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To go back to a previously trained character, click the Back button. The frame will jump to
its previous location and the latest trained "character image – keyboard character"
correspondence will be removed from the pattern. The Back button navigates between
characters of one word and will not navigate between words.
Important!
•
You can only train ABBYY FineReader to read the characters included in the alphabet of the
recognition language. To train the program to read characters that cannot be entered from the
keyboard, use a combination of two characters to denote these non–existent characters or copy the
desired character from the Insert Character dialog box (click
to open the dialog box).
•
Each pattern may contain up to 1,000 new characters. However, avoid creating too many ligatures,
as this may adversely affect OCR quality.
Selecting a User Pattern
ABBYY FineReader allows you to use patterns to improve OCR quality.
1. On the Tools menu, click Pattern Editor… .
2. In the Pattern Editor dialog box, select the desired pattern from the list of available patterns and
click Set Active.
Some important points to remember:
1. Rather than differentiating between some similar yet different characters, ABBYY FineReader
recognizes them as one and the same character. For example, the straight ('), left (‘), and right (’)
quotes will be stored in a pattern as a single character (straight quote). This means that left and
right quotes will never be used in the recognized text, even if you try to train them.
2. For some character images, ABBYY FineReader will select the corresponding keyboard character
based on the surrounding context. For example, an image of a small circle will be recognized as the
letter O if there are letters immediately next to it and as the number 0 if there are digits next to it.
3. A pattern can only be used for documents that have the same font, font size, and resolution as the
document used to create the pattern.
4. To be able to use a pattern later, save it to a file. See Working with a FineReader Document for
details.
5. To recognize texts set in a different font, be sure to disable the user pattern by selecting the Use
only built–in patterns option in Tools>Options…>Read.
Editing a User Pattern
You may wish to edit your newly created pattern before launching the OCR process. An incorrectly
trained pattern may adversely affect OCR quality. A pattern should contain only whole characters or
ligatures. Characters with cut edges and characters with incorrect letter correspondences should be
removed from the pattern.
1. On the Tools menu, click Pattern Editor… .
2. In the Pattern Editor dialog box, select the desired pattern and click the Edit… button.
3. In the User Pattern dialog box, select the desired character and click the Properties… button.
In the Properties dialog box, type the letter corresponding to the selected character and select the
desired font effect (bold, italic, superscript, or subscript).
To delete a character that has been trained incorrectly, select the character and click the Delete
button.
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User Languages and Language Groups
You can create and use your own recognition languages and language groups in addition to the
languages and groups included in the program.
•
Creating an OCR Language
This is used to process texts that contain a lot of uncommon elements, such as code numbers.
•
Creating a Language Group
This is used to recognize documents written in several languages that are not available from the
predefined language combinations.
Creating an OCR Language
When performing OCR on a document, ABBYY FineReader uses some information about the
language of the document (this language is to be selected from the Document Languages drop–
down list in the main window). If there are too many unusual abbreviations or words in the text,
the program may fail to recognize them correctly. If this is the case, you may wish to create your
own recognition language for this document.
1. On the Tools menu, click Language Editor…
2. In the Language Editor dialog box, click New…
3. In the New Language or Group dialog box, select Create a new language based on an
existing one and from the drop–down list below, select the desired language. Click OK.
4. In the Language Properties dialog box, specify the properties of the new OCR language.
a. Language name — Type a name for your OCR language in this field.
b. Source language — The language on which your new OCR language will be based.
(Displays the language you selected in the New Language or Group dialog box. Click the
arrow to the right to select a different language.)
c. Alphabet — Lists the characters of the alphabet of the source language. Click
to add or
remove characters.
d. Dictionary — The dictionary that ABBYY FineReader will use to perform OCR on your
document and to check the recognized text. The following options are available:
•
None
No dictionary will be used.
•
Built–in dictionary
The dictionary supplied with ABBYY FineReader will be used.
