, and the selected comment scrolls into view. To go
to the page where another comment is located, simply click the comment in the list.)
Related Subtopics:
Changing the review status of comments
Marking comments with checkmarks
Sorting comments
Showing and hiding comments
Finding comments
23
Changing the review status of comments
You can change the review status of comments to Accepted, Rejected, Cancelled, or
Completed. Changing the review status is useful when you want to show or hide only a
certain set of comments, and when you want to let review participants know how you are
going to handle the comment.
When the review status of a comment is set, the review status appears below the comment
in the Comments List, along with the name of who set the review status. If another
reviewer sets the review status for that comment, both reviewers' names and review
statuses appear in the Comments List. You cannot remove the review status display from
the comment in the Comments List, even if you change the review status to None.
Once the comment's review status is set for drawing and highlight markups, a modifier
icon appears next to the markup in the document and becomes part of the markup. A
modifier icon also appears any time you add text or a reply in the pop-up window and is
included with all comment attachments.
To change the status of a comment:
Select the comment in the Comments List, and then choose an option from the Set Status
menu
.
To view a comment's history of changes:
1. Right-click (Windows) or Control-click (Mac OS) the note icon, markup, or title bar of a
pop-up window, and then choose Properties.
2. In the Properties dialog box, click the Review History tab to see the history of status
changes people have made to a comment.
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