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Preparing and Importing Files

Transcription

CaptionMaker 6.4 User Guide

Avoid Italics and Bold Text

When creating a transcript it is best to avoid using italics and bold. Italics in closed

captioning generally mean that the speaker is off-screen. Do not use bold as it could

result in text blinking on and off. TV sets and cable boxes do not have the ability to bold

text, so we recommend avoiding bold.

Indicate Change in Person Speaking

When importing a transcript into captioning software, the captioner looks for a change

in the person speaking to start a new caption block. A good captioning project should

have an indicator for the viewer to show a change in speaker. The transcript can help

this effort by placing a symbol before the speaker change. The characters “>>” typically

shows this change.

Using Tab Delimited

If line breaks or timecode are critical for the captioning project, a simple tab character

can be placed in the text. In the same way spreadsheet software can separate cells,

captioning software can do so when it detects a tab character. For example, if a

sentence is long, a tab character will create a line break in the text. See TAB Delimited

for more information.

Plain Text is the Preferred File Format

Although CaptionMaker can accept a variety of text files such as .doc, .rtf, and .txt, the

recommended file format is a plain text document (.txt). Many word processors include

extraneous data in native file formats such as margins, footnotes, and other non-text

related code. Most word processors can save the document as a plain text file, for

import into CaptionMaker.

If italics or color information needs to be preserved when importing transcripts, the .rtf

format works the best to bring this information into CaptionMaker.

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Preparing and Importing Files

Import Caption or Subtitle Files

CaptionMaker 6.4 User Guide

Import Caption or Subtitle Files

After you have created the transcription of the dialog, or if you already have a caption/

subtitle file, you are ready to import it into CaptionMaker.

Types of Caption/Subtitle Files

In addition to text documents, CaptionMaker can import a wide variety of file types,

such as TV Caption files, Subtitle files, PAC files, and Web Caption files. For a complete

list of file types see File Types for Import/Export.

Considerations When Importing Subtitles for Editing or

Converting

CaptionMaker can import many kinds of closed captioning and subtitle files, but when

dealing with subtitle imports, there is one extra consideration. CaptionMaker can only

import subtitle formats which are "text based”. This refers to how the subtitles are

stored in the file. If they are stored in a textual format along with formatting

information and time codes, they can be imported to edit or convert them. Some

examples of text-based subtitle files are SubRip SRT, WebVTT, iTunes iTT, PAC, DLP

Cinema XML, and EBU-STL.

However, if the subtitles are "image based," also known as "bitmap subtitles," then

CaptionMaker cannot import them. When the text is converted into an image, it is very

difficult to turn that image back into an editable text format. Some examples of image-

based subtitle files are Blu-ray BDN, UYC/USF, and any other subtitle format that deals

with image files like PNG, TIFF, BMP, and so on.

There are also some subtitle file formats that support both text-based and image-based

subtitles. For these formats, CaptionMaker can only import the subtitle file if it is the

text-based variant. Some examples of these formats are: DVD Studio Pro STL, Scenarist

SST, and SMPTE Timed Text.

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Preparing and Importing Files

Import Caption or Subtitle Files

CaptionMaker 6.4 User Guide

Importing Files

To import caption or subtitle files:

1. From the File menu choose Import... Or, drag and drop the caption/subtitle file into

the CaptionMaker text panel. The Import File dialog opens.

2. Choose the type of caption/subtitle file you want to import. Text, TV, Subtitle, Web,

or Extract From Video.

3. From the drop-down menu choose the specific type of file.

4. Under File Name click Browse and navigate to find the file.

5. Under Options, leave this unchecked to create a new document, or select it to

import starting at the current selected row.

6. For some file types click Finish to import the file. For others, click Next for more

settings. Depending on the file type, either the Import Format dialog, or the Import

Options dialog opens.

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Preparing and Importing Files

Import Caption or Subtitle Files

CaptionMaker 6.4 User Guide

Import Format Settings

When importing text caption or subtitle files, options in the Import Format dialog are

used to match the formatting in the file.

Note: Before importing, you can open the file to determine the formatting used in

the document.

•

Choose the import format you need for the type of formatting in the file. Free Form,

TAB Delimited, or LINE Delimited.

•

When TAB Delimited or LINE Delimited is selected, click Finish to import the file.

