33
13
Adobe Acrobat X Accessibility Accessible PDF from Microso晴 Word
Figure 17.
Acrobat Preferences in Word 2010
Se瑴ings Tab
周e se瑴ings available for PDFMaker depend on the application in which you’re using PDFMaker (See “Figure 18.
PDFMaker Se瑴ings Tab” on page 14).
• Conversion Se瑴ings. Specifies the standard by which the PDF will be
optimized. When you choose an item in the menu, a description of that
preset appears immediately below it.
• View Adobe PDF Result. Opens the converted document directly into
Acrobat. (Exception: when you choose Convert To Adobe PDF And
Email.)
• Prompt For Adobe PDF File Name. Lets you enter a custom filename for
the resulting PDF. Deselect this option to save the file in the same folder
as the source file, using the same name but with a .pdf extension.
• Convert Document Information. Adds document information from
the Properties dialog box of the source file. 周is se瑴ing overrides the
printer preferences and se瑴ings in the Advanced panel of the Adobe PDF
Se瑴ings dialog box.
Note: 周e Advanced Se瑴ings bu瑴on opens the Adobe PDF Se瑴ings dialog box, which
contains many additional conversion options. 周ese conversion se瑴ings apply
to all Acrobat features that create PDFs, such as Acrobat Distiller, PDFMaker, and
the Acrobat application itself.
• Create PDF/A Compliant PDF File. Creates the PDF so that it conforms
to this ISO standard for long-term preservation of electronic documents.
(In the Microso晴 Publisher application alone, PDFMaker does not support
the PDF/A standard.)
Note: When Conversion Se瑴ings are opened from within Word, Excel, or PowerPoint,
this option specifies PDF/A 1-a:2005. When opened from within Microso晴 Visio,
Access, Microso晴 Project, or AutoCAD, it specifies PDF/A 1-b:2005.
• A瑴ach Source File. Includes the Word document that is being converted
as an a瑴achment to the resulting PDF.
29
14
Adobe Acrobat X Accessibility Accessible PDF from Microso晴 Word
• Create Bookmarks. Converts certain elements in original Office
documents to PDF bookmarks: Word headings, Excel worksheet names,
or PowerPoint titles. Selecting this option overrides any se瑴ings on the
Bookmarks tab of the Conversion Se瑴ings dialog box.
• Add Links. Includes active links and hypertext in the PDF.
Note: If this option is deselected, but the recipient of the PDF has the Create Links From
URLs preference selected, URLs in the PDF are still active.
• Enable Accessibility And Reflow With Tagged Adobe PDF. Embeds tags
in the PDF (on by default).
Figure 18.
PDFMaker Se瑴ings Tab
Security Tab
周e Security tab se瑴ings available for PDFMaker depend on the application in which you’re
using PDFMaker (See “Figure 19. PDFMaker Security Tab” on page 15).
• Require A Password To Open 周e Document . When selected, makes the
Document Open Password option available, where you enter a password
that users must use to open the document.
• Restrict Editing And Printing Of 周e Document . When selected, makes
the other Permissions options available.
• Change Permissions Password . Specifies a password you set that users
must use in order to do any allowable printing or editing.
• Printing Allowed . Specifies whether users who use the Permissions
Password can print the document and at what resolution.
• Changes Allowed . Specifies what kind of changes users who use the
Permissions Password can make.
• Enable Copying Of Text, Images, And Other Contents . Prevents or
allows users from copying from the PDF.
32
15
Adobe Acrobat X Accessibility Accessible PDF from Microso晴 Word
• Enable Text Access For Screen Reader Devices For 周e Visually
Impaired . Prevents or allows screen reader devices to read text.
(Selected by default.)
• Enable Plaintext Metadata . Specifies whether the search engine can
read the document metadata. Available only when the PDF-compatibility
is set to Acrobat 6.0 (PDF 1.5) or later.
Screen capture of the Acrobat PDF Maker dialog, with the Security tab selected and the Enable
text access for screen reader devices option highlighted.
Figure 19.