•
User dictionary
A user dictionary will be used. Click the Edit… button to add words to the dictionary
or to import an existing user dictionary or text file in Windows (ANSI) or Unicode
encoding. The words in the text file must be separated by spaces or other non–
alphabetic characters.
Note: The words from the user dictionary may occur in texts in the following
capitalizations: 1) lowercase only, 2) uppercase only, 3) first letter
capitalized, 4) as spelt in the user dictionary. The four possibilities are
summed up in the table below.
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Word as spelt in the user
dictionary
Possible forms of the word in
texts
abc
abc, Abc, ABC
Abc
abc, Abc, ABC
ABC
abc, Abc, ABC
aBc
aBc, abc, Abc, ABC
•
Regular expression
You can use a regular expression to create a new language.
e. Advanced… — Opens the Advanced Language Properties dialog box, where you can
specify more advanced properties for your language:
•
Non–letter characters that may occur at the beginning or at the end of words
•
Standalone non–letter characters (punctuation marks, etc.)
•
Characters to be ignored if they occur inside words
•
Prohibited characters that may never occur in texts written in this language
•
All the characters of the language to be recognized
•
Allow Arabic numerals, Roman numerals, and abbreviations
5. Once you have finished creating your new language, select it as the recognition language for your
document.
By default, user languages are saved in the ABBYY FineReader document folder. You can alsosave
all your user languages and patterns to one file: Select Tools>Options… , click the Read tab, and
then click the Save to File… button.
Creating a Language Group
If you are going to use a particular language combination regularly, you may wish to group the
languages together for convenience.
1. On the Tools menu, click Language Editor… .
2. In the Language Editor dialog box, click New… .
3. In the New Language or Group dialog box, select Create a new group of languages and click
OK.
4. In the Language Group Properties dialog box, type a name for your new group and select the
desired languages.
Note: If you know that your text will not contain certain characters, you may wish to
explicitly specify these so–called prohibited characters. Specifying prohibited characters can
increase both recognition speed and quality. To specify prohibited characters, click the
Advanced… button in the Language Group Properties dialog box. In the Advanced
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Language Group Properties dialog box, type the prohibited characters in the Prohibited
characters field.
5. Click OK.
The newly created group will be added to the Document Languages drop–down list in the main
window.
By default, user language groups are saved in the ABBYY FineReader document folder. You can also
save all your user languages and patterns to one file: Select Tools>Options… , click the Read tab,
and then click the Save to File… button.
Tip. If you need a particular language combination for a document, you can also select the desired
languages directly, without creating a group.
1. From the Document Languages drop–down list, select More languages…
2. In the Language Editor dialog box, select Specify languages manually.
3. Select the desired languages and click OK.
Group Work in a LAN
ABBYY FineReader 11 provides tools and capabilities for processing documents over a local area
network (LAN).
•
Processing the Same ABBYY FineReader Document on Several LAN Computers
•
Using the Same User Languages and Dictionaries on Several Computers
Processing the Same ABBYY FineReader Document on Several
LAN Computers
When working with an ABBYY FineReader document over a network, you can use all the
functionality available in ABBYY FineReader except the Style Editor.
If an ABBYY FineReader document is to be used on several LAN computers simultaneously, the
following should be taken into account:
•
A separate copy of ABBYY FineReader 11 should be installed on each computer.
•
All the users must have full access to the ABBYY FineReader document.
•
Each user may add pages to the document and modify them. If a user adds new pages and
launches the OCR process for them, the program will process the entire document anew. None of
the users will be able to edit the document while the processing is underway.
Once the page background changes to white, all the tools in the Text window will become
available.
•
A document page that is being processed by one user is locked for the other users.
•
Users may monitor page status in the Pages window, including the computer that is processing the
document, which user has opened a page, whether it has been recognized or edited, etc. To see the
status, switch into the Details view.
•
The fonts that are used in the ABBYY FineReader document must be installed on each computer.
Otherwise, the recognized text may be displayed incorrectly.