•

When Free Form is selected, click Next and the Import Options dialog opens for

Free Form. See Import Options for Free Form for information on using the Import

Options dialog with the Free Form selections.

Free Form

Use Free Form when the caption/subtitle rows are created by breaking the text into

sections based on punctuation markers (periods, commas) or paragraph breaks, and

there is no timecode or line breaks in the document.

TAB Delimited

Tab Delimited has several options, depending on information in the file.

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Preparing and Importing Files

Import Caption or Subtitle Files

CaptionMaker 6.4 User Guide

Text Only. Tab characters in text-only files are used to indicate the point at which the

line will break. Here is an example:

NOW MY NAME APPEARS AT THE BOTTOM OF THE SCREEN,

WE PUT CAPTIONS OF WHAT I SAY AT THE TOP,

SO THAT MY NAME IS NOT COVERED BY CAPTIONS.

After opening the file in CaptionMaker, it looks like the following:

Time Code In and Text. This type of file includes time code in, with tabs separating the

time code and line breaks. Here is an example:

01:03:31:08 NOW I'M AT THE RIGHT OF THE SCREEN,

01:03:33:07 SO MY CAPTIONS APPEAR AT THE RIGHT.

01:03:35:13

01:03:36:13 NOW I AM GOING OFF-SCREEN.

After opening the file in CaptionMaker, it looks like the following:

Time Code In, Out, and Text. This type of file includes time code in and out, with tabs

separating the time code and line breaks. Here is an example:

01:03:31:08 01:03:33:05 NOW I'M AT THE RIGHT OF THE SCREEN,

01:03:33:07 01:03:35:15 SO MY CAPTIONS APPEAR AT THE RIGHT.

01:03:35:17 01:03:36:11

01:03:36:13 01:03:38:06 NOW I AM GOING OFF-SCREEN.

NOW MY NAME APPEARS

AT THE BOTTOM OF THE SCREEN,

WE PUT CAPTIONS

OF WHAT I SAY AT THE TOP,

SO THAT MY NAME IS NOT

COVERED BY CAPTIONS.

01:03:31:08

NOW I'M AT THE

RIGHT OF THE SCREEN,

01:03:33:07

SO MY CAPTIONS

APPEAR AT THE RIGHT.

01:03:35:13

01:03:36:13

NOW I AM GOING OFF-SCREEN.

01:03:31:08

NOW I'M AT THE

RIGHT OF THE SCREEN,

01:03:33:07

SO MY CAPTIONS

APPEAR AT THE RIGHT.

01:03:35:17

01:03:36:13

NOW I AM GOING

OFF-SCREEN.

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Preparing and Importing Files

Import Caption or Subtitle Files

CaptionMaker 6.4 User Guide

Time Code In and Web-TV Link.

This option is a way to transmit web links (URLs) via the caption data. The actual WebTV

devices and service are no longer in production, but some companies, such as Echostar,

are using the same specification to display web content during a commercial. For

example, the set top box could display a “Buy Now” button during an infomercial that

contains the WebTV links.

Insert Tabs by Using a Spreadsheet

Sometimes a captioner will receive a script that has already been timed by a

stenographer or other third party. Simply importing the script would make the time

code showing up as additional captions. Tabs should be inserted, as described in the

previous section. A simple way to add tabs is to import the timed script into a

spreadsheet program such as Excel. The Time In and Time Out as well as each caption

box should get its own row in one of three columns for In/Out/Caption. Once

formatted, you can export as a Tab Delimited Text file and tabs are inserted.

LINE Delimited

Import a Line Delimited file, where each line in the file represents one item of the

record in the database. The lines must be in the following order: In Time, Out Time, and

Text. The following is an example of formatting in a Line Delimited file:

00:00:00:13

§MUSIC§

00:00:04:15

I AM AT THE

LEFT OF THE SCREEN.

00:00:06:10

SO CAPTIONS OF WHAT I SAY

APPEAR AT THE LEFT OF THE

00:00:09:02

SCREEN, TOO.

00:00:11:02

00:00:13:05

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Preparing and Importing Files

Import Caption or Subtitle Files

CaptionMaker 6.4 User Guide

Import Options for Free Form

When you select Free Form in the Import Format dialog, the Import Options dialog

opens when you click Next. The default settings are recommended for most captioning

projects.

