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Accessing Data and Data Analysis
Building a more powerful query
the query result.
3. To obtain a partial result, you can:
• Click 10 rows or 20 rows.
• Enter a number of rows in the Other field. You can use the arrows to raise or 
lower the value.
4. Click Do Not Retrieve Data if you do not want the query to connect to the 
database when you run it.
When you refresh the query, this option will be automatically switched off, 
meaning that the query will connect to the database and the data will appear 
in the report.
• Click OK to return to the Query Panel.
Once you are satisfied with the query you have built, click Run.
The query connects to the database and retrieves the data you specified. The 
report that appears displays the data for the objects that you placed in the 
Result Objects box in the Query Panel.
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Accessing Data and Data Analysis
Building Queries on Universes
Running a query on a different universe
BusinessObjects allows you to run a query on one universe and then run the 
same query on a different universe. By doing this, you can test your query on a 
pilot universe before applying it to your real data. The following procedure 
describes how to run a query on a different universe after having run it on an initial 
1. Open the report containing the query.
2. Click View Data on the Data menu.
3. The Data Manager dialog box opens.
4. Choose the query you want to use in the Data Providers list, then click the 
Definition tab.
5. Click the button to the right of the current universe name.
6. In the dialog box that appears, select the universe you want to use, then click 
7. Click the Results tab, then Refresh.
8. Click OK to close the Data Manager.
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Building Queries with Other 
Types of Data Provider
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Accessing Data and Data Analysis
Building Queries with Other Types of Data Provider
This chapter explains how to create reports using data providers other than 
BusinessObjects universes. In addition to universes, you can build reports using 
free-hand SQL, stored procedures, personal data files, Visual Basic for 
Applications (VBA) procedures, XML files, OLAP cubes and Web Connect.
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Accessing Data and Data Analysis
Using free-hand SQL
Using free-hand SQL
SQL is the native query and reporting language understood by relational 
database management systems (RDBMSs). When you create a report based on 
a BusinessObjects universe, the universe generates the SQL that is passed to 
the server, thus shielding you from the complexities of SQL queries.
Alternatively, using free-hand SQL, you can interact directly with the database by 
creating the SQL yourself.
Creating a report using free-hand SQL
When you create a report using free-hand SQL, you can:
• write a new script or open an existing script
• define lists of values and prompts
• create a new connection to the database or use an existing one
• view raw data before it appears in the report
• parse the script for SQL errors
• save any changes you make to a file
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Accessing Data and Data Analysis
Building Queries with Other Types of Data Provider
To create a report using free-hand SQL:
1. Click the New Report Wizard button on the Standard toolbar.
The New Report Wizard appears.
2. Select an option for the report layout, then click Next.
The Specify Data Access dialog box appears.
3. Under Others, select Free-hand SQL from the list box, then click Finish.
New Report 
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Accessing Data and Data Analysis
Using free-hand SQL
The Free-hand SQL editor appears.
4. The next step depends on what you want to do.
5. Click the Parse button to check the script for SQL errors.
BusinessObjects runs the SQL against the database and displays any error 
message that the database returns.
If you want to...
Write a new SQL script
Type the script.
Go to the next step.
Open an existing script
In the Free-Hand SQL 
editor, click Open:
Use the dialog box that 
appears to locate the 
SQL script file.
Accessing Data and Data Analysis
Building Queries with Other Types of Data Provider
BusinessObjects does not execute COMPUTE and ORDER BY clauses in free-
hand SQL statements.
6. To make a connection to the database:
• Select a connection in the Connection list box, or
• Create a new connection. (See Creating or editing a connection for free-hand 
SQL on page 79).
7. Cliick Build Hierarchies and Start in Drill Mode if you want to perform drill-
down analysis as soon as the data appears in the report.
8. Click View if you want to see the raw data that the script retrieves.
The Data Manager dialog appears with the raw data in the Results tab. Click 
OK to close the Data Manager dialog box.
9. Click Run.
The data retrieved by the SQL query appears in the report.
Accessing Data and Data Analysis
Using free-hand SQL
Editing a free-hand SQL script
To get different results from a free-hand SQL script that you have already run, all 
you have to do is edit the script then re-run it. To do this:
1. Open the report containing data from the free-hand SQL script, then click Edit 
Data Provider on the Data menu.
The Free-Hand SQL dialog box appears.
2. Make the changes to the script. As you work, you can:
• Click Parse to check for SQL errors.
• Click View to see the raw data that the script retrieves.
• Click Save to save the changes you make.
3. Click Run.
BusinessObjects retrieves the new data and displays it in the report.
Creating or editing a connection for free-hand SQL
To retrieve data using free-hand SQL, you need to define a connection to your 
database in BusinessObjects. This is not the case when you run queries on 
universes because the required connection is stored in the universe.
Using the free-hand SQL editor to create and edit connections
You create and edit connections for free-hand SQL in the free-hand SQL editor. 
Accessing Data and Data Analysis
Building Queries with Other Types of Data Provider
To create a connection
1. Click Create a New Connection.
The Add a Connection dialog box appears.
Create New 
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