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EZ TEST ONLINE INSTRUCTOR USER GUIDE

Version 6/25/2007

Page 11 of 106

MANAGE ROSTER

To access the student roster management screen for a particular course:

1. Click the link to the course you wish to preview, on the EZ Test Online home page. This will

take you to the Course Management page for the selected course.

2. Click the Roster button

located in the EZ Test Online toolbar.

3. The student roster for the selected course will appear.

4. If you havemany students in your roster, you can use the NEXT and PREVIOUS buttons to

page through the student listing.

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EZ TEST ONLINE INSTRUCTOR USER GUIDE

Version 6/25/2007

Page 12 of 106

Change Student SelfRegistration Settings

As an instructor, you have the ability to modify the Student SelfRegistration settings found at the top

of the Roster screen. You have the following options available:

§ not permitted – Students will not be able to register themselves. You will be responsible for

adding them to the roster.

§ always permitted – Students can register themselves for your EZ Test Online course at any

time.

§ permitted until – Students can register themselves for your EZ Test Online course from

now until the date you specify. Use the calendar popup button

to easily select a cutoff

date for your students to register themselves. Next, click Set button

next to “permitted

until” to select this option.

Note: You must select a date first and then click the Set button, otherwise the option will be reset to

the default of "not permitted". The blue set button

represents the current setting.

§ permitted between – Students can register themselves for your EZ Test Online course

between two dates you specify. Use the calendar popup button

to easily select a start

and end date for your students to register themselves. Next, click the Set button

next to

“permitted between” to select this option.

Note: You must select the dates first and then select the radio button option, otherwise the option will

be reset to the default of "not permitted". The blue set button

represents the current setting.

A status of “open” or “closed” in red type will reflect the settings you have chosen.

Add Students

There are three ways you can add students to your course roster. You can add them manually one

at a time, import an existing class roster, or allow student selfregistration.

Add Students Manually One at a Time

To add an individual student for your course:

1. Click the Add Student(s) button.

The Add Student(s) window will appear.

Enter the information for the student.

NOTE: Both the EZ Test Online User ID and password are required to enable the student login.

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EZ TEST ONLINE INSTRUCTOR USER GUIDE

Version 6/25/2007

Page 13 of 106

3. There are 5 optional information fields that you may use to store additional information about

your students.

To change the default labels numbered #1 through #5:

a. Click on any of the field labels, e.g. #2

. The Change Optional Information Labels

window will appear:

b. Enter the new field labels you wish to use for storing the additional information. For

example, you can use these optional fields to store the student’s school ID,

Blackboard® ID, WebCT® ID, or other demographic information.

c. Click the Save Changes button to save the new labels you entered. The optional

fields will now have your new labels.

NOTE: These optional fields will not appear in your course unless you change the default

labels

. Also, if you decide to use these optional fields for a student, you should use

them for all of your students.

4. Once you are finished entering the student’s information, click the Add button

add the student to your course roster.

NOTE: The students you add will not appear in the course roster until you have clicked the Done

button.

5. You can continue adding another student or click the Done button

to return to the

Roster screen.

The student(s) you added now appear in the student roster list and are able to log in to take any test

for this course.

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EZ TEST ONLINE INSTRUCTOR USER GUIDE

Version 6/25/2007

Page 14 of 106

Import a Student Roster

Instead of adding students one at a time to your course roster, you may want to import an existing

class roster from another source.

To import a class roster from an external file:

1. Click the Add Students button.

The Add Student(s) window will appear.

2. Next, click the Browse… button to select the file you wish to import. You may import only

tabdelimited data files. The field order for the data is as follows:

§ Full name (format: lastname, first)

§ id

§ password

§ email

§ optional field 1

§ optional field 2

§ optional field 3

§ optional field 4

§ optional field 5

If you were to view 3 students in the tabdelimited data format using a text editor, it would

appear as:

jones, john

jones pw123 jjones@ab.com field1 field2 field3 field4 field5

quest, jim

quest bandit jquest@tds.net field1 field2 field3 field4 field5

smith, janet

smith lion2 jsmith@xy.com field1 field2 field3 field4 field5

The spaces are tabs which tell EZ Test Online where the next field of data begins.

3. Once you’ve selected your data file, click the Upload button

to upload your

student roster file. The students in the uploaded file will be added to your course roster.

View/Change Student Info

To view or change a specific student’s information:

1. Select the course you wish to view or change student information for.

2. Click the Roster button

located in the EZ Test Online toolbar.

3. Locate the name of the student you wish to view or change information for.

4. Click on the student’s name.

5. The selected student’s information will be displayed in the Edit Student window.

6. View and/or make any changes to the student.

7. Click the Update button

to save any changes you made or click the Cancel

button

to close the Edit Student window without saving any of your changes.

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EZ TEST ONLINE INSTRUCTOR USER GUIDE

Version 6/25/2007

Page 15 of 106

Delete Students

Deleting Specified Students

To delete specific students from your course roster:

1. Select the course you wish to delete students from.

2. Click the Roster button

located in the EZ Test Online toolbar.

3. Locate the student(s) you wish to delete in the student roster listing.

4. Click the checkbox next to the student(s) name.

5. Click the Delete Selected Students button

at the bottom of

the student roster listing.

Note:

Depending on the size of your student roster, you may need to use the scroll bar in the

EZ Test Online screen to scroll down and see the Delete Selected Students button.

6. You will be prompted with a confirmation dialogue box to confirm your wish to delete the

selected student(s).

7. By clicking OK, all the selected student(s) are deleted from the course roster.

Alternatively, you can click the name of the student you wish to delete. This will open the Edit

Student window. Click the Delete button to delete the selected student. You will be prompted with a

confirmation dialogue box.