PDFMaker Security Tab
Word Tab
Use the Word Tab to control how certain features in Microso晴 Word will be rendered in PDF (See “Figure 20.
PDFMaker Word Tab” on page 16).
• Convert Displayed Comments To Notes In Adobe PDF . Changes any
Word comment entries to PDF comments. If the currently open Word
document contains comments, more options appear in the Comments list
on this tab:
• Reviewer. Lists the names of reviewers who have entered comments in
the current Word document.
• Include. When deselected, does not include the comments in the PDF.
• Notes Open. Specifies whether the PDF comment windows automatically
open or are closed for that reviewer’s comments.
• Color . Shows the color for that reviewer’s comment icons. Clicking the
color icon repeatedly cycles through a limited set of available colors.
• # Of Comments . Shows the number of comments that the reviewer
made.
• Convert Cross-References And Table Of Contents To Links (Word 2002
and 2003 only). Enables one-click navigation of these elements in the
new PDF. 周is option is not available in Word 2007.
• Convert Footnote And Endnote Links . Integrates these into the PDF.
31
16
Adobe Acrobat X Accessibility Accessible PDF from Microso晴 Word
• Enable Advanced Tagging . Integrates this into the PDF. Useful for
Microso晴 Word forms.
Figure 20.
PDFMaker Word Tab
Bookmarks Tab (Microso晴 Word)
周e options you specify on this tab determine which items are converted into PDF bookmarks in the PDF
(See “Figure 21. PDFMaker Bookmarks Tab” on page 17).
Note: To include bookmarks in the conversion process, the Add Bookmarks To
Adobe PDF option on the Se瑴ings tab must be selected. If you deselect that
option, it overrides any options you select on this tab and no bookmarks are
created.
• Convert Word Headings To Bookmarks . Selects all the headings in the
Elements list for conversion to PDF bookmarks.
• Convert Word Styles To Bookmarks . Selects all the text styles in the
Elements list for conversion to PDF bookmarks. (Unselected by default.)
• Convert Word Bookmarks . Converts any user-created Word bookmarks
to PDF bookmarks.
• Element list . Specifies which Word headings and styles are converted to
PDF bookmarks.
• Element . Lists the names of all available Word headings and styles. 周e
icons for Headings and Styles indicate the element types.
• Type . Also indicates whether the element is a heading or style in the
Word document.
• Bookmark . Displays X’s, indicating whether individual elements are
converted to PDF bookmarks. Clicking an individual Bookmark option
changes the selection status for that element.
• Level . Specifies where the element fits in the hierarchy structure of the
PDF Bookmarks panel. Clicking an individual Level number opens a menu
that you can use to change the value.
25
17
Adobe Acrobat X Accessibility Accessible PDF from Microso晴 Word
Note: When some but not all of the available Word headings and styles are selected for
conversion to PDF bookmarks, the marker in the corresponding check boxes at
the top of the tab change. If all elements of the type are selected, a check mark
appears. If only some of the elements of that type are selected, a colored square
appears. Otherwise, the check box is empty.
Screen capture of the Acrobat PDF Maker dialog with the Bookmarks tab selected.
Figure 21.
PDFMaker Bookmarks Tab
Video Tab (Microso晴 Word and PowerPoint)
周e options you specify on this tab determine se瑴ings for multimedia files that are converted to
FLV format and inserted into Word or PowerPoint files (See “Figure 22. PDFMaker Video Tab”
on page 18).
• Save Video In . To save the converted video file in the same folder as the
document, select Same As Document Folder. To save the converted video
file in a different folder, select Use 周is Folder, and click Browse to locate
and select a folder.
• Video Quality . A higher Video Quality se瑴ing results in a larger PDF file
size.
• Deinterlace . Activates the video deinterlacing filter, which can improve
video quality.
• Encode Audio . If unselected, the converted video file does not include
audio. If selected, specify the data rate at which to encode the audio in
the FLV file.
31
18
Adobe Acrobat X Accessibility Accessible PDF from Microso晴 Word
Figure 22.
PDFMaker Video Tab
PDF Se瑴ings for Other Microso晴 Office Applications
周ere are application specific options on the se瑴ings tab of the PDFMaker for other Microso晴
Office applications.