Using the Same User Languages and Dictionaries on Several
Computers
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In ABBYY FineReader 11, several users can use the same user languages and dictionaries
simultaneously. Several users can also add words to the same user dictionaries when working in the
LAN.
To make user dictionaries and languages available to multiple users:
1. Create/open an ABBYY FineReader document and select desired scanning and OCR options for the
document.
2. Specify a folder where user dictionaries will be stored. This folder should be accessible to all network
users.
Note: By default, user dictionaries are stored in %Userprofile%\Application
Data\ABBYY\FineReader\11.00\UserDictionaries if your computer is running Windows
XP and in
%Userprofile%\AppData\Roaming\ABBYY\FineReader\11.00\UserDictionaries if your
computer is running Microsoft Windows Vista or Windows 7.
To specify the folder:
1. Select Tools>Options… and on the Advanced tab of the Options dialog box click the
User Dictionaries… button.
2. Click Browse… and select the folder.
3. Save your user patterns and languages to an *.fbt file:
1. Select Tools>Options… and click the Read tab in the Options dialog box.
2. Under User patterns and languages, click the Save to File… button.
3. In the Save Options dialog box, specify a name for the *.fbt file and a folder where the file
will be stored. This folder should be accessible to all network users.
4. Now when a user creates a new ABBYY FineReader document, they must load the user patterns and
languages from the *.fbt file saved at step 3 and specify the path to the folder created at step 2,
where the user dictionaries are stored.
Important! To be able to access the user dictionaries, patterns, and languages, users must
have read/write permissions for the folders where they are stored.
To view the list of available user languages in the Language Editor dialog box (select
Tools>Language Editor… and scroll to User languages).
When a user language is being used by several users, it is available as "read–only," and users will
not be able to change user language properties. However, words can be added to and deleted
from a user dictionary that is being used on several LAN computers.
When a dictionary is being edited by a user, it is available as "read–only" to other users, i.e. users
can use this dictionary to perform OCR and check spelling, but they cannot add or remove words.
Any changes a user makes to a user dictionary will become available to all users who have selected
the folder where this dictionary is stored. For the changes to come into effect, users will need to
restart ABBYY FineReader.
ABBYY Hot Folder
(ABBYY FineReader 11 Corporate Edition only)
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ABBYY FineReader includes ABBYY Hot Folder, a scheduling agent which allows you to select a
folder with images and set the time for ABBYY FineReader to process the images contained in the
folder. For example, you can schedule your computer to recognize images overnight.
To process images in a folder automatically, create a processing task for that folder and specify the
image opening, OCR, and saving options. You must also specify how often ABBYY FineReader
should check the folder for new images (at regular intervals or only once) and set the start time for
the task.
Important! At the time when the task should start, your computer must be turned on and you
must be logged on.
•
Installing and Starting ABBYY Hot Folder
•
Main Window
•
Creating a Task
•
Changing Task Properties
•
Results Log
Installing and Starting ABBYY Hot Folder
By default, ABBYY Hot Folder is installed on your computer together with ABBYY FineReader 11. If,
during custom installation, you chose not to install ABBYY Hot Folder, you can install the application
later by following the instructions below:
1. On the Windows taskbar, click Start and then select Settings>Control Panel.
2. Double–click the Add or Remove Programs icon in the Control Panel window.
3. In the list of installed programs, select ABBYY FineReader 11 and then click Change.
4. In the Custom Setup dialog box, select ABBYY Hot Folder.
5. Follow the instructions of the setup program.
Starting ABBYY Hot Folder
There are several ways to start ABBYY Hot Folder:
•
Select Start>All Programs>ABBYY FineReader 11 and then select ABBYY Hot Folder or
•
In the ABBYY FineReader 11 main window, select Tools>Hot Folder… or
•
Double–click the ABBYY Hot Folder icon on the Windows taskbar (this icon will appear once you
have set up at least one hot folder).
Main Window
Starting ABBYY Hot Folder opens the feature's main window. Use the buttons on the toolbar to set
up, copy, delete, and start folder processing tasks. You can also view detailed reports for each
folder.
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