The Import Options dialog provides the following options:

Each row made of [ 2 ] line(s) of text. (2 is the default value) Specify the number of

lines of text for each row in the CaptionMaker Text Panel. The limit is 4 lines of text,

according to the CEA-608 standard.

End a row with end of sentence punctuation (.?!). When selected, a caption row ends

and a new one is started when a period, question mark, or exclamation point is

encountered during text import.

End a row with a comma (,) or semi-colon (;) if applicable. When selected, a caption

row ends and a new one is started when a comma or semi-colon is encountered during

text import.

End a row with: [ ] . Enter custom character to end a row. When this character is

encountered during import, CaptionMaker ends the current row and starts a new one.

Start a row with: [ ] . Enter custom character to start a row. When this character is

encountered during import, CaptionMaker starts a new row.

Preparing and Importing Files

Import Caption or Subtitle Files

CaptionMaker 6.4 User Guide

Note: Only one new row is started even if multiple consecutive instances of a

character are in the text file. For example, if you enter the ">" character to start or end

a row, CaptionMaker will start a new row when it sees ">", ">>", or ">>>" and so on.

Maximum number of characters for each line of text. (26 is the default value) The

maximum number of characters for each line is from 26 to 32 characters when in

captioning mode. 32 characters is the limit for CEA-608. The maximum number of

characters per line can also be changed later by going to Format > Reformat Rows, to

open the Reformat Lines dialog.

Switch to subtitle mode, before importing, to use more than 32 characters per line.

Format multi-line blocks as bottom-heavy. When selected, more words are included

in the bottom rows than the upper rows.

Square up text if more than one line of text in a row. When selected, words are

distributed more evenly in multiple rows of text.

Display mode:

–

Pop-On. Pop-on mode is recommended for most post-production captioning

projects.

–

Paint-On. The characters are painted on the screen one after another, from left

to right.

–

Roll-Up 2 Lines. Sets a maximum of 2 lines to appear on screen at a given time.

–

Roll-Up 3 Lines. Sets a maximum of 3 lines to appear on screen at a given time.

–

Roll-Up 4 Lines. Sets a maximum of 4 lines to appear on screen at a given time.

–

Block Roll-Up. This is a combination of the Paint-On and Roll-Up modes.

Note: Roll-up captions are typically used for live captioning, such as TV news. One

line at a time rolls up from the bottom, up to the maximum number of lines that are

set appear at a given time.

See Display Modes for more information on display mode operation.

Preparing and Importing Files

Using Copy and Paste for Text

CaptionMaker 6.4 User Guide

Using Copy and Paste for Text

Copy and paste is an easy way to import transcript text directly into the text the panel

of CaptionMaker. This way you can get text from various sources, such as e-mail, Word

docs, PDFs, or websites.

CaptionMaker can automatically split up the text to be title safe and meet CEA-608

caption standards, when you enable the feature in the Paste Option dialog. To enable,

choose Edit > Paste Options, and select "Always break up the pasted text into multiple

cells".

When you copy and paste text, CaptionMaker breaks up the text based on the settings

in the Paste Options dialog.

Preparing and Importing Files

Opening a Movie

CaptionMaker 6.4 User Guide

Opening a Movie

CaptionMaker supports three technologies for playing video files: DirectX-DirectShow,

QuickTime (if installed), and Microsoft Media Foundation (MMF). DirectX-DirectShow is

generally good at playing WMV and AVI files. QuickTime is generally good at playing

MOV, MP4, and audio files.

Note: Opening a movie only loads the video and its audio for playback. If the video

contains closed captions, a separate import step is needed to bring in the captions.

See Importing Captions from a Video .

The following types of video and audio files can be played in CaptionMaker:

WMV (.wmv)

AVI (.avi) with generic codec

AVI (.avi) with 3rd party codec (if

installed)

AVI (.avi) with DV codec (DV25/50) (if

QuickTime is installed)

MP4 (.mp4)

MOV (.mov) ProRes (if QuickTime is

installed)

MOV (.mov) H.264

MOV (.mov) DV25 and DV50

MOV (.mov) with Animation

MOV (.mov) Avid Codec (if installed)

MPEG-2, with 3rd party codec (if

installed). Use the DirectX playback

option

MP3 (.mp3) (audio only)

AIFF (.aif ) (audio only)

WAV (.wav) (audio only)

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