215
Adobe Conversion Settings in Word
TABLE OF CONTENTS
SECTION 508: WHY COMPLY?...............................................................................................1
I
T
’
S THE RIGHT THING TO DO
:.....................................................................................................................................1
I
T
’
S THE LAW
:.............................................................................................................................................................1
STEP 1: GETTING STARTED...................................................................................................3
A.
U
SING
T
OOLBARS
:..........................................................................................................................................3
B.
N
AMING
F
ILES
................................................................................................................................................4
STEP 2: CREATING AN ACCESSIBLE WORD DOCUMENT............................................5
A.
U
SE STYLE ELEMENTS TO FORMAT YOUR DOCUMENT
.....................................................................................5
B.
D
OCUMENT
P
ROPERTIES
:
A
DD
T
ITLE
,
S
UBJECT
,
K
EYWORDS
,
A
UTHOR
,
C
OMPANY
&
L
ANGUAGE
.................6
C.
A
DD ALTERNATIVE
(
ALT
)
TEXT TO IMAGES
....................................................................................................9
D.
U
SE
L
ONG
D
ESCRIPTION FOR
C
HARTS AND
G
RAPHS
....................................................................................10
E.
T
ABLE
U
SAGE
..............................................................................................................................................12
F.
H
YPERLINKS IN
D
OCUMENTS
.......................................................................................................................13
STEP 3: PREPARING WORD DOCUMENTS FOR PDF CONVERSION.........................14
A.
A
LL
E
DITS MUST BE ACCEPTED
:...................................................................................................................14
B.
T
URN
T
RACK
C
HANGES
O
FF
:.......................................................................................................................15
C.
R
EMOVE
A
LL
C
OMMENTS
:...........................................................................................................................16
D.
A
LL
F
ORMATTING
M
ARKS
T
URNED
O
FF
......................................................................................................16
E.
T
HE
P
RINT
L
AYOUT
V
IEW
............................................................................................................................17
F.
A
DOBE
C
ONVERSION
S
ETTINGS IN
W
ORD
....................................................................................................18
1.
Basic Requirements.....................................................................................................................................18
2.
Conversion Settings.....................................................................................................................................18
3.
The Conversion............................................................................................................................................20
STEP 4: PREPARING A PDF FOR POSTING......................................................................21
A.
U
SING
T
OOLBARS
:..............................................................................................................................................21
B.
D
OCUMENT
P
ROPERTIES
:.............................................................................................................................21
C.
R
EMOVE
H
IDDEN
C
ONTENT AND
C
OMMENTS
:.............................................................................................23
D.
B
OOKMARKS
:...............................................................................................................................................24
E.
H
YPERLINKS IN
PDF
D
OCUMENTS
...............................................................................................................25
F.
A
LL DOCUMENTS MUST HAVE ACCESSIBILITY TAGS
.....................................................................................27
G.
R
UN
A
CCESSIBILITY
R
EPORT
........................................................................................................................29
H.
R
EVIEW
T
ABLE
T
AGS
...................................................................................................................................31
I.
R
EDUCE
F
ILE
S
IZE
............................................................................................................................................32
2