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BusinessObjects and Visual

Basic for Appplications

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Accessing Data and Data Analysis

BusinessObjects and Visual Basic for Appplications

Overview

You can customize BusinessObjects 6.x using the Microsoft Visual Basic for

Applications programming language. BusinessObjects 6.x has a Visual Basic

Editor that you can use to develop macros, add-ins and VBA data providers. The

Visual Basic Editor is the standard Microsoft VBA editor that you may already be

familiar with if you use Microsoft Office products.

This chapter describes how to use macros and add-ins in BusinessObjects. For

information on building VBA data providers, see Using Visual Basic for

Applications procedures on page98.

What is a macro?

A macro is a series of commands and functions that are stored in a Visual Basic

for Applications module and can be run whenever you need to perform the task.

If you perform a task repeatedly, you can automate the task with a macro.You

create macros using the Visual Basic Editor.

What is an add-in?

Add-ins are programs that add optional commands and features to

BusinessObjects. Add-ins are usually created by those responsible in your

company for adding customized features to BusinessObjects. All you probably

need to do is install and uninstall add-ins that are sent to you.

Before you can use an add-in, you must install it on your computer and then load

it in BusinessObjects. Add-ins (*.rea files) are installed by default in the UserDocs

folder in the BusinessObjects folder. Loading an add-in makes the feature

available in BusinessObjects and adds any associated commands to the

appropriate menus.

Unloading an add-in removes its features and commands from BusinessObjects,

but the add-in program remains on your computer so you can easily load it again.

You can use your own Visual Basic for Applications programs as custom add-ins.

For information about making a Visual Basic for Applications program an add-in,

see the BusinessObjects SDK Reference Guide.

What about the scripts I used in BusinessObjects 4.1?

The scripts that you created using the ReportScript programming language can

be automatically converted into Visual Basic macros by BusinessObjects 6.1.

See Converting scripts to macros on page516 for information on how to do this.

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Accessing Data and Data Analysis

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Using macros

Macros are created and stored inside BusinessObjects documents (.rep files) or

BusinessObjects add-ins (.rea files). You can run macros either from the Macros

dialog box or from the Visual Basic toolbar if macros have been assigned to the

macro buttons.

Running a macro

1. Click Macro, then Macros on the Tools menu or click Macros on the Visual

Basic toolbar.

The Macros dialog box opens.

2. From the Macros in: list box, choose the documents where the macros are

stored. You can display the macros available in the active document, all

macros in all open documents, macros in a selected open document or

macros in add-ins.

The macros stored in the selected document(s) are displayed in the Macro

Name list.

3. Select the name of the macro you want to use and click Run.

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Accessing Data and Data Analysis

BusinessObjects and Visual Basic for Appplications

NOTE

If VBA is not installed and you open a document that contains macros, you

receive an error message warning you that macros will not be executed. In this

situation, your document might return incorrect or incomplete data. The Olap

Connect and Web Connect data providers also require VBA in order to function

correctly.

Using the Visual Basic toolbar

To open the Visual Basic toolbar:

• Right-click on any other open toolbar and click Visual Basic on the shortcut

menu..

Opens the macros dialog box

Opens the Visual Basic Editor

Buttons 1-5 run the macros that have been assigned to them

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Accessing Data and Data Analysis

513

Using macros

X Associating a macro to a toolbar button

1. Click Options on the Tools menu.

The Options dialog box opens.

2. Click the Macro tab.

3. Click check box 1 to activate the first button on the Visual Basic toolbar.

4. Click the button to the right of the Macro Name box.

5. The Macros dialog box opens.

6. Click on the macro you want to use from the list and click Select.

The name the macro is displayed in the Macro Name box.

7. In the Tooltip box, type the tooltip that you want to use for the macro.

The tooltip appears when you rest the cursor over the button on the Visual

Basic toolbar.

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Accessing Data and Data Analysis

BusinessObjects and Visual Basic for Appplications

Using add-ins

BusinessObjects add-ins are Visual Basic for Applications programs that add

optional commands and features to BusinessObjects. You can distribute add-ins

you have created to other users and retrieve and use add-ins that others have

created.

Installing an add-in

Click Add-Ins on the Tools menu.

The Add-Ins dialog box opens.

8. Click Browse to locate and open the add-ins on your computer.

The Add-Ins Available box displays the list of available add-ins. There are two

types of add-ins that you may see in this dialog box: those that are available

and those that have been installed. You cannot use an add-in until it has been

installed.

9. Click the check box next to the name of the add-in and click OK.

The add-in is installed and can now be used.

NOTE

When a user installs an add-in, it is only installed for that user. If that user logs

on under a different name, the add-in will not be available.

The check mark shows

that this add-in has been

installed

No check mark shows

that this add-in is on the

computer but not

installed

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Accessing Data and Data Analysis

515

Using add-ins

Using an add-in

You can run an installed add-in from the Macros dialog box, or you can associate

it with a button on the Visual Basic toolbar.

Uninstalling an add-in

1. Click the check box next to the add-in name in the Add-Ins dialog box to

remove the check mark

2. Click OK.

The add-in features and commands are removed from BusinessObjects, but

the add-in program remains on your computer so you can easily load it again

if you want to use it.

Exchanging add-ins with other users

You can send and retrieve add-ins (.rea files) in the same way you can send and

retrieve BusinessObjects documents.

516

Accessing Data and Data Analysis

BusinessObjects and Visual Basic for Appplications

Converting scripts to macros

In BusinessObjects 4.1, you could create scripts to automate tasks using the

ReportScript programming language. This programming language has been

replaced in BusinessObjects 5.x and upwards by the Visual Basic programming

language.

BusinessObjects 6.1 can convert your SBL scripts into Visual Basic (VBA)

macros which you can then run from the Macros dialog box.

The script is converted in the following way:

• Dialogs are converted to a VBA form.

• The code logic is converted to a VBA module.

• SBL specific functions and instructions are declared in an extra module.

To convert a script

1. Click Macro then Convert from ReportScript on the Tools menu.

The Open dialog box is displayed. By default, the Scripts folder is open and a

list of available scripts is displayed.

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2. Select the script you want to convert.

3. In the Convert in: list box, choose where you want the converted macro to be

saved.

You can convert the macro in the active document or in a new document.

4. Click Import.

The script is converted.

NOTE

The macro may sometimes need some slight tweaking in the Visual Basic Editor

after conversion to get it to work correctly. For information on how to do this, see

the Customizing BusinessObjects guide.

Accessing Data and Data Analysis

517

Using the Visual Basic editor

You can open the Visual Basic Editor directly from BusinessObjects to create

macros and programs to use in BusinessObjects. This development environment

has its own set of online Help files.

Running the Visual Basic Editor

To open the Visual Basic Editor:

• Click Visual Basic Editor on the Visual Basic toolbar.

The Visual Basic development environment opens up.

Programming in Visual Basic requires knowledge of the programming

environment. This is covered in the Customizing BusinessObjects guide.

Visual

Basic

Editor

518

Accessing Data and Data Analysis

BusinessObjects and Visual Basic for Appplications

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