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Quick Start Guide

iSeries Automated

Document Distribution

Converting AFP Spool Files to PDF Documents

Automatically Using InfoPrint Integrator/400, Batch Report

Server/400, and WebDocs iSeries Edition.

This guide highlights the process of using InfoPrint Integrator/400, Batch Report Server/400,

and WebDocs iSeries Edition to automatically convert AFP spool files with overlays to text-

searchable PDF documents, and check them in to WebDocs.

This allows you to:



Embed image server string commands, whose values corresponds with WebDocs index

keys, into the AFP spool files.



Convert difficult to use AFP spool files with overlays to text-searchable PDFs.



Check in PDF documents to WebDocs automatically with index key information.

This guide is divided into the following:

Overview of Automated Document Distribution

Configuring Automated Document Distribution

Summary of Automated Document Distribution

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iSeries Automated Document Distribution

Quick Start Guide

Release date: 6/25/2013

Page 2

Overview of Automated Document Distribution

Automating document distribution processes saves time by automatically controlling how and

where documents are distributed. The information below illustrates the path of a document—

from an AFP spool file to a PDF stored in WebDocs—and how each program along the path

partakes in automating this process.

InfoPrint Integrator/400 2.

Batch Report Server/400

WebDocs iSeries Edition

Converts AFP spool files to

text-searchable PDF

documents and then re-

spools them.

Processes spool files

containing PDF documents

and checks them in to

WebDocs.

Allows users to store, edit,

and share text-searchable

PDF documents.

This product, along with IBM’s

InfoPrint software, monitors

an iSeries output queue for

AFP spool files. When InfoPrint

Integrator/400 detects new

spool files, it converts them to

text-searchable PDF

documents on the IFS. Then it

re-spools the PDF to an output

queue.

Note: InfoPrint Integrator/400

requires a license for IBM

InfoPrint.

This product monitors an iSeries

output queue for spool files.

When it detects new spool files,

it recognizes the PDF documents

contained within the spool file,

and checks them in to WebDocs.

Docs.

During the check-in process, the

the

program looks for the folder

older

structure, Document Type, and

index key values in the spool

file’s user defined data and sets

them in WebDocs.

The final step in automated

document distribution is to

manage the PDF documents in

WebDocs. WebDocs stores the

new PDF documents based on the

information listed in the user

defined data, which allows you to

quickly locate your documents.

You can now view and edit the

PDF documents.

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iSeries Automated Document Distribution

Quick Start Guide

Release date: 6/25/2013

Page 3

Configuring Automated Document Distribution

This topic explains how to configure and integrate the three iSeries products for automating

document distribution. While a document moves from InfoPrint Integrator/400 to Batch Report

Server/400 to WebDocs iSeries Edition, you configure these products in a different order.

This topic is divided into the following:

Configuring WebDocs iSeries

Configuring InfoPrint Integrator/400

Configure Batch Report Server/400

Configuring WebDocs iSeries Edition

First, you need to configure WebDocs iSeries Edition. This guide assumes WebDocs folders,

Document Types, and index keys are already set up. For help planning your WebDocs

configuration, contact RJS Software sales for the WebDocs Workbook; for help setting up

WebDocs, see the WebDocs Administrator Guide.

This topic is divided into the following:

Gathering the Required Information

Embedding the Image Server String Command

Gathering the Required Information

You need to gather information about your WebDocs configuration before configuring your

iSeries for automated document distribution. When the document reaches Batch Report

Server/400 and is ready for WebDocs check-in, the user defined data values for folder

structure, Document Type, and index keys must match the configuration in WebDocs.

Determining these values before automation ensures that your document checks in to

WebDocs correctly.

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iSeries Automated Document Distribution

Quick Start Guide

Release date: 6/25/2013

Page 4

For example: You want to automatically distribute your AP documents. The following graphic

illustrates the WebDocs configuration information you need.

Gathering this information correctly is very important. In this example, you would gather the

following information:



Folder names and levels:

ACCT



Document Type: AP



Index keys:

Customer Name

Customer No.

Date

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iSeries Automated Document Distribution

Quick Start Guide

Release date: 6/25/2013

Page 5

Embedding the Image Server String Command

Now that you have all the WebDocs configuration information, you need to make sure the

IMGSERVER command is entered correctly. This guide assumes you have control over your

spool files. If you do not have control over your spool files, see the Report Splitter User Guide

for information on how to add or change your spool file’s user defined details.

To ensure that your document checks in to WebDocs correctly, make sure the IMGSERVER

command adheres to the following format:

IMGSERVER:Doc Title;Index 1;Index 2;Index 3;Index 4;Index 5;Index

6;Index 7;Index 8;Index 9;Index 10;Doc Type;Folder Level 1;Folder Level

2;Folder Level 3;Folder Level 4;Folder Level 5;~

Note:



The IMGSERVER command is case sensitive and must appear in upper case, but the

values that follow are not case sensitive.