Click OK to delete the selected student or click Cancelto cancel the deletion of the selected student.

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EZ TEST ONLINE INSTRUCTOR USER GUIDE

Version 6/25/2007

Page 16 of 106

Deleting All Students

To delete ALL students from a course roster:

1. Select the course you wish to delete students from.

2. Click the Roster button

located in the EZ Test Online toolbar.

3. Click the Delete ALL Students button

at the bottom of the

student roster listing.

Note:

Depending on the size of your student roster, you may need to use the scroll bar in the

EZ Test Online screen to scroll down and see the Delete ALL Students button.

4. You will be prompted with a confirmation dialogue box to confirm that you wish to delete ALL

the students from the selected course.

Click OK to delete ALL students or click Cancel to cancel the deletion of ALL students.

Export Roster

EZ Test Online allows you to export your student roster for a course as a tabdelimited file. The tab

delimited data format allows you to easily import the information into other programs.

To export your roster:

1. Select the course you wish to export the student roster from.

2. Click the Roster button

located in the EZ Test Online toolbar.

3. Click the Export Roster button

at the bottom of the student roster

listing.

Note:

Depending on the size of your student roster, you may need to use the scroll bar in the

EZ Test Online screen to scroll down and see the Export Roster button.

EZ TEST ONLINE INSTRUCTOR USER GUIDE

Version 6/25/2007

Page 17 of 106

A dialogue box will appear asking you if you would like to open or save the roster.xls Excel

spreadsheet file. (The dialogue box is for PC users only. Mac browsers will automatically

save the file.)

4. Click the Save button to save the exported roster file to a location on your computer’s hard

drive.

Note: The file that is downloaded is actually an HTML file that Excel imports as a table. To create a tab

delimited file, you need to first open it in Excel and then use Excel to save the file as tabdelimited. It can then

be imported into any program that will accept tabdelimited data.

Tip: Renaming theroster.xls file to better represent the course data will help you organize the roster files you

export. For example, if you are exporting a roster from Biology 101 Section #1, you might rename the file

Roster_Bio1011.xls. Also, be sure to save the file in a place you can easily find it after it has been saved to

your computer’s hard drive.

EZ TEST ONLINE INSTRUCTOR USER GUIDE

Version 6/25/2007

Page 18 of 106

MANAGE GRADEBOOK

The EZ Test Online Gradebook is a simple and easy way to view the results of your students’ online

test submissions. You can even export the Gradebook to use with other gradebook software.

To access the EZ Test Online Gradebook for your course:

1. Select the course you wish to view the Gradebook for.

2. Click the Gradebook button

in the EZ Test Online Toolbar.

3. The Gradebook screen will appear, displaying a list of the students in the roster for this

course and their scores for each test you have created in columns to the right of their

names.

View/Modify Gradebook Settings

You can change the order of each test column and how scores are displayed.

To view or change the Gradebook settings:

1. In the Gradebook view (shown above), click the test column title to access the Gradebook

settings for the data column you wish to view or modify.

Columns represent

tests given for the

selected course.

Clicking the test title

gives you access to

the Gradebook

settings screen.

Each row contains test

submission scores.

Clicking the score will

take you to the

student’s submission

for viewing or manual

grading.

EZ TEST ONLINE INSTRUCTOR USER GUIDE

Version 6/25/2007

Page 19 of 106

2. The Gradebook Column Adjustment window will open.

3. Use the Column Order dropdown menu to select the column position you want this test to

appear in the Gradebook.

4. Use the Score Shown dropdown menu to select how scores are displayed in the

Gradebook data columns. The two options available are Percentage and Raw Points.

Clicking the apply to all checkbox will apply this setting to all tests for the current course.

5. The Multiple Submissions dropdown menu allows you to set the way scores are displayed

if there have been multiple submissions for a given test. There are three options.

§ Show Highest – displays the highest score of all the tests submitted.

§ Show Average – displays the average score of all the tests submitted.

§ Show Most Recent – displays the score for the most recent test submitted.

Clicking the apply to all checkbox will apply this setting to all tests for the current course.

6. When you have finished adjusting the Gradebook settings, click the Save Changes button

to save any settings you modified or click the Cancel button

exit without saving any of your changes.

Download Gradebook

You can download the Gradebook as a tabdelimited data file. The tabdelimited data format is a

universal data format that can be imported into almost any other gradebook software or spreadsheet

application.

To download your Gradebook data:

1. Access the Gradebook for the course you would like to download data from.

2. Click the Download button.

3. A dialogue box will appear (PC users only. Mac browsers will automatically save the file.),

asking you if you wish to open or save the gradebook.xls file.

EZ TEST ONLINE INSTRUCTOR USER GUIDE

Version 6/25/2007

Page 20 of 106

4. Click Save to save the gradebook.xls to your computer’s hard drive.

Note: The file that is downloaded is actually an HTML file that Excel imports as a table. To create a tab

delimited file, you need to first open it in Excel and then use Excel to save the file as tabdelimited. It can then

be imported into any program that will accept tabdelimited data.

Tip: Renaming the gradebook.xls file to better represent the course data will help you organize the gradebook

data you download. For example, if you are exporting data from Biology 101 Section #1, you might rename the

file Gbook_bio1011.xls. Also, be sure to save the file in a place you can easily find it after it has been saved to

your computer’s hard drive.

Print Gradebook

To print a copy of the Gradebook for a selected course:

1. Simply click on the Print Version button

provided on the main Gradebook

screen. A new browser window will open containing a printable version of Gradebook.

2. Use your browser’s print button or select your browser’s F

ile menu and select P

rint….

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