Excel-specific options on the Se瑴ings tab
周ese options are specific to the Se瑴ings tab in the PDFMaker for the Microso晴 Excel
spreadsheet application.
• Convert Comments . Converts user-created Excel comments to notes and
lists them in the Acrobat Comments panel.
• Fit Worksheet To A Single Page . Adjusts the size of each worksheet so
that all the entries on that worksheet appear on the same page of the
PDF.
• Fit To Paper Width . Adjusts the width of each worksheet so that all the
columns on that worksheet appear on one page in the PDF.
• Prompt For Selecting Excel Sheets . Opens a dialog box at the beginning
of the file conversion process. In this dialog box, you can specify which
worksheets are included in the PDF and the order in which the sheets
appear in the PDF.
PowerPoint-specific options on the Se瑴ings tab
周ese options are specific to the Se瑴ings tab in the PDFMaker for the Microso晴 PowerPoint
presentation application.
• Convert Multimedia . Converts any linked audio-video file to an FLV file
and embeds it in the PDF.
• Preserve Animation (PowerPoint 2002 and 2003 only) . Converts any
animation effects in the PowerPoint file to equivalent animations in the
PDF. 周is option is not available in PowerPoint 2007.
• Preserve Slide Transitions . Converts PowerPoint slide transition effects
to PDF transition effects.
30
19
Adobe Acrobat X Accessibility Accessible PDF from Microso晴 Word
• Convert Hidden Slides To PDF Pages . Converts any PowerPoint slides
that are not seen in the usual playing of the presentation to PDF pages.
• Convert Speaker Notes . Converts any speaker notes for the PowerPoint
presentation into Text notes in the PDF.
• Use PowerPoint Printer Se瑴ings (PowerPoint 2002 and 2003 only) .
Uses the same printer se瑴ings in the PDF as in the original file. 周is option
is not available in PowerPoint 2007.
Convert the Word Document to Accessible PDF
Open the Microso晴 Word file. Depending upon the version of Microso晴 Word, there will be
specific methods for converting the document to an accessible PDF file.
Microso晴 Office 2003
周ere are two controls on the Microso晴 Word 2003 interface for converting to accessible PDF
(See “Figure 23. Convert to Adobe PDF in Word 2003” on page 19).
Do one of the following:
• Click the Convert To Adobe PDF bu瑴on on the Acrobat PDFMaker toolbar
• Convert to Adobe PDF from the Adobe PDF menuScreen capture of
Microso晴 Word 2003, with the Adobe PDF menu and the Convert to PDF
menu item highlighted (See “Figure 23. Convert to Adobe PDF in Word
2003” on page 19).
Figure 23.
Convert to Adobe PDF in Word 2003
• Enter a filename and location for the PDF, and click Save.
Microso晴 Office 2007
Do one of the following:
• Click the Create PDF bu瑴on from the Create Adobe PDF Group on the
Acrobat ribbon (See “Figure 24. Create Accessible PDF in Word 2007”
on page 20). Screen capture of the Microso晴 Word 2007 Acrobat
ribbon, with the Create PDF bu瑴on highlighted.
19
20
Adobe Acrobat X Accessibility Accessible PDF from Microso晴 Word
Figure 24.
Create Accessible PDF in Word 2007
• Select Save as Adobe PDF from the Office bu瑴on (See “Figure 25. Save as
Accessible PDF in Word 2007” on page 20).
Figure 25.
Save as Accessible PDF in Word 2007
• Enter a filename and location for the PDF, and click Save.
Microso晴 Office 2010
Do one of the following:
• Click the Create PDF bu瑴on from the Create Adobe PDF Group on the
Acrobat ribbon (See “Figure 26. Create Accessible PDF in Word 2010”
on page 20).
Figure 26.
Create Accessible PDF in Word 2010
• Select the Save as Adobe PDF category from the File tab in Microso晴
Word 2010 (See “Figure 27. Save as Accessible PDF in Word 2010” on
page 21).
Documents you may be interested
Documents you may be interested
