Step Five: Use Meaningful Hyperlink Text
Hyperlink text should provide a clear description of the link destination. One of the
ways a person who uses Assistive Technologies can navigate a document is by
skipping from hyperlink to hyperlink, or they can also pull up a list of all the links in
a document (Insert + F7). Since both of these methods of navigation do not
include any of the surrounding text, the hyperlink text by itself needs to provide
For this reason, using phrases like, ‘Click Here’, or ‘Visit’ are not sufficient as they
by themselves do not provide enough meaning.
To add a hyperlink to a document:
a) Place the cursor where the hyperlink is to appear, or simply highlight the text
in the document that is to become a link.
b) In the Insert tab, click on Hyperlink and a dialog box will open. (Alt, N, I)
c) In the Text to Display box, type in the name or phrase that briefly describes
the link destination. (If text was highlighted, this box will already be filled)
d) Then choose to enter either a URL, a location within the same document, an
email address, or even link to another document.
e) If choosing a URL, type it into the Address box. Click OK
Figure 7: Graphic of Insert Hyperlink dialog box
To Edit Hyperlink text already on the page: Highlight the text, press Alt+K.