Separate parameters with a semi-colon ( ; ).



If you are not using a parameter, type a blank space between semi-colons.



End the command with a tilde ( ~ ).

For example: Using the sample information from Gathering the Required Information, the user

defined data for the IPISAMPLE spool file displays as follows:

Note: The user defined data is a 255-character-length field. If your embedded command

exceeds the 255-character limit, it will automatically be trimmed to 255 characters. If this

happens, contact RJS Software technical support to discuss alternate options.

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iSeries Automated Document Distribution

Quick Start Guide

Release date: 6/25/2013

Page 6

Configuring InfoPrint Integrator/400

Second, you need to configure InfoPrint Integrator/400, in conjunction with IBM’s InfoPrint

software, to convert AFP spool files to PDF documents and store them on the IFS. InfoPrint

Integrator/400 then re-spools the file in the output queue and prepends an EXT: PDF~

extension to the user defined data so that other RJS products know how to read the file. To

learn more about InfoPrint Integrator/400, see the InfoPrint Integrator/400 support page.

Note: InfoPrint Server/400 must be installed on the same LPAR as IBM’s InfoPrint software.

To configure InfoPrint Integrator/400 for automated document distribution:

From the InfoPrint Integrator/400 main menu, choose 10. Create Infoprint Integrator

Objects – IPRCTOBJ.

Press Enter to start the printer.

From the InfoPrint Integrator/400 main menu, choose 16. Submit Infoprint PDF

Monitor to Batch. Press F4 to prompt the parameters you need for the SBMJOB

command.

The Infoprint PDF Monitor page displays.

Enter values for the following:

Printer device name: RJSPDF1, the default InfoPrint Integrator/400 printer

name.

Destination output queue: The output queue to hold your processed spool files.

Library: The library to hold your processed spool files.

Delay processing or run once: *DELAY to monitor the output queue regularly

with the settings you choose.

After processing option: *MOVE to move the input spool file to a new output

queue and library.

Move to output queue: The output queue where input spool files are moved to.

Library: The library for the output queue containing moved input spool files.

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iSeries Automated Document Distribution

Quick Start Guide

Release date: 6/25/2013

Page 7

Press F16 to complete the command.

The command displays in the Command to run line.

(Optional): Edit the Submit Job parameters:

Job queue: The single- or multi-threaded queue where the job runs.

Library: The library for the job queue.

Best Practice: Submit this monitor to run in a multi-threaded job queue like

QSYSNOMAX, which is part of the QSYSWRK subsystem. QSYSNOMAX allows the output

queue monitor to run along with other iSeries server jobs.

iSeries Automated Document Distribution

Quick Start Guide

Release date: 6/25/2013

Page 8

Caution: If you use a single-threaded job queue like QBATCH, this monitor can block

other jobs.

Press Enter.

SBMJOB submits IPRMON to batch.

Configuring Batch Report Server/400

Finally, configure Batch Report Server/400. This program acts as a link between processed spool

files and WebDocs. It monitors the output queue where InfoPrint Integrator/400 sends output

spool files. Batch Report Server/400 finds spool files in this output queue, recognizes the PDF

documents re-spooled within the spool file, and then checks them in to WebDocs. To learn

more about Batch Report Server/400, see the Batch Report Server/400 Administrator Guide.

To configure Batch Report Server/400 for automated document distribution:

From the Batch Report Server/400 main menu, choose 3. Edit Output Queue List.

Press F6 to create a new output queue monitor page and enter the following:

Src Output Queue Name: The output queue where InfoPrint Integrator/400

sends processed spool files.

Src Output Queue Library: The library for this output queue.

IFS Dir: /rjstemp as the temporary directory to use.

Output Data Type: PDF as the report conversion format.

After Processing: *DELETE to delete spool files from the output queue after

checking them in to WebDocs.

iSeries Automated Document Distribution

Quick Start Guide

Release date: 6/25/2013

Page 9

Press Enter. On the next screen enter the following:

Send to WebDocs: Y to send the documents to WebDocs.

WebDocs Checkin User: The WebDocs user to use when checking in documents.

Note: This WebDocs user must have access and check-in permission to the

folder. For information on permissions see the WebDocs iSeries Administrator

Guide.

Note: If the file’s user defined data includes the Doc Type and Folders, Batch Report

Server/400 ignores any changes made to the Doc Types and Folder values on the

Edit User Output Queue Settings page.

iSeries Automated Document Distribution

Quick Start Guide

Release date: 6/25/2013

Page 10

Press Enter.

From the Batch Report Server/400 main menu, choose 10. Run Batch Report Server

Output Queue Monitor Interactively – BCHMON and enter the following:

Delay processing or run once: *ONCE to process the PDF and check it in to

WebDocs once.

Press Enter and Batch Report Server/400 is configured. This completes the configuration

of the three iSeries products needed for automating document distribution to WebDocs.

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