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Accessing Data and Data Analysis

Building a more powerful query

the query result.

3. To obtain a partial result, you can:

• Click 10 rows or 20 rows.

• Enter a number of rows in the Other field. You can use the arrows to raise or

lower the value.

4. Click Do Not Retrieve Data if you do not want the query to connect to the

database when you run it.

When you refresh the query, this option will be automatically switched off,

meaning that the query will connect to the database and the data will appear

in the report.

• Click OK to return to the Query Panel.

Once you are satisfied with the query you have built, click Run.

The query connects to the database and retrieves the data you specified. The

report that appears displays the data for the objects that you placed in the

Result Objects box in the Query Panel.

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Accessing Data and Data Analysis

Building Queries on Universes

Running a query on a different universe

BusinessObjects allows you to run a query on one universe and then run the

same query on a different universe. By doing this, you can test your query on a

pilot universe before applying it to your real data. The following procedure

describes how to run a query on a different universe after having run it on an initial

universe.

1. Open the report containing the query.

2. Click View Data on the Data menu.

3. The Data Manager dialog box opens.

4. Choose the query you want to use in the Data Providers list, then click the

Definition tab.

5. Click the button to the right of the current universe name.

6. In the dialog box that appears, select the universe you want to use, then click

OK.

7. Click the Results tab, then Refresh.

8. Click OK to close the Data Manager.

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hapter

Building Queries with Other

Types of Data Provider

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Accessing Data and Data Analysis

Building Queries with Other Types of Data Provider

Overview

This chapter explains how to create reports using data providers other than

BusinessObjects universes. In addition to universes, you can build reports using

free-hand SQL, stored procedures, personal data files, Visual Basic for

Applications (VBA) procedures, XML files, OLAP cubes and Web Connect.

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Accessing Data and Data Analysis

Using free-hand SQL

SQL is the native query and reporting language understood by relational

database management systems (RDBMSs). When you create a report based on

a BusinessObjects universe, the universe generates the SQL that is passed to

the server, thus shielding you from the complexities of SQL queries.

Alternatively, using free-hand SQL, you can interact directly with the database by

creating the SQL yourself.

Creating a report using free-hand SQL

When you create a report using free-hand SQL, you can:

• write a new script or open an existing script

• define lists of values and prompts

• create a new connection to the database or use an existing one

• view raw data before it appears in the report

• parse the script for SQL errors

• save any changes you make to a file

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Accessing Data and Data Analysis

Building Queries with Other Types of Data Provider

To create a report using free-hand SQL:

1. Click the New Report Wizard button on the Standard toolbar.

The New Report Wizard appears.

2. Select an option for the report layout, then click Next.

The Specify Data Access dialog box appears.

3. Under Others, select Free-hand SQL from the list box, then click Finish.

New Report

Wizard

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Accessing Data and Data Analysis

Using free-hand SQL

The Free-hand SQL editor appears.

4. The next step depends on what you want to do.

5. Click the Parse button to check the script for SQL errors.

BusinessObjects runs the SQL against the database and displays any error

message that the database returns.

If you want to...

First...

Then...

Write a new SQL script

Type the script.

Go to the next step.

Open an existing script

In the Free-Hand SQL

editor, click Open:

Use the dialog box that

appears to locate the

SQL script file.

Parse

Accessing Data and Data Analysis

Building Queries with Other Types of Data Provider

NOTE

BusinessObjects does not execute COMPUTE and ORDER BY clauses in free-

hand SQL statements.

6. To make a connection to the database:

• Select a connection in the Connection list box, or

• Create a new connection. (See Creating or editing a connection for free-hand

SQL on page 79).

7. Cliick Build Hierarchies and Start in Drill Mode if you want to perform drill-

down analysis as soon as the data appears in the report.

8. Click View if you want to see the raw data that the script retrieves.

The Data Manager dialog appears with the raw data in the Results tab. Click

OK to close the Data Manager dialog box.

9. Click Run.

The data retrieved by the SQL query appears in the report.

Create

New

Connection

Accessing Data and Data Analysis

Using free-hand SQL

Editing a free-hand SQL script

To get different results from a free-hand SQL script that you have already run, all

you have to do is edit the script then re-run it. To do this:

1. Open the report containing data from the free-hand SQL script, then click Edit

Data Provider on the Data menu.

The Free-Hand SQL dialog box appears.

2. Make the changes to the script. As you work, you can:

• Click Parse to check for SQL errors.

• Click View to see the raw data that the script retrieves.

• Click Save to save the changes you make.

3. Click Run.

BusinessObjects retrieves the new data and displays it in the report.

Creating or editing a connection for free-hand SQL

To retrieve data using free-hand SQL, you need to define a connection to your

database in BusinessObjects. This is not the case when you run queries on

universes because the required connection is stored in the universe.

X Using the free-hand SQL editor to create and edit connections

You create and edit connections for free-hand SQL in the free-hand SQL editor.

Save

Accessing Data and Data Analysis

Building Queries with Other Types of Data Provider

To create a connection

1. Click Create a New Connection.

The Add a Connection dialog box appears.

Create New

Connection

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